Administrative Assistant

• Answers and directs phone calls, accurately and timely relaying messages while maintaining confidentiality and discretion. Ensures phone coverage during business hours by forwarding calls to a mobile device when away from the office for lunch or off-site events
• Collect and distribute incoming mail, manage outgoing mail, and oversee postage machine operations
• Monitor and adhere to office budgets and expenses for the HQ facility
• Greet visitors, issue visitor badges, and coordinate security protocols (including bag checks) with the security officer
• Serve as the primary point of contact for clients, guests, and employees, ensuring a welcoming and professional office environment
• Coordinate and set up conference rooms for meetings, including Microsoft Teams calls, and business meals
• Maintain the HQ calendars
• Assists with all aspects of facility maintenance, including coordinating repairs and inspections, and renovations
• Order and maintain consumables (i.e. office supplies, janitorial, etc)
• Maintain company business cards and the company directory
• Keep updated OSHA requirements posted in all work spaces within all office suites
• Maintain a clean and professional office environment, including managing seasonal decorations
• Maintain all Zero Point form templates and ensure timely updates to policy and handbook templates
• Perform work related errands as requested (i.e. FedEx, UPS, Grocery Store etc.)
• Assist with collaborating, planning and organizing company functions on-site and off-site from the guidance and direction from our Human Resource Manager
• Provides support to Finance, HR, and Executives as needed
• Professional ambassador of the company

The salary range listed represents a good-faith estimate of the minimum and maximum target for this role. Actual starting pay is based on the candidate's relevant experience, proficiencies, and market data alignment.