NewPart-time Administrative Specialist Vaco LLCPart-time Administrative Specialistjeffersonville, IN$21–$23 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
NewAssistant Director of Nursing (ADON, RN) Franciscan Health Care CenterAssistant Director of Nursing (ADON, RN)Louisville, KYWHAT WE'RE LOOKING FOR: The Assistant Director of Nursing (ADON) supports the Director of Nursing (DON) by planning, organizing, developing, and overseeing the Nursing Service Department's daily functions. GET IN TOUCH: Mark (502) 535-2576 APPLY NOW: Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members.
Assistant Property Manager Volunteers of America Mid-StatesAssistant Property ManagerLouisville, KY$17–$19 / hourFull timeINTRODUCTION : Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. JOB SUMMARY AND QUALIFICATIONS : Assist Associate Director with the responsibilities of the daily operations of the entire property, Associate Director in administrative duties for both internal and external agencies, and maintaining positive relationships with the residents of the property.
Customer Service Rep JobotCustomer Service RepLouisville, KY$20–$25 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role is integral to the smooth operation of our sales department, providing vital support to our sales team while also liaising with clients and maintaining administrative systems.
NewRegistered Veterinary Technician or Experienced Veterinary Assistant Animal Outpatient Specialty NetworkRegistered Veterinary Technician or Experienced Veterinary AssistantLouisville, KY$19–$32 / hourIn additional to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. Description: Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions.
Administrative Assistant / Receptionist Talis Group, Inc.Administrative Assistant / ReceptionistLouisville, Kentucky$50,000–$60,000Talis Group's client, a respected and growing CPA firm in Louisville, is seeking an experienced, motivated Administrative Assistant/Receptionist to join their mission-driven team. In this role, you will provide essential administrative support, help coordinate daily office operations, and ensure the office runs efficiently and professionally.
Executive Administrative Assistant Talis GroupExecutive Administrative AssistantProspect, KY$27–$29 / hourThis is an excellent opportunity for an experienced administrative professional seeking a long-term career with a respected law firm offering stability, flexibility, and the opportunity to support a highly successful legal practice. The firm is seeking to hire an Executive Administrative Assistant to provide high-level support to a Partner focused on Trusts, Estates, and Probate matters.
Administrative Assistant The Indigo RoadAdministrative AssistantGoshen, KYThe Role: Administrative Assistants are the saving grace of our hotels and restaurants; being extremely organized and an effective communicator will allow the rest of the crew to get their jobs done well. What we will ask of you: Provide administrative support to your location; this may include preparing paperwork (forms, reports and schedules) and anticipating needs and supplies for day-to-day operations.
Administrative Assistant / Receiptionist Talis GroupAdministrative Assistant / ReceiptionistLouisville, KYTalis Group's client, a respected and growing CPA firm in Louisville, is seeking an experienced, motivated Administrative Assistant/Receptionist to join their mission-driven team. In this role, you will provide essential administrative support, help coordinate daily office operations, and ensure the office runs efficiently and professionally.
NewAdministrative Assistant EssentraAdministrative AssistantLouisville, KentuckyAs the Administrative Assistant, you'll work closely with site leadership, warehouse teams, and employees across the organization, helping keep operations running smoothly while supporting programs that recognize and engage our workforce. Support the off-site Human Resources team by facilitating day-to-day administrative HR activities such as but not limited to, scanning of documents, password resets, new employee orientation, answer basic employee questions.
Seasonal Administrative Assistant Cherry BekaertSeasonal Administrative AssistantLouisville, KentuckyPerform other duties as assigned including, but not limited to, copying, scanning, shredding, mail distribution, metering outgoing mail, restocking production rooms and technology check-out, multi-line phone system coverage, etc. Individual salaries within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate's work experience, education, knowledge, skills, and geographic location.
Distribution & Logistics Administrative Assistant RD PartnersDistribution & Logistics Administrative AssistantLouisville, Kentucky$33,280–$41,600R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. Collaborative mindset and willingness to learn pharma compliance basics (chain of custody, temperature control, documentation).
Administrative Assistant II Fifth Third BancorpAdministrative Assistant IILouisville, KYMINIMUM KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Requires ability to properly read and write well enough to type, edit, and proof general business correspondence and prepare reports as normally acquired through completion of a high school education. The base salary for this position is reflective of the range of salary levels for all roles within this pay grade across the U.S. Individual salaries within this range will vary based on factors such as role, relevant skillset, relevant experience, education and geographic location.
Administrative Assistant SevitaAdministrative AssistantLouisville, KYIn a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans. + Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
Seasonal Administrative Assistant Cherry Bekaert LLPSeasonal Administrative AssistantLouisville, KY$18–$21 / hourPerform other duties as assigned including, but not limited to, copying, scanning, shredding, mail distribution, metering outgoing mail, restocking production rooms and technology check-out, multi-line phone system coverage, etc. Individual salaries within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate's work experience, education, knowledge, skills, and geographic location.
Administrative Assistant Barn8Administrative AssistantGoshen, KentuckyThe Role: Administrative Assistants are the saving grace of our hotels and restaurants; being extremely organized and an effective communicator will allow the rest of the crew to get their jobs done well. Provide administrative support to your location; this may include preparing paperwork (forms, reports and schedules) and anticipating needs and supplies for day-to-day operations.
Senior Administrative Assistant for Academic Affairs - Bellarmine University Bellarmine UniversitySenior Administrative Assistant for Academic Affairs - Bellarmine UniversityLouisville, KYLocation: Louisville, KY Category: Staff Positions Job Type: Full-time Non-Exempt Posted On: Thu Jul 30 2026 Job Description: Bellarmine University has an immediate opening for a Senior Administrative Assistant. The Senior Administrative Assistant is a key member of the Academic Affairs administrative team and provides critical support to the Office of the Provost and various units in Academic Affairs.
Administrative Assistant I DHL (Deutsche Post)Administrative Assistant IJeffersonville, IN$51,000–$55,000 / yearWork independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: 2 years related experience, High school diploma or equivalent preferred.
NewAdministrative Assistant Thrivent Financial for LutheransAdministrative AssistantLouisville, KY$18–$20 / hourThe incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.
Administrative Assistant I DHL GroupAdministrative Assistant IJeffersonville, INWork independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: 2 years related experience, High school diploma or equivalent preferred.
Administrative Assistant Standard Sales Company LPAdministrative AssistantLouisville, KYThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Receives reviews, coordinates and tracks product and merchandise donations.
First Steps Administrative Assistant Rauch, Inc.First Steps Administrative AssistantNew Albany, IN$14–$16 / hourSummary: Provide clerical and administrative support for the First Steps Network to help ensure services are managed accurately, ethically, and in compliance with applicable state and federal regulations. This role supports referrals, file maintenance, provider documentation, compliance tracking, and overall office coordination for the Children's Services department.
Office Administrative Assistant (Remote) Recruit MonitorOffice Administrative Assistant (Remote)Louisville, KentuckyRemoteExpresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station. Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area.
Administrative Assistant Standard Sales Company L PAdministrative AssistantLouisville, KYFull timeJOB DUTIES: Route reconciliation Order, receive, dispense and inventory employee uniforms Order, receive, sell and inventory resale merchandise Order, receive and keep adequate stock of donation merchandise Submit monthly resale merchandise inventory to Corporate monthly Balance A/R and cash daily across all systems to ensure accuracy Receive, review, coordinate and track all donations Coordinate community involvement opportunities Enter A/P invoices into SmartClient Setup and maintain customer accounts Complete and submit paperwork for SAFB passes for all employees/vehicles Coordinate events Manage Tel Sell Coordinates employee TABC licensing to ensure compliance Phone coverage Hot shot processing Customer inquires Develop sales reports as requested Process and track NSF checks Perform other duties as assigned REQUIREMENTS: Good communication skills and ability to partner and collaborate effectively with others Time management skills; detail oriented Knowledge of IPad/Computer applications and operations Able to multitask Knowledge of iPad/Computer applications and operations QUALIFICATIONS: Ability to work and drive positive results in a fast-paced, team environment High School Diploma or GED Must be at least 21 years of age Proficient in Microsoft Office Suite, (Outlook, Word, Excel, PowerPoint) Basic knowledge of general office equipment PREFERRED QUALIFICTIONS: A team player with a readiness to communicate often and effectively Strong organizational skills with the ability to manage time and multiple projects Some knowledge of basic accounting principles PHYSICAL REQUIREMENTS: Ability to sit for extended periods of time Ability to bend and occasionally squat Occasional carrying and reaching Lifting up to 50 lbs. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.
Remote Administrative Assistant / Online Research Panelist - Entry Level FocusGroupPanelRemote Administrative Assistant / Online Research Panelist - Entry LevelLouisville, KYRemoteFocusGroupPanel invites adults to join optional online research panels and focus groups from home. Participants may complete online questionnaires, organize their responses, and share detailed feedback in discussions when a study matches their profile.
First Steps Administrative Assistant Rauch IncFirst Steps Administrative AssistantNew Albany, IN$14–$16 / hourSummary: Provide clerical and administrative support for the First Steps Network to help ensure services are managed accurately, ethically, and in compliance with applicable state and federal regulations. This role supports referrals, file maintenance, provider documentation, compliance tracking, and overall office coordination for the Children's Services department.
Administrative Assistant - Adults South Seven Counties ServicesAdministrative Assistant - Adults SouthLouisville, KentuckyPerforms such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e.
Administrative Assistant - Adult Crisis Center Seven Counties ServicesAdministrative Assistant - Adult Crisis CenterLouisville, KentuckyPerforms such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone. Performs variety of administrative functions, including typing from various sources; data entry as requested by supervisor, generating requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.
NewAdministrative Assistant - Spencer County Seven Counties ServicesAdministrative Assistant - Spencer CountyTaylorsville, KentuckyPerforms such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone. Performs variety of administrative functions, including typing from various sources; data entry as requested by supervisor, generating requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.
Sales Administrative Assistant - East Region Kawasaki Motors Corp USASales Administrative Assistant - East RegionLouisville, KY$26–$29 / hourAbility to learn internal systems such as Cognos, Tableau and the dealer package portal for the critical dealer transactions for the review and workflow approval of ownership changes such as Buyouts, Ownership Changes, Terminations, Agreement Renewals, General Manager assignments. Duties and Responsibilities: Acts as liaison between District Managers, Dealer Network Specialist, Regional Sales Director and other Kawasaki departments for DSSA updates, GM Amendments and terminations within region.
NewAdministrative Assistant - Child/Adolescent Crisis Center Seven Counties ServicesAdministrative Assistant - Child/Adolescent Crisis CenterLouisville, KentuckyPerforms such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to explain and assist client in signing intake forms; and handling difficult customer service interactions, either face-to-face or by telephone. Performs variety of administrative functions, including typing from various sources; data entry as requested by supervisor, generating requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.
Administrative Assistant - Adults Downtown Seven Counties ServicesAdministrative Assistant - Adults DowntownLouisville, KentuckyPerforms such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; and meeting with client to review client intake form. g., client demographics, client eligibility information, client transfers, and enters other program-specific data (e.
Receptionist / Administrative Assistant EEC Acquisition LLCReceptionist / Administrative AssistantLouisville, KYOur offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment.
Receptionist / Administrative Assistant Smart Care Equipment SolutionsReceptionist / Administrative AssistantLouisville, KYOur offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC. Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment.
General Facility & Office Support - Administrative Assistant MindlanceGeneral Facility & Office Support - Administrative AssistantLouisville, KYJoin the Distribution & Logistics team supporting the delivery of flu vaccines across the U.S. During this peak season internship, gain hands on exposure to pharmaceutical distribution, logistics operations, and supply chain execution in a fast moving, mission driven environment. Currently pursuing a Bachelor s degree (Supply Chain, Logistics, Operations, Business, Industrial Engineering, Public Health, or related).
Part Time Administrative Assistant 360carePart Time Administrative AssistantLouisville, KentuckyActively supports and complies with all components of the compliance program, including, but not limited to, completion of training and reporting of suspected violations of law and Company policy. Strong interpersonal skills with the ability to deal effectively with a diversity of people at all organizational levels and maintain confidentiality.
Legal Administrative Assistant Talis GroupLegal Administrative AssistantLouisville, KYTalis Group’s client is an established and reputable, large law firm located in the East End of Louisville with a primary practice around litigation. They are hiring a Support Specialist to manage the intake process of new and prospective clients either on the phone, in person or by email.
NewAdministrative Assistant - Full Time, Days Baptist Healthcare System IncAdministrative Assistant - Full Time, DaysLouisville, KYThe Physical Therapy Department Secretary is responsible working referrals with centralized scheduling(electronic, written, faxed) as well as registering and scheduling outpatients, managing referral queues and waiting lists for therapy services. 11.Handles incoming calls to Physical Therapy, taking and relaying messages promptly, and accurately; makes necessary follow up phone calls to patients, physicians, etc.
Elementary School Administrative Dean JOB ID: 5707609 Kentucky Department of EducationElementary School Administrative Dean JOB ID: 5707609KYFCPS works closely with a variety of stakeholders to build the world-class school district our community deserves, including the University of Kentucky and other institutions of higher education; the Lexington-Fayette Urban County Government; various civic, service, and faith-based organizations; and a range of corporate community members. Start Date 07/01/2026 Posted Date 05/13/2026 Vacancy Type Full-Time Grade Level P-5 Elementary Organization Fayette County Sub Organization(s) Garden Springs Elementary School Subject Area(s) None Contact(s) Cindy Godsey.
Elementary School Administrative Dean JOB ID: 5591697 Kentucky Department of EducationElementary School Administrative Dean JOB ID: 5591697KYFCPS works closely with a variety of stakeholders to build the world-class school district our community deserves, including the University of Kentucky and other institutions of higher education; the Lexington-Fayette Urban County Government; various civic, service, and faith-based organizations; and a range of corporate community members. Start Date 07/01/2026 Posted Date 04/15/2026 Vacancy Type Full-Time Grade Level P-5 Elementary Organization Fayette County Sub Organization(s) Meadowthorpe Elementary School Subject Area(s) None Contact(s) Cindy Godsey.
Legal Assistant Morgan & Morgan, P.A.Legal AssistantLouisville, KYThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
Trust Strategist and Legal Assistant Robert W Baird & Co IncTrust Strategist and Legal AssistantLouisville, KYThe Trust Strategist and Legal Administrative Assistant primarily supports a team of Trust Strategists who are responsible for helping Baird clients move their trust accounts to Baird Trust or add Baird Trust to their estate plan. The Impact You'll Make: Support a team of trust strategists throughout the Baird Trust footprint with a variety of administrative functions including scheduling meetings, managing CRM entries, and general support.
Trust Strategist And Legal Assistant Robert W. Baird & Co. IncorporatedTrust Strategist And Legal AssistantLouisville, KYThe Trust Strategist and Legal Administrative Assistant primarily supports a team of Trust Strategists who are responsible for helping Baird clients move their trust accounts to Baird Trust or add Baird Trust to their estate plan. The Impact You'll Make: Support a team of trust strategists throughout the Baird Trust footprint with a variety of administrative functions including scheduling meetings, managing CRM entries, and general support.
Part time Legal Assistant Talis GroupPart time Legal AssistantLouisville, KYAnswer phones, communicate professionally with clients, courts, and outside agencies, and provide administrative support as needed. The ideal candidate will have strong document management skills, exceptional organizational abilities, and professional communication skills.
Assistant Athletic Director Christian Academy School SystemAssistant Athletic DirectorLouisville, KYBe the representative for Christian Academy at district scheduling meetings, middle school scheduling meetings and other sport scheduling meetings as requested by the Athletic Director. The Athletic Department exists to develop excellence in athletes so that God is honored in all aspects of their lives and to disciple students spiritually, athletically and socially.
Lead Certified Medical Assistant, Glenmary Office, 8a-5p University of Louisville Physicians IncLead Certified Medical Assistant, Glenmary Office, 8a-5pLouisville, KYTrain new hire employees and extern's for daily Medical Assistant duties such as; EMR usage, medical record filing, vital signs, immunizations, injections, quality control, receive and stocking medical supplies, cleaning exam rooms appropriatly, setting up a sterile enviroment, preparing patients for physicals including pap smears, patient call back, reviewing and prepping charts, completing task and complete documentation of any work completed. Job Description Summary: UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center.
Certified Medical Assistant CommonSpirit HealthCertified Medical AssistantBardstown, KYEvery day, you will actively collaborate on comprehensive screenings, assist with clinical procedures, provide essential health education, and expertly manage administrative tasks, leveraging technology to coordinate care for diverse patient populations. Obtain and record vital signs including but not limited to, blood pressure, temperature, pulse, respiration, height, weight, drug allergies, and current medications and presenting problem.
HR Admin Assistant Canadian SolarHR Admin AssistantJeffersonville, IndianaIf you're passionate about renewable energy and want to "Make the Difference" by building a lasting positive impact on the planet and communities everywhere, join us at CS Power Systems —where your talent can help shape the clean energy revolution. This role serves as a key point of contact for employees, visitors, vendors, and business partners while supporting onboarding, travel coordination, reporting, office management, and general administrative functions.
Legal Assistant - Foreclosure Talis Group, Inc.Legal Assistant - ForeclosureNew Albany, Indiana$41,600–$49,920Highlighted Requirements: At least 1 year of experience reviewing residential real estate titles, foreclosure documents, or similar legal documentation required. This is an excellent opportunity for someone with experience reviewing residential real estate titles, legal documents, or foreclosure files who is looking to grow their legal career.
Legal Runner/ Office Assistant Talis GroupLegal Runner/ Office AssistantLouisville, KY$17–$19 / hourAssist attorneys, legal assistants, and paralegals with a variety of administrative projects, such as: delivering legal documents to court houses, open and organize new case files, including printing and assembling client materials. You'll play a vital role in supporting attorneys, paralegals, legal assistants, clients, and visitors while ensuring the office remains organized and welcoming.