NewAdministrative Assistant Vaco LLCAdministrative Assistantlouisville, KY$22–$25Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Administrator Support Specialist Technology Consulting IncAdministrator Support SpecialistLouisville, KentuckyContractorThis position plays a critical role in helping manage client projects, coordinating internal communication, and ensuring jobs move efficiently through production. DESIRED (Nice-to-have) SKILLS:Previous administrative, customer service, project coordination, or print/direct mail experience is a plus.
NewEquipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistLouisville, KY$20.31–$24.12 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
Real Estate Administrative Assistant Reed Estate Group at RE/MAX FIRSTReal Estate Administrative AssistantJeffersonville, INThis role is responsible for managing transactions from accepted offer through closing, including tracking deadlines, coordinating with clients, lenders, title companies, and cooperating agents, and ensuring all documents are accurate and submitted on time. We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support daily operations and ensure a seamless experience for clients from contract to close.
Administrative Specialist One Federal SolutionAdministrative SpecialistLouisville, KY$20–$24Provide administrative information and assistance concerning cases to other investigative agencies, local law enforcement agencies, U.S. Attorney, other DOJ processing units, and higher headquarters. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes.
Sales and Service Specialist (40732) HertzSales and Service Specialist (40732)Louisville, Kentucky$16–$16Ensure vehicles are prepared for customer pick-up, including checking vehicles for damage, cleaning interior (windows, door jams, trunk, vacuum, etc.) and exterior (wash) of vehicle, filling gasoline tanks and checking fill levels of all fluids. As a brand ambassador, the Sales and Service Specialist will be facilitating the fastest, easiest, and most valued rental car experience to Lyft and/or Uber drivers.
Legal Administrative Assistant Talis GroupLegal Administrative AssistantLouisville, KYTalis Group’s client is an established and reputable, large law firm located in the East End of Louisville with a primary practice around litigation. They are hiring a Support Specialist to manage the intake process of new and prospective clients either on the phone, in person or by email.
Executive Administrative Assistant Talis GroupExecutive Administrative AssistantProspect, KY$27–$29 / hourThis is an excellent opportunity for an experienced administrative professional seeking a long-term career with a respected law firm offering stability, flexibility, and the opportunity to support a highly successful legal practice. The firm is seeking to hire an Executive Administrative Assistant to provide high-level support to a Partner focused on Trusts, Estates, and Probate matters.
Administrative Assistant Road & Rail ServicesAdministrative AssistantLouisville, KYFull timeGeneral clerical duties to include but not limited to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.
NewSr Executive Administrative Assistant HCA HealthcareSr Executive Administrative AssistantLouisville, KYAdditional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more. Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
Administrative Assistant II - Central Pharmacy Baptist Healthcare System IncAdministrative Assistant II - Central PharmacyKYSchedules travel arrangements, checks airline tickets for accuracy, prepares itineraries, completes seminar / conference pre-approval and obtains all required signatures; prepares check requests and follows-up as deemed necessary. This role will greet and welcome guests as they arrive to the facility, answer and screen phone calls that come in the Central Pharmacy Services Center main phone line, and guide visitors to the appropriate personnel and/or meeting location.
Athletic Administrative Assistant Christian Academy School SystemAthletic Administrative AssistantLouisville, KYThe Athletic Department exists to develop excellence in student-athletes, where God is honored in all aspects of their lives as well as disciple student-athletes spiritually, athletically and socially. The position of Administrative Assistant supports the Athletic Director, Assistant Athletic Director and coaches, implementing all policies and needs to efficiently organize the Athletic Department.
Administrative Assistant SERVPRO of Bullitt/NelsonAdministrative AssistantLouisville, KYAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
NewAdministrative Assistant Sentry ManagementAdministrative AssistantLouisville, KYDuties may vary from accounting, customer service, general office work, and administration of internal office processes to attending board meetings and providing support to communities as needed. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board's endeavors, and improving the lifestyles of residents.
Administrative Assistant SERVPRO of Oldham/Shelby - 11211Administrative AssistantShelbyville, KYAs an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.
NewFirst Steps Administrative Assistant Rauch IncFirst Steps Administrative AssistantNew Albany, IN$14–$16 / hourSummary: Provide clerical and administrative support for the First Steps Network to help ensure services are managed accurately, ethically, and in compliance with applicable state and federal regulations. This role supports referrals, file maintenance, provider documentation, compliance tracking, and overall office coordination for the Children's Services department.
NewAdministrative Assistant Standard SalesAdministrative AssistantLouisville, KYThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Receives reviews, coordinates and tracks product and merchandise donations.
NewAdministrative Assistant Mister Sparky of Louisville / LexingtonAdministrative AssistantLouisville, KYAll inquiries about employment, benefits, scheduling and compensation at this franchise should be made directly to the franchise location, and not to Mister Sparky Corporate. The administrative assistant provides office coordination and ensures the smooth operation of daily business.
Administrative Assistant Mister Sparky Franchising SPE LLCAdministrative AssistantLouisville, KYAll inquiries about employment, benefits, scheduling and compensation at this franchise should be made directly to the franchise location, and not to Mister Sparky Corporate. So, if you have a great attitude and a strong work ethic, and are someone who takes pride in the work you do, then we want to hear from you!
Administrative Assistant SevitaAdministrative AssistantLouisville, KYIn a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans. + Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonKYComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Administrative Assistant III Baptist Healthcare System IncAdministrative Assistant IIIKYRemoteThe Administrative Assistant III is a remote position that provides administrative support for the Vice President of Physician and Advanced Provider Recruiting, Quality Medical Director, AVP, Physician Contracting, and AVP, Provider Compensation. They represent over 75 specialties including primary care and family medicine, internal medicine, osteopathic medicine, emergency medicine, general surgery and a wide range of surgical specialties offering advanced treatments and care.
NewAdministrative Assistant III Baptist HealthAdministrative Assistant IIILouisville, KYRemoteThe Administrative AssistantIII is a remote position that provides administrative support for the Vice President of Physician and Advanced Provider Recruiting, Quality Medical Director, AVP, Physician Contracting, and AVP, Provider Compensation. They represent over 75 specialties including primary care and family medicine, internal medicine, osteopathic medicine, emergency medicine, general surgery and a wide range of surgical specialties offering advanced treatments and care.
NewAdministrative Assistant - Billing Department Frost Brown ToddAdministrative Assistant - Billing DepartmentLouisville, KYThe ideal candidate is a highly organized and detail-oriented professional who thrives in a collaborative environment, excels at managing multiple priorities, communicates effectively with a variety of stakeholders, maintains accurate records and data, and is committed to providing exceptional administrative support to ensure the efficient operation of the billing and collections team. We are currently seeking an Administrative Assistant to support the billing and collections team by playing a key role in streamlining workflows, coordinating communications to address inquiries, and contributing to the success of a collaborative and customer-focused department.
Administrative Assistant Standard Sales Company LPAdministrative AssistantLouisville, KYThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training. Receives reviews, coordinates and tracks product and merchandise donations.
NewAdministrative Assistant (MAT) - AA WellpathAdministrative Assistant (MAT) - AALouisville, KYTuition Assistance and dependent Scholarships• Employee Assistance Program (EAP) including free counseling and health coaching• Company paid life insurance• Tax free Health Spending Accounts (HSA)• Wellness program featuring fitness memberships and product discounts• Preferred banking partnership and discounted rates for home and auto loans. Wellpath sees hundreds of thousands of unique individuals in their facilities month over month and a very large percent of those individuals receive direct clinical care, which includes lives saved by Narcan.
NewMedical Assistant, Specialist Cardiology ChenMedMedical Assistant, Specialist CardiologyShively, KentuckyAbility to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders. Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software.
NewMedical Assistant, Specialist Cardiology ChenMed LLCMedical Assistant, Specialist CardiologyLouisville, KY$20.20–$28.83 / hourAbility to effectively collaborate and partner with team members, including physicians and other clinicians, market leaders, center managers, nurses, case managers, front desk staff, center managers, and market leaders. Proficient skills in Microsoft Office Suite products including Word, PowerPoint, Outlook and Excel plus a variety of other word-processing, spreadsheet, database, e-mail and presentation software.
NewLitigation Practice Support Specialist DinsmoreLitigation Practice Support SpecialistLouisville, KYExcellent word processing skills and intermediate-level use of Microsoft Office Suite, pdf editing software, and related legal software including electronic document management systems iManage/FileSite, PowerPoint, and Outlook a plus . Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive.
Academic Affairs Support Specialist Ivy Tech Community College of IndianaAcademic Affairs Support SpecialistIN$45,000–$50,000 / yearIn addition to providing operational oversight and administrative support for assigned academic schools, the Academic Affairs Support Specialist will support deans and program chairs in retention and completion initiatives. Responsibilities will encompass a wide range of tasks, including communication with faculty members, program development, scheduling, budget management, and implementation of institutional policies and the supervision of the day-to-day operations of the schools.
Customer Service Specialist Paul Davis Restoration & Remodeling of Louisville KYCustomer Service SpecialistLouisville, KYFrom there you record data into the Paul Davis proprietary software, create job folders for our project management team, code and key invoices, contribute to marketing efforts, make customer appointments and share in a multitude of tasks to assist the daily operational needs of the company. As a Paul Davis Restoration & Remodeling Administrative Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors.
NewPatient Care Specialist (Medical Receptionist) Fast Pace HealthPatient Care Specialist (Medical Receptionist)Brandenburg, KentuckyFull timeMaintains the overall cleanliness of the office as needed to support the team and clinic environment, which may include, but not be limited to, taking out garbage, organization and cleanliness of desk, patient and office space and assistance with other team members to achieve a strong professional appearance for our employees, patients and visitors. Level 2: High School Diploma or its equivalent with a current CPR license* and 3 years’ experience in billing and coding and intermediate computer skills, which include typing 70-100 words per minute, knowledge of Microsoft Office including, word and excel.
NewLeasing Specialist First Financial BancorpLeasing SpecialistLouisville, KYAct as a liaison between credit analysts, customers, contractors, and closing department to make sure loans stay on track and moving throughout the approval and closing process to ensure a timely closing for the customer. The primary responsibility of this position is to provide exceptional internal and external customer service by supporting the delivery of financial services and by representing and communicating the mission and values of First Financial Bank's Farm & Ranch Division.
CUSTOMER RELATION SPECIALIST Big Sandy SuperstoreCUSTOMER RELATION SPECIALISTCLARKSVILLE, INCompletes all documentation in an accurate and efficient manner and processes information regarding cash balances, deliveries, sales orders, account balances in compliance within corporate guidelines. Our customer service jobs are focused around helping customers with warranty issues, product concerns and processing their orders in a timely manner.
Accounting Specialist Welders Supply of LouisvilleAccounting SpecialistLouisville, KYJOB SUMMARY: The Accounting Specialist is responsible for billing customers, accepting credit card payments, and answering accounts receivable questions. Assists with keying orders as required, recording amounts due for items purchased or services rendered.
Treasury Specialist Brown-Forman CorporationTreasury SpecialistLouisville, KentuckyStrong interest in international business operations, including familiarity with geography and practices outside of the U.S. Excellent interpersonal skills to develop and maintain effective working relationships with Brown-Forman’s financial community and internal Brown-Forman personnel. This role will manage the process of establishing, maintaining and monitoring all of Brown-Forman’s bank accounts which includes building banking relationships, establishing and following procedures as each entity, bank, country dictates.
NewUS Global | Relocation Services | Senior Relocation Specialist Deloitte Touche Tohmatsu LtdUS Global | Relocation Services | Senior Relocation SpecialistLouisville, KY$60,000–$100,000 / yearPrior experience with expense & financial invoice processing: Maintain accurate records for domestic and international relocation related invoice processing, including adhering to all established guidelines including dates, amounts, account codes, tax jurisdictions, and IRS requirements. Our Relocation Services team administers the Firm's relocation programs on behalf of our professionals, including real estate transactions, household goods coordination, and expense reimbursement, to ensure smooth and efficient moves.
Medical Office Specialist ConcentraMedical Office SpecialistLouisville, KentuckyThe Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership.
Access*Ability Resource and Testing Center (ARTC) Specialist Kentucky Community and Technical College SystemAccess*Ability Resource and Testing Center (ARTC) SpecialistLouisville, KentuckyDuties and responsibilities include, but are not limited to: • Services students at the Testing Center and the Access*Ability Resource Center (ARC), which includes triaging student requests, answering phones, monitoring email accounts, and responding to inquiries from the public. • Provides continuous surveillance monitoring of testing labs with physical presence to ensure the integrity of exams within a safe, secure testing atmosphere and troubleshoots computer, software, and network problems during exams as needed.
Academic Affairs Support Specialist Ivy Tech Community CollegeAcademic Affairs Support SpecialistSellersburg, IndianaIn addition to providing operational oversight and administrative support for assigned academic schools, the Academic Affairs Support Specialist will support deans and program chairs in retention and completion initiatives. Responsibilities will encompass a wide range of tasks, including communication with faculty members, program development, scheduling, budget management, and implementation of institutional policies and the supervision of the day-to-day operations of the schools.
Technology Support Specialist | Schulte Hospitality Group Schulte Hospitality Group IncTechnology Support Specialist | Schulte Hospitality GroupLouisville, KYOur portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants. Our Company: Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry.
Senior Strength and Conditioning Specialist Loyal Source Government Services LLCSenior Strength and Conditioning SpecialistLouisville, KYCurrent certification by the National Strength and Conditioning Association (NSCA) as a Certified Strength and Conditioning Specialist (CSCS) or Strength & Conditioning Coach Certified (SCCC) through the Collegiate Strength & Conditioning Coaches association (CSCCa). With a focus in government healthcare, technical and support services, engineering, and travel healthcare, Loyal Source provides exceptional custom solutions to both private enterprise and government agencies.
Strength and Conditioning Specialist Loyal Source Government Services LLCStrength and Conditioning SpecialistLouisville, KYCurrent certification by the National Strength and Conditioning Association (NSCA) as a Certified Strength and Conditioning Specialist (CSCS) or the Strength & Conditioning Coach Certified (SCCC) through the Collegiate Strength & Conditioning Coaches association (CSCCA). Minimum of 5 years of demonstrable accumulated experience (continuous and sustained experience preferred) in developing long and short-range planning and coordination of sport/mission-specific performance programs.
NewGuest Experience Specialist Team Travel SourceGuest Experience SpecialistLouisville, KentuckyThe primary job of the Guest Experience Specialist is to ensure all calls & digital communications coming into TTS are taken care of and receive excellent customer service! Must demonstrate outstanding customer service skills, maintaining a positive attitude and professional demeanor in all customer interactions.
Power Generation Project Technical Specialist 1 GAI ConsultantsPower Generation Project Technical Specialist 1Louisville, KentuckyPrepare geotechnical engineering designs involving: rock/soil slope stability; cut slope and fill embankment design; landslide stabilization and remediation (reinforcement with rock anchors/soil nails, GRS slopes); geotechnical field. The successful candidate will be responsible for interpreting specifications and construction drawings, evaluating site conditions based on construction excavations, monitoring and reporting on construction activities, and performing field testing of soils.
Industrial Hygiene Specialist Chemours CoIndustrial Hygiene SpecialistKY$110,544–$172,725 / yearThe responsibilities of the position include, but are not limited to, the following: Provides services, solutions, programs, best practices and guidance to functional and operational teams, site operations management, and site workplace safety representatives to effectively manage occupational health hazards, industrial hygiene assessments and risk mitigation. Provide subject matter expertise on industrial hygiene and occupational health matters including exposure assessment and controls related to new product development, registration of chemical for manufacture or import, other interaction with regulators, or support of customers or toll manufacturers.
Microbiology Instrument Specialist - Carolinas, Kentucy, Tennessee and West Virginia Becton Dickinson and CoMicrobiology Instrument Specialist - Carolinas, Kentucy, Tennessee and West VirginiaKYDevelops and closes accounts within the assigned geographic territory using a coordinated team selling model (Account Executive, Clinical Specialists, Lab Automation Specialists, National Accounts, Strategic Customer Group, Service Engineers, and Applications Specialists, Distribution Partners, Applications Specialist, Field Service, and Marketing). Waters collaborates with analytical laboratories around the world to advance the release of effective, high-quality medicines, assure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combatting growing antibiotic resistance.
Human Resources Specialist Baptist Healthcare System IncHuman Resources SpecialistKYThe Human Resources Specialist facilitates communication across departments involved in scheduling and onboarding and actively participates in the weekly new hire orientation program by collecting required documentation and preparing personnel files. The Human Resources Specialist is responsible for maintaining all personnel files for contract employees working within the facility in order to meet accrediting body regulations.
Bilingual Onsite Specialist Malone Workforce SolutionsBilingual Onsite SpecialistLouisville, KYThe Responsibilities: Assist with checking in new hires on their start date Recruit and Source candidates Interview and screen candidates for current and future job openings Perform drug screens and background checks as needed Conduct observations of temporary associates to ensure safety and best practices are followed Provide feedback to temporary associates Address any performance or attitude concerns of temporary associates Orientate new employees on company policies and safety expectations Build relationships with client, as well as on-site employees Maintain and present weekly reports to leadership. Position Summary:The Onsite Specialist is primarily responsible for managing daily activities at the client site, providing administrative support, along with fostering a positive relationship with the client.
Associate Learning & Development Specialist SS&C Technologies Holdings IncAssociate Learning & Development SpecialistKYAbout the Role: The Associate Learning & Development Specialist at DST Health Solutions, LLC supports the design, development, and delivery of effective learning programs that enhance employee skills and knowledge, ultimately contributing to organizational growth and efficiency. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.