NewInformation Processing Specialist II Schenectady City School DistrictInformation Processing Specialist IISchenectady, NY$39,336–$43,718 / yearFull timeThis position involves responsibility for performing complex information processing activities often involving the utilization of word processing and related software. Salary/Pay Scale $39,336-$43,718/year Job DescriptionDistinguishing Features of the Class and Information Processing Specialist II Role.
Senior Administrative Assistant, Office of the President Skidmore CollegeSenior Administrative Assistant, Office of the PresidentSaratoga Springs, NY$26–$30 / hourFull timeThis position is responsible for the flow of correspondence including confidential materials, processing of travel and expense reimbursements and accounts payables, coordinates the budget, and provides support for the entire office staff on numerous special projects. With direct supervision from the Executive Assistant to the President, the Senior Administrative Assistant for the Office of the President performs a wide range of sensitive and highly confidential administrative support tasks.
Executive Secretaries and Administrative Assistants Nexus StaffExecutive Secretaries and Administrative AssistantsAlbany, NYContractorThe New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206. The Nexus Staff Difference:Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
NewSenior Administrative Assistant Naval Nuclear LaboratorySenior Administrative AssistantWest Milton, NY$52,300–$78,500 / yearNaval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.
NewSr. Equipment Rental Specialist Sunbelt RentalsSr. Equipment Rental SpecialistClifton Park, NY$24.05–$28.55 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. Equipment Rental Specialist is an experienced inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
Administrative Specialist 1, SG-18, Administrative Specialist Trainee 2, SG-16, Administrative Specialist Trainee 1, SG-14 (NYHELPS) Item#06990 New York State Thruway AuthorityAdministrative Specialist 1, SG-18, Administrative Specialist Trainee 2, SG-16, Administrative Specialist Trainee 1, SG-14 (NYHELPS) Item#06990Albany, NYAdministrative Specialist 1, SG-18, Administrative Specialist Trainee 2, SG-16, Administrative Specialist Trainee 1, SG-14 (NYHELPS) Item#06990 - New York State Thruway Authority.
Administrative Specialist 1 / Trainee 1 / 2 - NY HELPS New York State Thruway AuthorityAdministrative Specialist 1 / Trainee 1 / 2 - NY HELPSAlbany, NY$53,764–$85,138 / yearTo be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below: Non competitive qualifications: Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligible): Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program.
NewAdministrative Specialist 2 New York State Thruway AuthorityAdministrative Specialist 2Latham, NYMinimum Qualifications Associates degree or higher from a regionally accredited college or university in Business Administration, Accounting, Finance, or similar field of study, plus two (2) years of experience in an office administrative position in which some duties included accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities. The incumbent may perform duties such as establishing office procedures; designing office filing systems; implementing policies and procedures; maintaining efficient work flow; resolving day-to-day operational problems; responding to phone calls; sorting mail; organizing, expediting and following up on projects; reconciling travel and expenditures; answering and sorting emails.
Administrative Specialist Trainee 1 - NY HELPS New York State Thruway AuthorityAdministrative Specialist Trainee 1 - NY HELPSAlbany, NY$53,764–$68,630 / yearTransfer: Current New York State employee with one year of permanent competitive class service in a title eligible for transfer under Section 70.1 or Section 52.6 of Civil Service Law. Minimum Qualifications For appointment via NY HELPS: Four years of experience* performing or overseeing budget, human resources, and business services activities for an organization or program.
Administrative Specialist Rensselaer Polytechnic InstituteAdministrative SpecialistTroy, NY$19–$22 / hourNestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world's fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. The administrative specialist provides administrative and operational support to the Associate Dean(s) and Student Services including supporting events and serving as the liaison to student workers.
Administrative Specialist 1/Trainee 1/Trainee 2 (NY HELPS) New York State Thruway AuthorityAdministrative Specialist 1/Trainee 1/Trainee 2 (NY HELPS)Albany, NY$66,951–$85,138 / yearCompetitive Minimum Qualifications: Current New York State Employee with one year or more of permanent or contingent-permanent competitive service, or 55 b/c service as a Medicaid Integrity Specialist 1; OR current New York State employee with one year or more of permanent or contingent-permanent service or 55 b/c service in a qualifying title and eligible for transfer under section 70.1, 70.4 or 52.6 of the Civil Service Law. The Department of Civil Service has developed the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS), which is a streamlined program that allows appointment to this title and others without examination.
Administrative Specialist 1 New York State Thruway AuthorityAdministrative Specialist 1Albany, NY$66,951–$85,138 / yearDuties Description • Serves as a point of contact and maintains communications with Federal Motor Carrier Safety Administration oversight program (State Safety Data Quality/SSDQ) and the CVSA InfoSys Committee to keep executive management apprised of data quality issues, progress, and solutions and to advocate for NYSDOT program interests in national forums. Assists in analyzing, preparing, and revising core program planning documents, including the Program Plan/Top Level Design (PP/TLD) for the ITD program, and advancing capital projects for intelligent transportation enforcement systems and OMSS data systems such as HOOCS, CARCERT, and REGCOMP.
Administrative Support Specialist - Consumer Services EquiliemAdministrative Support Specialist - Consumer ServicesAlbany, NY$27–$30 / hourThis role is responsible for processing incoming and outgoing correspondence, reviewing and routing documentation, maintaining workflow records, and supporting the timely resolution of administrative matters. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while delivering exceptional customer service and administrative support.
Specialist, Administrative Support PearsonSpecialist, Administrative SupportAlbany, NY$55,000–$90,000 / yearAs required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $55,000 to 90,000. As an Administrative Support Associate (IC20) supporting two leaders within Pearson’s Enterprise Learning & Skills division, you will provide reliable, high-quality administrative and coordination support that helps the business run smoothly.
Administrative Assistant 1 or Administrative Assistant 1 Traineeship (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant 1 Traineeship (NY HELPS)Albany, NY$47,695–$58,447 / yearAdministrative Assistant 1/SG-11 $47,695 must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher, AND completion of the four core administrative support courses AND four elective administrative support courses, or equivalent coursework approved at agency discretion. Minimum Qualifications Eligible for reassignment, transfer, reachable for appointment from the appropriate eligible list or meet the following qualifications: Promotion Qualifications: Administrative Assistant Trainee 1/SG-NS (EQ = SG-8 $40,391): must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.
Administrative Assistant 1 / Administrative Assistant Trainee 1 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 / Administrative Assistant Trainee 1 (NY HELPS)Albany, NY$47,695–$58,447 / yearAdministrative Assistant 1/SG-11 $47,695 must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher, AND completion of the four core administrative support courses AND four elective administrative support courses, or equivalent coursework approved at agency discretion. Administrative Assistant Trainee 2/SG-NS (EQ=SG-10 $45,081):successful completion of 52 weeks of service as Administrative Assistant Trainee 1 and completion of four core administrative support courses OR eligible to transfer and completion of four core administrative support courses or equivalent course work approved at agency discretion.
Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Capital District Psychiatric Center, P26510 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Capital District Psychiatric Center, P26510Albany, NY$40,391–$58,447 / yearAdministrative Assistant 1 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Administrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Central New York Psychiatric Center, Greene Satellite Unit, P27184 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Central New York Psychiatric Center, Greene Satellite Unit, P27184Coxsackie, NY$40,391–$58,447 / yearMinimum Qualifications Administrative Assistant 1 - Minimum Qualifications: Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsAlbany, NYAs an Emergency Management Administrative Specialist, you will support various unit projects through the development, maintenance, or revision of emergency management, hazard mitigation, emergency operations, and/or resiliency plans and operations. Coordinates with internal and external stakeholders to support projects, maintain operational plans, facilitate meetings, and ensure timely completion of emergency management initiatives.
NewAdministrative Assistant 1 / Trainee 1 / 2 - NY HELPS New York State Thruway AuthorityAdministrative Assistant 1 / Trainee 1 / 2 - NY HELPSAlbany, NY$40,391–$58,447 / yearTransfer Eligible - One year of permanent competitive service at Salary Grade 6* or higher and: Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor. To be eligible for appointment under NY HELPS, candidates must meet the minimum qualifications below: Non-competitive qualifications for NYHELPS: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Sr. Administrative Assistant - Eddy Senior Care - FT Days Trinity HealthSr. Administrative Assistant - Eddy Senior Care - FT DaysSchenectady, NY$18.50–$24.92 / hourAbout Eddy Senior Care PACE Eddy Senior Care PACE (Program of All-Inclusive Care for the Elderly) helps older adults remain safely in their homes and communities by providing comprehensive medical, social, and supportive services. This role plays a critical part in ensuring that inquiries are efficiently screened, documented, and routed, allowing our Intake/Enrollment Specialists to focus on the most qualified leads and move candidates smoothly through the enrollment process.
Administrative Assistant 1/Administrative Assistant Trainee (NY HELPS), Central Office; New York State Thruway AuthorityAdministrative Assistant 1/Administrative Assistant Trainee (NY HELPS), Central Office;Albany, NY$40,625–$48,006 / yearAdministrative Assistant 1 (starting salary $48,006): Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology. Additional Comments Employment with New York State offers unmatched benefits, individual support, and career mobility for motivated individuals including: NYS pension and retirement programs; annual cost of living and performance advance increases; comprehensive medical, dental, and vision plans; flexible spending accounts for health and dependent care; paid time off, including thirteen paid holidays per year, and paid personal leave, vacation leave, and sick leave.
Administrative Assistant 1 or Administrative Assistant Trainee 1 / 2 New York State Thruway AuthorityAdministrative Assistant 1 or Administrative Assistant Trainee 1 / 2Schenectady, NY$40,625–$60,467 / yearTo avoid any appearance of impropriety of conflict of interest, Commission employees will be prohibited from all aspects of promoting, operating, and playing in any charitable gaming, which includes bingo and games of chance such as raffles, whether the organization conducting the game is required to be licensed by the Commission. Minimum Qualifications substitute: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
NewAdministrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2(NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2(NY HELPS)Albany, NY$40,391–$58,447 / yearAdministrative Assistant 1: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing AND successful completion of four elective administrative support courses. Administrative Assistant Trainee 2: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing.
Administrative Assistant 1, Administrative Assistant Trainee 1/ Trainee 2 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1, Administrative Assistant Trainee 1/ Trainee 2 (NY HELPS)Albany, NY$47,695–$58,447 / yearUpon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitutions for Administrative Assistant 1: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
NewAdministrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2(NY HELPS) StateJobsNYAdministrative Assistant 1/Administrative Assistant Trainee 1/Trainee 2(NY HELPS)Albany, NYOnly the titles listed are qualifying: Administrative Assistant 1: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing AND successful completion of four elective administrative support courses. Only the titles listed are qualifying: Administrative Assistant Trainee 2: One year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher AND documentation of agency-approved completion of the four core administrative support courses or their equivalency: Microsoft Word Basics, Customer Service, the Organized Office Worker, and Successful Business Writing.
NewContract Management Specialist 1 (SG-18), Contract Management Specialist Trainee 2, (Equated to SG-16), Contract Management Specialist Trainee 1, (Equated to SG-14)(NYHELPS) Item# 01766 New York State Thruway AuthorityContract Management Specialist 1 (SG-18), Contract Management Specialist Trainee 2, (Equated to SG-16), Contract Management Specialist Trainee 1, (Equated to SG-14)(NYHELPS) Item# 01766Albany, NY$53,764–$85,138 / yearNo exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program: Non-Competitive Qualifications for appointment under the NYHELPS Program: For appointment to the Contract Management Specialist Trainee 1, you must have: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. The duties might include serving as an agency liaison person; providing technical assistance; negotiating, developing, preparing, implementing, processing, and tracking contracts; auditing and processing contract claims and vouchers; reviewing and approving contract payments and assuring that they are in accordance with contract terms; providing technical assistance; evaluating Requests for Proposals (RFPs), Invitation for Bids (IFBs), or Sole/Single Source Procurements; and supervision of staff.
Training Specialist 1, (SG-18), Training Specialist Trainee 2, (SG-16), Training Specialist Trainee 1, (SG-14)(NYHELPS) Item# 00968 New York State Thruway AuthorityTraining Specialist 1, (SG-18), Training Specialist Trainee 2, (SG-16), Training Specialist Trainee 1, (SG-14)(NYHELPS) Item# 00968Albany, NY$53,764–$85,138 / yearCivil Service examinations are not required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program: Non-Competitive Qualifications for appointment under the NY HELPS Program: For appointment to a Training Specialist Trainee 1, you must have: Four years of experience developing and presenting training programs to improve the on-the-job knowledge, skills, and abilities of employees to enable them to carry out the mission. Traineeship salary information: The position may be filled at the Training Specialist Trainee 1 equated to SG-14 ($53,764), Training Specialist Trainee 2 equated to SG-16 ($59,994), or full performance Training Specialist 1 SG-18 ($66,951) based on the candidate's education, experience, and previous state service.
NewContract Management Specialist 1 (SG-18), Contract Management Specialist Trainee 2, (Equated to SG-16), Contract Management Specialist Trainee 1, (Equated to SG-14) - Item# 01625 New York State Thruway AuthorityContract Management Specialist 1 (SG-18), Contract Management Specialist Trainee 2, (Equated to SG-16), Contract Management Specialist Trainee 1, (Equated to SG-14) - Item# 01625Albany, NY$53,764–$85,138 / yearNo exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program: Non-Competitive Qualifications for appointment under the NYHELPS Program: For appointment to the Contract Management Specialist Trainee 1, you must have: Four years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. The duties might include serving as an agency liaison person; providing technical assistance; negotiating, developing, preparing, implementing, processing, and tracking contracts; auditing and processing contract claims and vouchers; reviewing and approving contract payments and assuring that they are in accordance with contract terms; providing technical assistance; evaluating Requests for Proposals (RFPs), Invitation for Bids (IFBs), or Sole/Single Source Procurements; and supervision of staff.
Administrative Assistant 1/Trainee, Central Office; New York State Thruway AuthorityAdministrative Assistant 1/Trainee, Central Office;Albany, NY$47,695–$58,447 / yearAdministrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology. Transfer Opportunity: Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2).
NewPatient Administrative Coordinator OrthoNY, LLPPatient Administrative CoordinatorSaratoga Springs, NYp>Join our team as a Patient Administrative Coordinator and play a vital role in supporting providers, scheduling specialists, and patients while delivering exceptional customer service. Patient Administrative Coordinators provide administrative support to providers, scheduling specialists, and patients while delivering exceptional customer service.
NewAdministrative Assistant 1 or Trainee (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 or Trainee (NY HELPS)Albany, NY$40,391–$58,447 / yearAdvanced Placement: If you meet the minimum qualifications and have an additional one year of experience administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration AND have successfully completed courses in Microsoft Word Basics, Customer Service, Organized Office Worker, and Successful Business Writing, you may be appointed to the Administrative Assistant Trainee 2. This will reduce the traineeship time by one year. If you meet the minimum qualifications and have an additional two years of experience in the areas listed above AND have successfully completed courses in Microsoft Word Basics, Customer Service, Organized Office Worker, and Successful Business Writing AND four courses in Computer Skills and Technology, Interpersonal and Customer Relations, Professionalism and Self-Management, Verbal and Written Communication, you may be appointed to the full performance title, Administrative Assistant 1, Grade 11.
Administrative Assistant 1 / Trainee 1 / Trainee 2 New York State Thruway AuthorityAdministrative Assistant 1 / Trainee 1 / Trainee 2Cohoes, NY$40,391–$58,447 / yearThe Administrative Assistant 1 / Trainee 1 / Trainee 2 duties in Employee Health Services will include but are not limited to the following support scheduling, front desk, and clinical functions: Front Desk Support Activities: Provide direct oversight of front desk client check-in process including coverage, paperwork preparation for clinic schedules, forms inventory, and locker key and number tag inventory. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.
Administrative Assistant 1/Trainee 1/Trainee 1 (NY HELPS) - 90602 New York State Thruway AuthorityAdministrative Assistant 1/Trainee 1/Trainee 1 (NY HELPS) - 90602Albany, NY$40,391–$58,447 / yearMinimum Qualifications Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee or Administrative Assistant 1. Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference EW/AA1/90602 included in the subject line or by mail to Human Resources Management Group, EW/AA1/90602, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395.
NewAdministrative Assistant 1 (NY HELPS) StateJobsNYAdministrative Assistant 1 (NY HELPS)Albany, NYPreferred candidates will also have excellent verbal and written communication skills; strong analytical skills and attention to detail; strong organizational skills; proficiency in Microsoft Office (Word, Excel, Access); the ability to work well independently and as part of a team, and to manage multiple priorities in order to meet deadlines; and experience using electronic data systems, such as eMedNY and NYSOH Back Office. Minimum Qualifications Reassignment & Transfer Opportunities: Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee or Administrative Assistant 1.
Administrative Assistant redShift Recruiting, LLCAdministrative AssistantValatie, NY$20–$22 / hourResponsibilities include handling incoming calls, assisting with scheduling, maintaining records, supporting office communications, and providing general administrative assistance to the team. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple administrative tasks while serving as a professional first point of contact for clients, vendors, and visitors.
NewAdministrative Assistant 1/Trainee, Central Office; StateJobsNYAdministrative Assistant 1/Trainee, Central Office;Albany, NYSpecifically, the duties of the position include assisting in the coordination of a wide range of administrative functions for CBFM including (but not limited to): • Answer and direct phone calls and emails (respond to questions and/or direct inquiries to appropriate staff); • Process mail and correspondence; • Prepare internal/external correspondence and review for appropriateness and accuracy; • Coordinate and arrange meetings/travel/events for CBFM staff and assist with applicable travel paperwork and filings; • Review assignments as assigned for clarity and conformance to instructions and track deadlines to ensure timely responses; • Assist in maintaining CBFM filing systems (both physical and electronic); • Assist in Microsoft SharePoint updates/management . Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration OR certification (e.g., IAAP Certified Administrative Professional) OR associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.
NewAdministrative Assistant 1 (NY HELPS) EMPIRE STATEAdministrative Assistant 1 (NY HELPS)Albany, NY$47,695–$58,447 / yearUpon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitutions for Administrative Assistant 1: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Administrative Assistant 1/ Trainee 1/2 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1/ Trainee 1/2 (NY HELPS)Rensselaer, NY$40,391–$58,447 / yearThe minimum qualifications through the NY HELPS are: Aministrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Duties Description This position in the Bureau of Budget Management (BBM) reflects and supports the mission of the Office of Children & Family Services (OCFS) to protect the State's most vulnerable populations, improve the safety and well-being of children, youth and families within their communities.
Administrative Support Associate VII - Accounts Payable Albany Medical CenterAdministrative Support Associate VII - Accounts PayableAlbany, NY$40,495.10–$52,643.64 / yearWork Collaboratively and Effectively Work collaboratively and effectively as a member of the team responsible for coordinating the scheduling and payment of invoices, reimbursements, refunds, credits, and all related transactions. Ensure Accurate and Timely Processing Ensure transactions are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury.
Administrative Assistant EquiliemAdministrative AssistantAlbany, NY$30–$33 / hourThe Administrative Assistant supports the Consumer Assistance Unit by processing external appeal requests, maintaining organized case files, and communicating with consumers, providers, insurers, and internal stakeholders. This role requires strong administrative, communication, and organizational skills to manage high-volume, time-sensitive casework while following established procedures and protocols.
NewAdministrative Assistant Integrated Staffing CorporationAdministrative AssistantAlbany, NY$21–$27.51 / hourMaintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Process cash-lined checks for submission to the Bureau of Accounts Management. Our client in Albany, NY is looking for a Administrative Assistant who will serve as the main support staff person in the Executive Office for the bureau.
Park & Recreation Specialist 2 - Division of Environmental Stewardship and Planning New York State Thruway AuthorityPark & Recreation Specialist 2 - Division of Environmental Stewardship and PlanningAlbany, NYNotes on ApplyingIf you feel you meet the agency's operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region's administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website: https://parks.ny.gov/sites/default/files/FillableUpdatedParksEmployeeApplicationS1000Part1.pdf. Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service, and ensuring equal access to opportunities.
Administrative Assistant 1 (NY HELPS) New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS)Latham, NY$47,695–$58,447 / yearAdditional Comments • Assist in answering and screening telephone calls for main and Disclosure phone lines and direct to proper staff; take phone messages that include all pertinent information to enable staff to be prepared when returning the call. Duties Description • Assist in answering and screening telephone calls for main and Disclosure phone lines and direct to proper staff; take phone messages that include all pertinent information to enable staff to be prepared when returning the call.
NewAdministrative Assistant 1 (NY HELPS) - Vacancy New York State Civil ServiceAdministrative Assistant 1 (NY HELPS) - VacancyAlbany, NY$40,391–$58,447 / yearMinimum Qualifications MINIMUM QUALIFICATIONS: NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.Administrative Assistant Trainee 2:One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
NewAdministrative Assistant 1 (NY HELPS) - Vacancy ID#218716 New York State Thruway AuthorityAdministrative Assistant 1 (NY HELPS) - Vacancy ID#218716Albany, NY$40,391–$58,447 / yearUpon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. NON-COMPETITIVE MINIMUM QUALIFICATIONS: The minimum qualifications for Non-Competitive appointment are: Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
Administrative Assistant Control Point Associates, Inc.Administrative AssistantAlbany, NYFull timeAssist the Project Managers and Office Managers with project coordination that entails scheduling, setting up contracts/projects on the network and maintaining files. Our team is expanding, and we’re looking for an experienced Administrative Assistant to join us in Albany, NY (can sit in either our Albany, NY, or Southborough, MA offices).
NewExecutive Secretaries and Administrative Assistants Cogent InfotechExecutive Secretaries and Administrative AssistantsAlbany, NYThis position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Sr. Administrative Assistant - Hospice Inn, Albany NY - FT Days Trinity HealthSr. Administrative Assistant - Hospice Inn, Albany NY - FT DaysAlbany, NY$18.50–$24.92 / hourThe Community Hospice has a rewarding opportunity for a full time Senior administrative assistant to join our support team at our inpatient unit located on the 5th floor at St Peters Hospital. The candidate must have strong interpersonal skills, ability to work in a fast-changing environment, ability to work efficiently, easy to work with, and strong time management skills.
Admin Administrative Assistant STAFF TODAYAdmin Administrative AssistantAlbany, NYThis position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public. This Administrative Assistant position will be required to perform daily administrative and clerical functions such as preparing letters, labels, and information folders for program activities and training.