250 Results for

Administrative Specialist Jobs in Pittsburgh, PA

Jobs

Pittsburgh, Pennsylvania

Full time

This role performs a variety of administrative duties, including scheduling meetings, processing invoices and travel reimbursements, monitoring the alumni relations LinkedIn feed, LinkedIn group, and Outlook inbox, and updating alumni information, job changes, career services information, and related content in the firm's CRM, SharePoint, alumni website, and other alumni relations platforms, as appropriate. Ability to work effectively with colleagues at all levels of the firm, establish positive working relationships, and respond to challenging situations with professionalism.

23 days ago

Pittsburgh, Pennsylvania

$26.92–$31.25
Full time

The Talent Acquisition Specialist is responsible for supporting candidate review activities, coordinating interviews, maintaining recruiting system data, posting job opportunities, administering assessments, assisting with offer preparation, and facilitating candidate communications. This role partners closely with Senior Recruitment Team Leads and Talent Acquisition Coordinators to ensure an efficient and positive experience for candidates, hiring managers, and internal stakeholders.

19 days ago

Pittsburgh, Allegheny

$28.85–$32.69
Full time

Strong communication and presentation skills, with the ability to explain technical concepts clearly to non-technical users, deliver user trainings on tools and established procedures, and share information effectively with internal stakeholders and project teams. The Practice Innovation Specialist supports the firm's intranet and extranet platforms and plays a key role in ensuring that attorneys, staff, and clients can reliably access high-quality, user-friendly digital experiences.

30+ days ago

West Mifflin, PA

$52,300–$78,500 / year

Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.

1 day ago

Pittsburgh, PA

Examples may include (1) the development and subsequent management of a peer review process for greater efficiency and value for radiologists, including enhanced reporting capabilities, (2) a system for monitoring appropriate clinical follow up to incidental findings in radiology reports, and (3) processes to efficiently import outside exams for interpretation by UPP radiologists and subsequent tracking of discrepancies with the outside radiologist interpretation, etc. Current licensure either in the state where the facility is located or, if the facility is in a state covered by the multistate Nursing Licensure Compact (NLC) agreement, a multistate license issued by a participating NLC state.

2 days ago

PITTSBURGH, PA

$24–$26.50

This is multi-tasking, busy position which supports multiple small businesses in our portfolio by assisting the following departments: Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment.

30+ days ago

Pittsburgh, PA

The Administrative Specialist position works in the Board of Property Assessment Appeals and Review (BPAAR) reports to the Board Administrator and executes a variety of appeal-related administrative duties as prescribed.

30+ days ago

Pittsburgh, Pennsylvania

Headquartered in western Pennsylvania for more than 65 years, H2R CPA is a locally owned and managed accounting firm dedicated to providing outstanding value, exceptional client service experiences, and building long term trusted relationships with our clients. The Tax Administrative Support Specialist is an onsite role in our Greentree office that Provides various administrative support to the Tax department to ensure the department has consistent and comprehensive administrative support.

30+ days ago

Pittsburgh, PA

Full time

30+ days ago

Pittsburgh, PA

Firm Overview: Headquartered in western Pennsylvania for more than 65 years, H2R CPA is a locally owned and managed accounting firm dedicated to providing outstanding value, exceptional client service experiences, and building long term trusted relationships with our clients. The Tax Administrative Support Specialist is an onsite role in our Greentree office that Provides various administrative support to the Tax department to ensure the department has consistent and comprehensive administrative support.

30+ days ago

Pittsburgh, PA

Perform special projects as assigned and managed by a supervisor* Entry level position that will be directly supervisedMinimum Requirements/Qualifications:* Previous experience (1-2 years) in benefits, payroll, general human resources or customer service preferred* Experience working in a call center or HR shared service center preferred* Ability to interpret and communicate HR policies, procedures, and programs* Ability to deliver excellent customer care via telephone* Critical thinking, problem solving, and judgment skills* Service-oriented attitude and willingness to learn* Possess good listening skills and patience to work with all types of employees* Ability to maintain a positive attitude* Individual should have high energy with the ability to organize/prioritize workload* Spanish speaking skills a plusNon-Negotiable Hiring Criteria:* BA/BS or equivalent work experience directly attributable to human resources, benefits or payroll* Excellent interpersonal skills needed with the ability to communicate well in a diverse work environment* Proficient with Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint, experience using a HRIS data base and reporting applicationThis position has not been approved for relocation assistance The Solution Center HR Specialist is focused on providing effective and timely front-line customer service support for our employees, field Human Resources (HR) representatives and HR business partners. * Perform back-office transactions for benefits, payroll and general HR data processing in support of HR functions, including running ad hoc and scheduled reports, data entry, data reconciliation, mailings, filing, sending correspondence, sorting and routing incoming mail .

Today

$52,000–$60,000 / year

In this role, youll make an impact in the following ways: Independently complete a wide range of advanced and complex administrative activities supporting one or more managers responsible for leading a group or department up to level M, and/or a moderately sized team (6-10 individuals). Participate in ad-hoc special projects or administrative initiatives, conduct research, compile and analyze information for reports and correspondence, and collaborate across teams to facilitate information gathering and project execution.

30+ days ago

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers' greatest asset - their home.

30+ days ago

Pittsburgh, Pennsylvania

30+ days ago

Pittsburgh, PA

Full time

We are committed to providing an exceptional patient experience focused on honest, patient-centered care - recommending only what is truly necessary without pushing unnecessary or costly treatments. Our staff provides primary and preventive medical care for patients of all ages, mental and behavioral health services, dental care, and case management.

30+ days ago

Duquesne, PA

$55,000–$65,000 / year

This position blends engineering administrative support with office operations, serving as a key resource that keeps teams organized, documentation on track, and the office running smoothly. Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

16 days ago

Pittsburgh, PA

30+ days ago

Charleroi, PA

Summary of Responsibilities for the Senior Administrative Assistant Level: Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. Must demonstrate excellent interpersonal skills and teamwork skills; oral and written communication skills; and possess the ability to independently prioritize workloads, meet deadlines and work in pressure situations.

25 days ago

Charleroi, PA

Must demonstrate excellent interpersonal skills and teamwork skills; oral and written communication skills; and possess the ability to independently prioritize workloads, meet deadlines and work in pressure situations. " Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department.

30+ days ago

Charleroi, PA

Summary of Responsibilities for the Senior Administrative Assistant Level: " Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. " Must demonstrate excellent interpersonal skills and teamwork skills; oral and written communication skills; and possess the ability to independently prioritize workloads, meet deadlines and work in pressure situations.

30+ days ago

Charleroi, PA

$23.36–$23.36 / hour

30+ days ago

Pittsburgh, PA

Part time

As a Marketing Administrative Assistant, you'll work closely with the VP of Marketing & Brand Development and support the broader Marketing Team across a wide range of administrative and customer-facing tasks. This role plays a key part in managing day-to-day workflows, maintaining organization across projects, and ensuring timely, professional communication with our customers and communities.

23 days ago

Pittsburgh, PA

Based Upon Qualifications'',''TBD Based Upon Qualifications'',''No'',''No'',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''Not Applicable'',''Not Applicable'',''Resume, Cover Letter'',''Resume, Cover Letter'',''Not Applicable'',''Not Applicable'',''false'',''448159'',''448159'',''true'',''448159'',''false'',''Submission for the position: Business Team Administrative Assistant - (Job Number: 26003983)'',''false'',''448159'',''false'',''true''. ''448159'',''true'',''448159'',''false'',''Submission for the position: Business Team Administrative Assistant - (Job Number: 26003983)'',''false'',''448159'',''false'',''true'',''Business Team Administrative Assistant'',''Office of the SVC and Provost'',''Pennsylvania-Pittsburgh'',''26003983'',''!*!

3 days ago

Washington, PA

Full time

The Executive Administrative Assistant fosters a welcoming and professional environment, communicates with clarity and kindness, anticipates needs, follows through on commitments, and contributes to a collaborative and positive workplace culture. This role manages workflow systems, coordinates project intake, oversees budget tracking and financial processes, and supports the planning and execution of campus events.

27 days ago

Pittsburgh, PA

Combination of On-Campus and Remote work as determined by the department.'','''','''',''22.00'',''22.00'','''','''',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''Not Applicable'',''Not Applicable'',''Resume'',''Resume'',''Cover Letter'',''Cover Letter'',''false'',''447094'',''447094'',''true'',''447094'',''false'',''Submission for the position: Temporary Administrative Assistant - (Job Number: 26003588)'',''false'',''447094'',''false'',''true''. ''447094'',''true'',''447094'',''false'',''Submission for the position: Temporary Administrative Assistant - (Job Number: 26003588)'',''false'',''447094'',''false'',''true'',''Temporary Administrative Assistant'',''All Temps'',''Pennsylvania-Pittsburgh'',''26003588'',''!*!

24 days ago

Pittsburgh, PA

Based Upon Qualifications'',''TBD Based Upon Qualifications'',''No'',''No'',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''Not Applicable'',''Not Applicable'',''Resume, Cover Letter'',''Resume, Cover Letter'',''Not Applicable'',''Not Applicable'',''false'',''439554'',''439554'',''true'',''439554'',''false'',''Submission for the position: Administrative Assistant - (Job Number: 26001723)'',''false'',''439554'',''false'',''true''. Benefits include: 11 Paid Holidays, Paid Vacation, Sick and Personal Days Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year Paid Parental Leave Education benefits for eligible employees, their dependents and spouse/domestic partner Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans A robust retirement savings plan option.

30+ days ago

Pittsburgh, PA

In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 9 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service. This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.

25 days ago

Pittsburgh, PA

Department specific tasks: Performs additional responsibilities unique to the assigned Student Life department, ranging from supporting processes such as student conduct case management, housing operations, event coordination, wellness initiatives, or career fairs, etc. to ensure the designated office's specialized programs and services run effectively. By interacting regularly with students, faculty, staff, and external partners, the Administrative Assistant helps ensure a welcoming, organized, and student-centered environment that advances the mission of the division and the University.

Today

Pittsburgh, Pennsylvania

26 days ago

Pittsburgh, PA

Full time

RESPONSIBILITIES: The primary responsibilities of this position include copying and mailing reports, organizing medical records, scheduling IME appointments, processing Job Analysis requests, maintaining files, providing email and telephone customer service, computer work and related clerical and administrative tasks. The physicians of The Center for Musculoskeletal Evaluations provide a full range of IME services, including examination of specified body parts/areas with a detailed report, record reviews, video reviews, addendums, job analysis, narrative reports and depositions, etc.

23 days ago

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29 days ago

Washington, Pennsylvania

Training will be provided for all aspects of this position, however, it is necessary for you to have phone skills as well as general office and computer skills and a willingness to learn. For this position you will be:Answering the phone, doing filing, working with purchase orders and customer quotes.

30+ days ago

Pittsburgh, PA

Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). Responsibilities:Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

Today

Pittsburgh, PA

Process Instruments, an ATS company, is Western Pennsylvania's premier test equipment and gauge calibration lab, operated by people dedicated to metrology, quality, and integrity. Process Instruments is seeking an Administrative Assistant who is professional, proactive, and capable of handling multiple administrative tasks while maintaining a positive and productive office environment.

22 days ago

Pittsburgh, PA

Department specific tasks: Performs additional responsibilities unique to the assigned Student Life department, ranging from supporting processes such as student conduct case management, housing operations, event coordination, wellness initiatives, or career fairs, etc. to ensure the designated office's specialized programs and services run effectively. By interacting regularly with students, faculty, staff, and external partners, the Administrative Assistant helps ensure a welcoming, organized, and student‑centered environment that advances the mission of the division and the University.

10 days ago

Pittsburgh, PA

$16–$26.24 / hour

Under the direction of the DUCIH Director, Assistant Director, Director of Business and Administration, and in collaboration with Faculty Leadership, this position assists with a variety of administrative and operational activities, including scheduling, correspondence, event coordination, and maintenance of office systems and records. Serving as the primary point of contact, this role delivers high-level customer service to interdisciplinary faculty, staff, students, and community partners, while supporting Center-wide communication, coordination, and general office functions.

30+ days ago

Pittsburgh, PA

$19.95–$25.45 / hour

The role also contributes to broader school operations by preparing requested reports, coordinating routine administrative submissions, and providing collaborative support to leadership and other staff members that includes: Prepare reports in requested formats for the Office of the Dean, including financial reports, budgets, technology inventory, and annual report information. DUTIES AND RESPONSIBILITIES: The Administrative Assistant performs a broad range of administrative and operational duties that support the successful delivery of experiential education that includes: Coordinate, track, and monitor compliance for student rotation-related requirements.

8 days ago

Butler, PA

Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public.

Today

Cranberry Township, PA

What You Bring 3 years of administrative experience High school diploma or GED, higher education preferred Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, and SharePoint) Strong organization, time management, and attention to detail Excellent written and verbal communication skills Ability to work independently and prioritize effectively AEC industry experience preferred Deltek Revit or Adobe experience a plus. MSG is a people-focused award-winning full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying, and construction support.

30+ days ago

Avalon, PA

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

30+ days ago

Pittsburgh, PA

$18–$22 / hour
Temporary

The successful candidate will work closely with staff members to maintain efficient workflows and assist in various tasks as needed. The Administrative Assistant will be responsible for managing correspondence, scheduling meetings, and maintaining office supplies.

26 days ago

Pittsburgh, PA

$17–$23 / hour

This role involves managing correspondence, coordinating schedules, maintaining organized records, and assisting Community Managers with a variety of administrative tasks. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities in a fast-paced environment while maintaining professionalism and confidentiality.

Today

Canonsburg, PA

This role supports internal teams, coordinates administrative processes, maintains records, and serves as a key point of contact for internal and external stakeholders. The Administrative Assistant/Office Assistant provides essential clerical and operational support to ensure efficient day-to-day office operations.

8 days ago

Pittsburgh, PA

To review Federated Hermes California Privacy Notice go to https://www.federatedinvestors.com/corporate/careers.do and select CA Applicant Notice. Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources.

30+ days ago

Pittsburgh, Pennsylvania

Software Proficiency: Skills in Microsoft Excel and Word (formatting/data entry); previous experience with Deltek Vantagepoint or similar ERP/accounting software is a significant plus. Beyond general office management, you will play a supporting role in project accounting and.

3 days ago

Mars, PA

$17–$20 / hour

The Administrative Assistant will provide essential support by handling administrative tasks, communicating with customers, and helping ensure smooth day-to-day operations. We are a locally-owned sign company specializing in high-quality custom signage for businesses across the region.

30+ days ago

pittsburgh, PA

30+ days ago

Pittsburgh, PA

$20–$25 / hour

DUTIES AND RESPONSIBILITIES: Institute Events Management & Marketing Support: Provides comprehensive administrative, event planning and marketing support for Yoder Institute programs by coordinating speaker logistics, contracts, venues, catering and technology needs, while also managing promotional efforts, website updates, stakeholder communications, and branded outreach initiatives to enhance program visibility and engagement. Keystone News Summit Program Management Tasks: Coordinates stakeholder engagement and committee operations for the Keystone News Summit by managing participant records, facilitating meetings, tracking project milestones, and ensuring accountability for action items and deliverables.

10 days ago

Carnegie, Pennsylvania

The Field Administrative Assistant will work in a dynamic, team-oriented environment and will be responsible for supporting the Project Manager in day-to-day operations, overseeing daily functions of the field office operations, developing and maintaining the accounting and administrative functions of a medium to large size project to ensure organizational effectiveness and efficiency. Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors.

29 days ago

Pittsburgh, Pennsylvania

Assists with event coordination such as placing catering orders, IT tickets, Facilities set up requests, drafts flyers and other project details upon request. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

30+ days ago

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Administrative Specialist Jobs in Pittsburgh, PA

Alumni Relations Administrative Specialist Reed Smith US

Talent Acquisition Specialist – U.S. Professional Staff Reed Smith US

Practice Innovation Specialist Reed Smith US

Senior Administrative Assistant Naval Nuclear Laboratory

Quality Improvement Specialist, Imaging Services UPMC - University of Pittsburgh Medical Center

Administrative Specialist Merante

Administrative Specialist Allegheny County

Administrative Support Specialist Compass Business Solutions

Administrative Support Specialist Compass Business Solutions, Inc.

Administrative Support Specialist Compass Business Solutions Inc

Office Administrative and Customer Support - Human Resource Specialist TriceHealthcare

Associate, Senior Administrative Assistant I The Bank of New York Mellon Corp

Production Administrative Assistant Groundworks LLC

Production Administrative Assistant Groundworks

Dental Administrative Coordinator North Side Christian Health Center

Engineering Administrative Coordinator Thermo Systems LLC

Dental Administrative Coordinator Northside Christian Health Center

Administrative Assistant II Axelon

ONSITE Administrative Assistant Crossfire Consulting Corporation

Administrative Assistant III Mindlance

Administrative Assistant II Axelon Services Corporation

Marketing Administrative Assistant (part-time) GRANDPA JOES CANDY SHOP

Business Team Administrative Assistant University of Pittsburgh

Executive Administrative Assistant Washington & Jefferson College

Temporary Administrative Assistant University of Pittsburgh

Administrative Assistant University of Pittsburgh

Administrative Assistant II The PNC Financial Services Group Inc

Administrative Assistant - Student Life duquesne university

Administrative Assistant II PNC Bank

ADMINISTRATIVE ASSISTANT Tri-State Orthopaedics

Administrative Assistant to Provost's Office Lake Erie College of Osteopathic Medicine

Administrative Assistant Lagonda Machine LLC

Administrative Assistant, Senior UPMC Senior Communities

Administrative Assistant (56760) Applied Technical Services Inc

Administrative Assistant - Student Life Duquesne University

Administrative Assistant - Center for Integrative Health Duquesne University

Administrative Assistant - Office of Experiential Education, School of Pharmacy Duquesne University

Advanced Administrative Assistant - PA Operations - Butler Service Center FirstEnergy

Administrative Assistant Trilon Group

Administrative Assistant SBJ ROOFING LLC

Administrative Assistant Careerscape

Administrative Assistant MBC Talent Connections

Administrative Assistant I Integrity Marketing Group, LLC

Senior Administrative Assistant Federated Hermes Inc

Administrative Assistant Clean Air Engineering

Administrative Assistant Spark Signs & Graphics

Administrative Assistant A-1 Van Services Inc

Administrative Assistant (Part-time) - Yoder Institute for Ethics and Integrity in Journalism and Me Duquesne University

Field Administrative Assistant Kokosing Industrial

Student Administrative Assistant Chatham University

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