Real Estate Administrative Assistant Reed Estate Group at RE/MAX FIRSTReal Estate Administrative AssistantJeffersonville, INThis role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close.
NewAdministrative Specialist One Federal SolutionAdministrative SpecialistLouisville, KY$20–$24Provide administrative information and assistance concerning cases to other investigative agencies, local law enforcement agencies, U.S. Attorney, other DOJ processing units, and higher headquarters. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes.
Legal Administrative Assistant Talis GroupLegal Administrative AssistantLouisville, KYTalis Group’s client is an established and reputable, large law firm located in the East End of Louisville with a primary practice around litigation. They are hiring a Support Specialist to manage the intake process of new and prospective clients either on the phone, in person or by email.
Executive Administrative Assistant Talis GroupExecutive Administrative AssistantProspect, KY$27–$29 / hourThis is an excellent opportunity for an experienced administrative professional seeking a long-term career with a respected law firm offering stability, flexibility, and the opportunity to support a highly successful legal practice. The firm is seeking to hire an Executive Administrative Assistant to provide high-level support to a Partner focused on Trusts, Estates, and Probate matters.
NewSr Executive Administrative Assistant HCA HealthcareSr Executive Administrative AssistantLouisville, KYAdditional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
Administrative Assistant SERVPRO of Bullitt/NelsonAdministrative AssistantLouisville, KYAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Sr Executive Administrative Assistant Mission HospitalSr Executive Administrative AssistantLouisville, KYAdditional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
Athletic Administrative Assistant Christian Academy School SystemAthletic Administrative AssistantLouisville, KYp>The Athletic Department exists to develop excellence in student-athletes, where God is honored in all aspects of their lives as well as disciple student-athletes spiritually, athletically and socially. The position of Administrative Assistant supports the Athletic Director, Assistant Athletic Director and coaches, implementing all policies and needs to efficiently organize the Athletic Department.
NewAthletic Administrative Assistant Christian Academy, KYAthletic Administrative AssistantLouisville, KYThe Athletic Department exists to develop excellence in student-athletes, where God is honored in all aspects of their lives as well as disciple student-athletes spiritually, athletically and socially. The position of Administrative Assistant supports the Athletic Director, Assistant Athletic Director and coaches, implementing all policies and needs to efficiently organize the Athletic Department.
Administrative Assistant II - Central Pharmacy Baptist Healthcare System IncAdministrative Assistant II - Central PharmacyKYSchedules travel arrangements, checks airline tickets for accuracy, prepares itineraries, completes seminar / conference pre-approval and obtains all required signatures; prepares check requests and follows-up as deemed necessary. This role will greet and welcome guests as they arrive to the facility, answer and screen phone calls that come in the Central Pharmacy Services Center main phone line, and guide visitors to the appropriate personnel and/or meeting location.
NewDistrict Administrative Assistant YMCADistrict Administrative AssistantLouisville, KYPerform and assist manage various membership and program tasks in Daxko (membership audits, membership invoicing, returned drafts, employee memberships, financial assistance, program set up, etc.) in a consistent, accurate and timely manner, resulting in high level of member and branch staff satisfaction. The District Administrative Assistant will work collaboratively and cross-departmentally with Branch and Association Services teams to help increase organizational effectiveness, ensure successful mission delivery through programs and services, as well as exceptional member and employee experience.
Administrative Assistant SERVPRO of Oldham/Shelby - 11211Administrative AssistantShelbyville, KYAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
Administrative Assistant Road & Rail Services LLCAdministrative AssistantLouisville, KYGeneral clerical duties to include but not limited to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.
NewFirst Steps Administrative Assistant Rauch IncFirst Steps Administrative AssistantNew Albany, IN$14–$16 / hourSummary: Provide clerical and administrative support for the First Steps Network to help ensure services are managed accurately, ethically, and in compliance with applicable state and federal regulations. This role supports referrals, file maintenance, provider documentation, compliance tracking, and overall office coordination for the Children's Services department.
NewOperations Administrative Assistant Health and Safety Sciences, LLCOperations Administrative AssistantLouisville, KYThe Operations Administrative Assistant will carry out a range of administrative responsibilities, including but not limited to: Proofreading and formatting reports, policies, correspondence, and other business documents for accuracy and consistency . IES Systems, LLC (IES) does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services.
NewAdministrative Assistant & Receptionist Current USAAdministrative Assistant & ReceptionistLouisville, KYThe Administrative Assistant Receptionist will play a critical role in supporting smooth daily operations, delivering excellent service to both internal teams and external clients, and performing a variety of administrative and reception duties. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment such as copiers, scanners, and telecommunication systems.
Administrative Assistant SevitaAdministrative AssistantLouisville, KYIn a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans. + Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
NewAdministrative Assistant (Entry-Level) WB Cargo ServiceAdministrative Assistant (Entry-Level)Louisville, KY$20–$24 / hourThis role supports daily administrative operations, document management, and internal coordination. This position offers structured training, flexible scheduling, and an opportunity to build office administration experience with a growing team.
Administrative Assistant Kenco Logistic ServicesAdministrative AssistantJeffersonville, INHowever, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco's privacy policy https://www.kencogroup.com/ccpa-notice-at-collection-for-employees-and-applicants/.
Administrative Assistant Mister Sparky Franchising SPE LLCAdministrative AssistantLouisville, KYAll inquiries about employment, benefits, scheduling and compensation at this franchise should be made directly to the franchise location, and not to Mister Sparky Corporate. So, if you have a great attitude and a strong work ethic, and are someone who takes pride in the work you do, then we want to hear from you!
Administrative Assistant Vaco LLCAdministrative Assistantlouisville, KY$22–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
NewAdministrative Assistant Physician Care Coordination ConsultantsAdministrative AssistantLouisville, KYThis position reports directly to the Chief Case Management Officer and the Director of Operations Efficiency. Our vision is a future where we help healthcare organizations thrive in a complex ecosystem by clearing a path to financial health.
NewAdministrative Assistant Bellarmine UniversityAdministrative AssistantLouisville, KYProvide excellent customer service to university staff, faculty, and students regarding facilities-related inquiries and service requests. Interpersonal and Professional Skills:Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
Administrative Assistant Mister SparkyAdministrative AssistantLouisville, KentuckyAll inquiries about employment, benefits, scheduling and compensation at this franchise should be made directly to the franchise location, and not to Mister Sparky Corporate. So, if you have a great attitude and a strong work ethic, and are someone who takes pride in the work you do, then we want to hear from you!
Administrative Assistant - Bellarmine University Bellarmine UniversityAdministrative Assistant - Bellarmine UniversityLouisville, KYLocation: Louisville, KY Category: Staff Positions Job Type: Full-time Exempt Posted On: Thu May 14 2026 Job Description: The Administrative Assistant plays a key role in providing administrative support to the Facilities Management team. This position is a full-time in-office position, though limited remote work may be possible in certain circumstances with supervisor approval.
Administrative Assistant III Baptist Healthcare System IncAdministrative Assistant IIIKYRemotep>The Administrative Assistant III is a remote position that provides administrative support for the Vice President of Physician and Advanced Provider Recruiting, Quality Medical Director, AVP, Physician Contracting, and AVP, Provider Compensation. They represent over 75 specialties including primary care and family medicine, internal medicine, osteopathic medicine, emergency medicine, general surgery and a wide range of surgical specialties offering advanced treatments and care.
NewAdministrative Assistant (Entry-Level) Marktkauf SpeicherAdministrative Assistant (Entry-Level)Louisville, KY$20–$24 / hourThis role supports daily administrative operations, document management, and internal coordination. This position offers structured training, flexible scheduling, and an opportunity to build office administration experience with a growing team.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonKYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Assistant - La Grange Campus Southeast Christian ChurchAdministrative Assistant - La Grange CampusLa Grange, KYAgree with the Statement of Faith, submit to the leadership established by the church, and lives out our church Mantras in tangible ways. The Administrative Assistant position supports the Connections Ministry and Women's Ministry at the La Grange campus.
NewAdministrative Assistant Spencer CountyAdministrative AssistantTaylorsville, KYServe as Administrative Assistant to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail. Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantNew Albany, INAs a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease. PRINCIPAL DUTIES AND RESPONSIBILITIES: Under general supervision, follows established company policies and procedures and applies acquired job skills to: Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need: Answering telephone & routing calls to the appropriate person.
Administrative Assistant Standard Sales Company LPAdministrative AssistantLouisville, KYThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Receives reviews, coordinates and tracks product and merchandise donations.
NewAdministrative Assistant III University of LouisvilleAdministrative Assistant IIILouisville, KYThis role plays a key part in coordinating academic scheduling, supporting data analysis and reporting, and assisting with major academic processes such as commencement, scholarships, and course evaluations. The College of Arts & Sciences is the largest academic unit at the University of Louisville, offering a dynamic, mission-driven environment where your work directly supports student success and academic excellence.
OCS - District Technology Specialist Oldham County SchoolsOCS - District Technology SpecialistKYWe're hiring 1 District Technology Specialist to serve as infrastructure support for our new three-tier support model, serving 22 buildings, over 12,000 students, and 3,000 staff members. Job Type: ClassifiedJob Class Code: 7504Position Type: HourlyReports to: Chief Information OfficerTerms of Employment: Compensation will be determined based on 260 contract days on the board approved 115 salary schedule.
NewCustomer Service Specialist IICRCCustomer Service SpecialistLouisville, KY$35,000–$45,000 / yearFrom there you record data into the Paul Davis proprietary software, create job folders for our project management team, code and key invoices, contribute to marketing efforts, make customer appointments and share in a multitude of tasks to assist the daily operational needs of the company. As a Paul Davis Restoration & Remodeling Administrative Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors.
Customer Service Specialist Paul Davis Restoration & Remodeling of Louisville KYCustomer Service SpecialistLouisville, KYFrom there you record data into the Paul Davis proprietary software, create job folders for our project management team, code and key invoices, contribute to marketing efforts, make customer appointments and share in a multitude of tasks to assist the daily operational needs of the company. As a Paul Davis Restoration & Remodeling Administrative Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors.
Academic Affairs Support Specialist Ivy Tech Community College of IndianaAcademic Affairs Support SpecialistIN$45,000–$50,000 / yearIn addition to providing operational oversight and administrative support for assigned academic schools, the Academic Affairs Support Specialist will support deans and program chairs in retention and completion initiatives. Responsibilities will encompass a wide range of tasks, including communication with faculty members, program development, scheduling, budget management, and implementation of institutional policies and the supervision of the day-to-day operations of the schools.
Medical Assistant, Norton Heart Specialists -Brownsboro, Part-Time Days Norton HealthcareMedical Assistant, Norton Heart Specialists -Brownsboro, Part-Time DaysLouisville, KentuckyPart timeMedical Assistants perform administrative and clinical duties under the direct supervision of a medical provider – physician, physician assistant or nurse practitioner – in the medical office setting. At Norton Healthcare, you’ll find an organization that values and supports your well-being while offering competitive pay, a wide range of benefits, tuition assistance and hiring programs.
Medical Assistant, Infectious Disease Specialist - Downtown, Days Norton Healthcare FoundationMedical Assistant, Infectious Disease Specialist - Downtown, DaysLouisville, KYMedical Assistants perform administrative and clinical duties under the direct supervision of a medical provider - physician, physician assistant or nurse practitioner - in the medical office setting. High School Diploma or GED; Certified Medical Assistant Desired: Certification or National Registry as a Certified Medical Assistant or Registered Medical Assistant.
Medical Assistant, Infectious Disease Specialist-Brownsboro, Days Norton Healthcare FoundationMedical Assistant, Infectious Disease Specialist-Brownsboro, DaysLouisville, KYMedical Assistants perform administrative and clinical duties under the direct supervision of a medical provider - physician, physician assistant or nurse practitioner - in the medical office setting. High School Diploma or GED; Certified Medical Assistant Desired: Certification or National Registry as a Certified Medical Assistant or Registered Medical Assistant.
Medical Assistant, Norton Heart Specialists -Brownsboro, Part-Time Days Norton Healthcare FoundationMedical Assistant, Norton Heart Specialists -Brownsboro, Part-Time DaysLouisville, KYp>Medical Assistants perform administrative and clinical duties under the direct supervision of a medical provider - physician, physician assistant or nurse practitioner - in the medical office setting. At Norton Healthcare, you'll find an organization that values and supports your well-being while offering competitive pay, a wide range of benefits, tuition assistance and hiring programs.
NewMedical Office Specialist Concentra Inc.Medical Office SpecialistLouisville, KYThe Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership.
Supervisory Medical Management Specialist U.S. Department of Veterans AffairsSupervisory Medical Management SpecialistLouisville, KY$74,678–$97,087 / yearSpecialized experience includes: Coordinating, planning, implementation, and training staff on administrative patient support functions; Conducting analysis using analytical and evaluative techniques/methods to identify, review and resolve issues affecting the delivery of healthcare services, such as patient registration, scheduling, consult tracking, patient wait times, etc. and resolving problems that impact the efficiency of operations for services provided; Performing analysis on utilization reports and trend data, and identifies strategies to improve access, reduce administrative burdens, capture workload, and manage resources; Planning and formulating budget requirements, monitoring resource utilization, and preparing justification for monetary needs based on projected clinic workload or program needs. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidates abilities; and assist a hiring manager with making a final selection for a position.
Administrator Support Specialist Technology ConsultingAdministrator Support SpecialistLouisville, KYThis position plays a critical role in helping manage client projects, coordinating internal communication, and ensuring jobs move efficiently through production. DESIRED (Nice-to-have) SKILLS: Previous administrative, customer service, project coordination, or print/direct mail experience is a plus .
Program Specialist U.S. Department of Veterans AffairsProgram SpecialistFort Knox, KY$61,722–$80,243 / yearPlease use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50s (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). For example, an applicant who has 27 semester hours of graduate level education (i.e. 50% of graduate education in excess of the first 18 semester credit hours earned) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the GS-09 grade level.
CUSTOMER RELATION SPECIALIST Big Sandy SuperstoreCUSTOMER RELATION SPECIALISTCLARKSVILLE, INCompletes all documentation in an accurate and efficient manner and processes information regarding cash balances, deliveries, sales orders, account balances in compliance within corporate guidelines. Our customer service jobs are focused around helping customers with warranty issues, product concerns and processing their orders in a timely manner.
Accounting Specialist Welders Supply of LouisvilleAccounting SpecialistLouisville, KYJOB SUMMARY: The Accounting Specialist is responsible for billing customers, accepting credit card payments, and answering accounts receivable questions. Assists with keying orders as required, recording amounts due for items purchased or services rendered.
Senior Recruiting Specialist Fastly IncSenior Recruiting SpecialistLouisville, KY$66,060–$79,272 / yearFastly's edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers' applications as close to their end-users as possible - at the edge of the Internet. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact your Recruiter, or the Fastly Employee Relations team at candidateaccommodations@fastly.com or 501-287-4901.
Treasury Specialist Brown-Forman CorpTreasury SpecialistLouisville, KYManage Compliance, Regulatory And Fraud Prevention Processes + Provide FATCA and Self-Certifications (CSR) documents as part of Know Your Customer (KYC) compliance requests + Manage Anti-Money Laundering (AML) requirements in various markets / jurisdictions + Prepare compliance certificates and reporting packages, coordinate internal review, and submit required loan compliance documentation to financial institutions. + Ability to work a flexible schedule as needed What Makes You Unique: + Previous experience with a Corporate Treasury function as a Treasury Specialist + Paralegal + Notary Public + Experience using technology to drive process efficiencies + Foreign Language Skills Who We Are: We believe great people build great brands.
Academic Affairs Support Specialist Ivy Tech Community CollegeAcademic Affairs Support SpecialistSellersburg, IndianaIn addition to providing operational oversight and administrative support for assigned academic schools, the Academic Affairs Support Specialist will support deans and program chairs in retention and completion initiatives. Responsibilities will encompass a wide range of tasks, including communication with faculty members, program development, scheduling, budget management, and implementation of institutional policies and the supervision of the day-to-day operations of the schools.