NewRN Program Coordinator - CU Mobile Health Clinic Carle HealthRN Program Coordinator - CU Mobile Health ClinicChampaign, ILCertifications: Licensed Registered Professional Nurse (RN) - Illinois Department of Financial and Professional Regulation (IDFPR); Commercial Driver's License (CDL) within 4 months - Illinois Secretary of State (ILSOS); Basic Life Support (BLS) within 30 days - American Heart Association (AHA); Cert. This position will work with Leadership to grow and expand Mobile Health Services and help with oversight of daily operations, VFC/ICARE management, supply/equipment stocking, helping with large vehicle needs, oversee quality and educational needs of the staff.
HVAC Administrative Coordinator Progressive Mechanical ServicesHVAC Administrative CoordinatorElmhurst, IL$22.50–$25 / hourFull timeProgressive Mechanical Services is a locally owned HVAC/R company established in 2017, and we are looking for an Administrative Coordinator who enjoys supporting leadership, improving day-to-day processes, and helping a growing company run smoothly. In this onsite, internal role, you'll support our office operations by assisting the business owner and bookkeeper with daily administrative and clerical tasks.
NewAdministrative Coordinator Kiewit CorpAdministrative CoordinatorILOur team is multi-faceted, with best-in-class technical expertise focused on EPC and design-build delivery of industrial projects in markets such as Food & Beverage, Mineral Processing, Renewable Fuels, Pulp and Paper, Steel & Aluminum, Industrial Buildings, and Industrial Energy, Water and Utilities. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Executive Assistant & Administrative Coordinator Balani Custom ClothiersExecutive Assistant & Administrative CoordinatorChicago, IL$60,000–$75,000Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice. Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community.
Sr Administrative Coordinator to VP of Community Engagement and External Affairs VP Comm Engmt and DevelopmentSr Administrative Coordinator to VP of Community Engagement and External AffairsSugar Grove, IllinoisAssist in coordination of office procedures and responsible for office duties in cooperation with Vice President of Community Engagement and External Affairs which includes scheduling appointments, conferences and meetings. Maintain liaison with the offices and staff that report to vice president, and maintain linkages between other college offices and staff.
Administrative Coordinator HACEAdministrative CoordinatorChicago, IL$40,000–$55,000 / yearAssist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduates . The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff.
Senior Administrative Coordinator for the Office of the President Chief of Staff and StrategySenior Administrative Coordinator for the Office of the PresidentSugar Grove, IllinoisProvide general clerical and administrative support to OOTP staff, including support for onboarding new hires and backup assistance for the Executive Administrative Coordinator to the President/Clerk of the Board and the Executive Administrative Coordinator to the Executive Vice President and Chief of Staff. Provide hospitalities and welcome institutional and departmental guests to the OOTP by welcoming guests, answering and monitoring the OOTP general phone line, sending directions and parking passes, and arranging cards, flowers, or other materials as requested.
Administrative Coordinator Cherry Bekaert LLPAdministrative CoordinatorOrland Park, IL$18–$26 / hourIn addition, we offer a comprehensive, high-quality benefits program which includes annual bonus, medical, dental, and vision care; disability and life insurance; generous Paid Time Off; retirement plans; Paid Care Leave; and other programs that are dedicated to enhancing your personal and work life and providing you and your family with a measure of financial protection. Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work, Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients.
Engineering Coordinator (Administrative) CSL Behring LLCEngineering Coordinator (Administrative)Kankakee, IL$26–$27 / hourAdvanced written and verbal communication skills, with the ability to develop, structure, and deliver clear, accurate, and impactful internal communications that support leadership messaging, influence understanding, and align employees with departmental priorities and decisions. This role supports departmental leadership and broader team operations by enabling effective communication, coordinating workflows, supporting reporting processes, and ensuring alignment of day-to-day activities with business priorities.
Administrative Coordinator Cherry Bekaert AdvisoryAdministrative CoordinatorOrland Park, IllinoisIn addition, we offer a comprehensive, high-quality benefits program which includes annual bonus, medical, dental, and vision care; disability and life insurance; generous Paid Time Off; retirement plans; Paid Care Leave; and other programs that are dedicated to enhancing your personal and work life and providing you and your family with a measure of financial protection. Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work , Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients.
Administrative Coordinator Rosalind Franklin University of Medicine and ScienceAdministrative CoordinatorNorth Chicago, ILRosalind Franklin University Health Clinics (RFUHC), a subsidiary of Rosalind Franklin University of Medicine and Science, is dedicated to advancing health through compassionate, patient-centered care, innovative clinical practice, and academic excellence. Located in North Chicago, RFUHC offers a comprehensive range of specialized healthcare services, including podiatric medicine, reproductive medicine, behavioral health, physical therapy, laboratory services, and community-based care.
Administrative Coordinator Newcastle InvestorsAdministrative CoordinatorChicago, IllinoisE-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States. With more than 35 buildings, 5,200 apartment homes, and approximately $1.2 billion in assets, we combine entrepreneurial thinking with institutional backing to deliver long-term value for our residents, capital partners, and neighborhoods.
Administrative Coordinator- Admitting Shirley Ryan AbilityLabAdministrative Coordinator- AdmittingChicago, IllinoisThe Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute. Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.
Administrative Coordinator/Program Coordinator Paul Davis RestorationAdministrative Coordinator/Program CoordinatorMokena, IllinoisWhether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities.
Administrative Coordinator Careers In NonprofitsAdministrative CoordinatorChicago, IllinoisThe Administrative Coordinator will be responsible for capturing thorough and accurate notes in meetings and drafting minutes for the Illinois Juvenile Justice Commission (IJJC) and the Juvenile Redeploy Illinois Oversight Board to ensure compliance with the Open Meetings Act is maintained. For the Illinois Juvenile Justice Commission & Juvenile Redeploy Board-Using the notes from the meeting, draft formal meeting minutes that meet the stylistic requirements and comply with the Open Meetings Act.
Senior Administrative Coordinator for the Office of the President Waubonsee Community CollegeSenior Administrative Coordinator for the Office of the PresidentILProvide general clerical and administrative support to OOTP staff, including support for onboarding new hires and backup assistance for the Executive Administrative Coordinator to the President/Clerk of the Board and the Executive Administrative Coordinator to the Executive Vice President and Chief of Staff. Provide hospitalities and welcome institutional and departmental guests to the OOTP by welcoming guests, answering and monitoring the OOTP general phone line, sending directions and parking passes, and arranging cards, flowers, or other materials as requested.
Engineering Coordinator (Administrative) CSL PlasmaEngineering Coordinator (Administrative)Kankakee, IllinoisAdvanced written and verbal communication skills, with the ability to develop, structure, and deliver clear, accurate, and impactful internal communications that support leadership messaging, influence understanding, and align employees with departmental priorities and decisions. This role supports departmental leadership and broader team operations by enabling effective communication, coordinating workflows, supporting reporting processes, and ensuring alignment of day-to-day activities with business priorities.
NewAdministrative Coordinator Lee Hecht HarrisonAdministrative CoordinatorMundelein, IL$40,000–$45,000 / yearLHH is seeking a highly organized and detail-oriented Administrative Coordinator for our clients' team to support both accounting and office administration functions. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Administrative Coordinator (Evening Shift) KBR IncAdministrative Coordinator (Evening Shift)North Chicago, IL$21–$30 / hourPerform data entry/verification in designated student accountability databases (e.g., PowerApp Learning Site database) and housing systems (e.g., EMH), as required. KBR's Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of War, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support.
Sr Administrative Coordinator to VP of Community Engagement and External Affairs Waubonsee Community CollegeSr Administrative Coordinator to VP of Community Engagement and External AffairsILAssist in coordination of office procedures and responsible for office duties in cooperation with Vice President of Community Engagement and External Affairs which includes scheduling appointments, conferences and meetings. Maintain liaison with the offices and staff that report to vice president, and maintain linkages between other college offices and staff.
NewAdministrative Coordinator (Part-time) Bartlett Tree ExpertsAdministrative Coordinator (Part-time)Chicago, Illinois$22–$25 / hourWith services including pruning, insect and disease management, soil care and fertilization, and comprehensive tree inventory and management plans care, we strive to keep trees healthy and beautiful. Location: Name : Chicago Location: State/Province : IL Category : Administrative/Customer Service Latest Post Date: englishcareers : 7/22/2026 Type : Regular Part-Time
Administrative Assistant & Chapel Coordinator Olivet Nazarene UniversityAdministrative Assistant & Chapel CoordinatorBourbonnais, ILCoordinate with student worker design projects for student ministries, D-groups and social media promoting OSD and Shalom Project events. Access to an active campus life with a top-notch fitness center, enriching musical performances, competitive athletic competitions, and introduction to the sciences at our Stickler Planetarium.
Administrative Coordinator Nutrien LtdAdministrative CoordinatorIL$15–$26 / hourThrough the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. While we provide this range as general guidance, several factors are taken into consideration when making compensation decisions including, but not limited to, candidate skill set, experience and training, licensure and certifications, work location, and other business and organizational needs.
Administrative Coordinator HR SourceAdministrative CoordinatorDowners Grove, IL$50,000–$55,000 / yearFull timeYou'llprovide administrative support across several areas of the organization, helping with member and customer communication, event and training coordination, database updates, billing support, and general office operations. The association provides comprehensive resources, support, and services to help organizations make confident human resources decisions and apply effective workforce practices.
NewPatient Administrative Coordinator Team Rehabilitation Services, LLCPatient Administrative CoordinatorRockford, Illinois$17–$21 / hourFull timeEnsure 360 communication with patients, physicians, other staff members and anyone else involved in the patient’s care - including any necessary follow-ups. Support the clinic performance by preparing management information, imputing data from in-house research and assuming basic maintenance of clinic supplies and equipment.
Full Time Administrative Coordinator TJMaxx of ILFull Time Administrative CoordinatorMacomb, IllinoisCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
Administrative Operations Coordinator - Wealth Management Staffmark Group LlcAdministrative Operations Coordinator - Wealth ManagementDeerfield, ILAs an Administrative Operations Coordinator - Wealth Management you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. Success as an Administrative Operations Coordinator - Wealth Management requires the ability to balance multiple priorities, maintain professional communication, organize records, prepare documents, and help coworkers stay on schedule.
Itinerary Administrative Coordinator JourneyswithjanineItinerary Administrative CoordinatorPeoria, IllinoisIn this remote role, you will help organize travel details, communicate with clients, coordinate reservations, and support the planning process from beginning to end. Training, support resources, and industry tools are available to help you build confidence and develop your skills.
NewAdministrative Support Coordinator HTTravelsAdministrative Support CoordinatorEast Dubuque, ILRemoteAs an Administrative Support Coordinator , you'll help keep the vacation planning process organized by coordinating client information, maintaining accurate records, researching travel options, and ensuring important details are handled efficiently throughout the planning process. This role is ideal for individuals with backgrounds in administration, office support, scheduling, customer service, retail, healthcare, education, banking, logistics, or any position where organization and attention to detail are valued.
Administrative Support Coordinator Fusion AcademyAdministrative Support CoordinatorEvanston, IllinoisFull timeQualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others’ well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. This position provides a celebrity experience for all students, families, staff, and visitors through exceptional customer service, campus operations, compliance management, communication, and campus safety.
NewAdministrative Operations Coordinator Remote Create Your Life SolutionsAdministrative Operations Coordinator RemoteChicago, ILRemote$110,000–$150,000 / yearWe partner with a global organization in the Personal Growth and Leadership Development industry and are looking for experienced professionals who are interested in building an independent business while working remotely with proven systems and ongoing support. Our mission is to help individuals develop greater confidence, leadership, and professional skills while providing a proven framework for building an independent business.
NewRegional Administrative Support Specialist (Service Coordinator) Amerit Fleet Solutions IncRegional Administrative Support Specialist (Service Coordinator)Grayslake, IL$28–$33 / hourThe Regional Support Specialist is responsible for data entry and administrative compliance, scheduling repairs of vehicles and shop equipment, customer service, client contact, parts inventory management, safety and environmental compliance, occasional transporting of vehicles, and some garage and office cleaning. Amerit Fleet Solutions, one of the leading fleet maintenance companies in the U.S., is hiring a skilled Regional Administrative Support Specialist (Service Coordinator) to join our team in Mchenry, IL.
NewAdministrative Coordinator American Hospital AssociationAdministrative CoordinatorChicago, ILIn collaboration with AHA Meetings and Travel Services (MTS), plans and organizes quarterly Advisory Board meetings, including but not limited to collaboration on meeting logistical needs, tracking participant travel, coordinating F & B, communications, minutes, action items, scheduling meetings, and briefings preparation. Provides primary administrative and customer service support for various education platforms including subscriptions and renewals, online, virtual, hybrid, and in person education activities.
NewAdministrative Assistant (Contract) INSPYR SolutionsAdministrative Assistant (Contract)Chicago, IL$24–$26 / hourIND-TELECOM Information collected and processed through your application with INSPYR Solutions (including any job applications you choose to submit) is subject to INSPYR Solutions’ Privacy Policy and INSPYR Solutions’ AI and Automated Employment Decision Tool Policy: https://www.inspyrsolutions.com/policies/ . By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities.
Administrative Assistant-Kroc Department The Salvation Army USAAdministrative Assistant-Kroc DepartmentHoffman Estates, IL$28.42–$33.44 / hourAs the Executive Administrative Coordinator, you'll support key leaders, manage important projects, and help drive initiatives that impact Kroc Centers across the territory. Work independently and consistently manage the flow of work at THQ while the officer and employee staff regularly travels in the territory.
FDDP Administrative Assistant Friend Family Health CenterFDDP Administrative AssistantChicago, IllinoisUnder the direction of the AVP and Program Coordinator, this position performs a variety of office support and secretarial duties, including preparing reports, coordinating meetings, maintaining program and client records, processing documentation, answering telephone calls, and supporting the daily administrative operations of the department. In this role, you'll play an essential part in ensuring the efficient day-to-day operations of the program by providing administrative support, coordinating documentation, preparing reports, and assisting staff and clients.
Product Administrative Assistant Warrior Insurance NetworkProduct Administrative AssistantBedford Park, IL$19–$24 / hourFull timeThe individual in this position will be responsible for supporting the department in general administrative projects, assisting the operations of rate, rule, and form filings, communicating product changes to all areas of the organization, maintaining organization of pertinent files and preparing reports. Maintain Various Department Libraries and Logs: Competitor Filing Library; ensure catalogue of SNL filings are complete and current.
Administrative Assistant (Cabinet) Bloomington Public SchoolsAdministrative Assistant (Cabinet)Bloomington, ILMaintain general office organization, clerical and budget management and reporting, purchase orders, and printed communication and correspondence; schedule meetings; maintain files; order equipment and supplies; maintain copier/printers; Assist with maintaining lists and helping with mailings (electronic and USPS). Manage Volunteer Connection applications, background checks & budget; monitor and maintain volunteer programming tasks; assist school staff and volunteers with applications, background checks, updates; support Volunteer Experiences Coordinator; support program grants including reporting and accountability.
Student Administrative Assistant (16 and older) Chicago Public SchoolsStudent Administrative Assistant (16 and older)Champaign, ILThe Smyth OST Student Administrative Assistant will complete duties such as the following: Collaborate with OST Leads to implement meaning programming for students PK-8. The following knowledge, skills, and abilities are preferred: Ability to apply critical thinking skills when faced with challenges in order to problem solve and arrive at.
Product Administrative Assistant First Chicago Insurance Company (FCIC)Product Administrative AssistantBedford Park, IL$19–$24 / hourFull timeThe individual in this position will be responsible for supporting the department in general administrative projects, assisting the operations of rate, rule, and form filings, communicating product changes to all areas of the organization, maintaining organization of pertinent files and preparing reports. Maintain Various Department Libraries and Logs: Competitor Filing Library; ensure catalogue of SNL filings are complete and current.
Administrative Assistant The Salvation Army USAAdministrative AssistantRockford, IL$15.75–$18.90 / hourExhibit professional behavior, maintaining a high level of confidentiality in all areas, and always promote a positive and professional working relationship with the public, business community, and The Salvation Army Officers and staff. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors.
Administrative Assistant The Hershey CoAdministrative AssistantILSupported by strategic grantmaking, product donations, cross brand collaboration, and strong employee volunteerism, Hershey offers a place to work where making a difference-locally and globally-is part of how we do business every day. This includes greeting visitors, sharing compliance information and tour guidelines, scheduling conference rooms, preparing PPE/lab coats for tours and preparing product gift bags.
School Administrative Assistant and Records - St Benedict Preparatory School - Chicago - Vic. II ST BENEDICT-IRVING PARK ROAD SCHSchool Administrative Assistant and Records - St Benedict Preparatory School - Chicago - Vic. IICHICAGO, IL$20–$23 / hourPart timeBenedict Preparatory School seeks a faith-filled, organized, and detail-oriented Administrative Assistant & Records Coordinator to serve as a welcoming presence in our school office and support the daily operations of our Catholic school community. This position is responsible for providing administrative support to school leadership, managing student records and data systems, assisting with school communications, and ensuring efficient office procedures.
Adult Education Administrative Assistant Asst Provost Workforce DevelopmentAdult Education Administrative AssistantAurora, IllinoisThe Adult Education Data and Compliance Manager delegates authority to the Adult Education Administrative Assistant to carry out the following responsibilities: Answer phone, email, virtual chat, and in-person inquiries to provide general information to students, staff, faculty, and the general public. Coordinate the scheduling of departmental computer labs and Chromebook carts, ensuring Chromebook carts are fully charged and moved to the appropriate classrooms for in-class use.
Administrative Assistant CareerscapeAdministrative AssistantChicago, IL$45,000–$60,000 / yearFull timeThis is a launchpad seat for someone early in their career who wants real exposure to operations, executive support, and office work. We are intentionally open to recent grads, internship grads, and folks from hospitality or retail who want to move into office work.
Medical Administrative Assistant Rising Medical SolutionsMedical Administrative AssistantChicago, ILThe Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.
Administrative Assistant (1st shift: 7am-3:30pm) Veolia Environnement SAAdministrative Assistant (1st shift: 7am-3:30pm)Addison, IL$23–$29 / hourProcurement: Primary responsibility for the following site-level procurement tasks: Set up new vendors, create requisitions, perform goods receipts, reconcile invoices, and close purchase orders. Within this framework, Veolia''s Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world's most complex challenges related to water scarcity, quality, productivity, and energy.
NewProduct Administrative Assistant First Chicago Insurance CompanyProduct Administrative AssistantChicago, IL$19–$24 / hourDUTIES & RESPONSIBILITIES:Help support Product Operations Coordinator with revision work:Review and log marketing feedback for comments applicable to our productsPull historical information on competitor filings and/or manualsPrepare routine rate, rule and form filing submissions to state insurance departments, as neededMonitor SERFF daily and update analysts on communication from DOI/save approved filings to revision foldersUpdate and maintain objection filing logDistribute internal/external memorandumsUpdate manual libraries and various department logs with revision materialsSend approved manuals and filing to Lexis NexisMonitor SharePoint clean-upPrepare reports by collecting, analyzing, and summarizing information from a variety of data sources and distribute in timely mannerAssistant in coordinating monthly Chat & Chew presenters and topicsMaintain Various Department Libraries and Logs:Competitor Filing Library; ensure catalogue of SNL filings are complete and currentForm Library by ensuring forms are currentDepartment Ticket log, SERFF Filing Fee logSupport Department Administrative initiatives including but not limited to:Paylocity changes/requestsNew Hire workspace organization and preparation for remote visitsDistribution of Absorb trainingsProvide support for various ad hoc requests as neededReports to Product Operations CoordinatorQUALIFICATIONS:Associate or bachelor's degree a plusStrong attention to detailAbility to work and multi-task in a fast-paced environment with changing prioritiesGood organizational, project management, and time management skillsExperience working in a collaborative, team-based environmentGoal orientedGood interpersonal skillsProficient with Microsoft Office productsFirst Chicago Insurance Company provides a competitive benefits package to all full- time employees. The individual in this position will be responsible for supporting the department in general administrative projects, assisting the operations of rate, rule, and form filings, communicating product changes to all areas of the organization, maintaining organization of pertinent files and preparing reports.
Administrative Assistant Flourish ResearchAdministrative AssistantChicago, IL$20–$23ESSENTIAL JOB FUNCTIONS: A. Communicate in an effective, appropriate and courteous manner during all interactions with sponsors, physicians, physicians' office personnel, patients, CTT employees, CTT contract personnel, as well as any other person(s) when carrying out tasks/responsibilities. E. Maintain written records of all incoming phone calls from subjects, sponsors/contract research organizations (CROs) and other study-related communications, as needed to ensure clear and efficient communication to target recipients.
School Administrative Assistant and Records - St Benedict Preparatory School - Chicago - Vic. II Archdiocese of ChicagoSchool Administrative Assistant and Records - St Benedict Preparatory School - Chicago - Vic. IIChicago, IL$20–$23 / hourBenedict Preparatory School seeks a faith-filled, organized, and detail-oriented Administrative Assistant & Records Coordinator to serve as a welcoming presence in our school office and support the daily operations of our Catholic school community. This position is responsible for providing administrative support to school leadership, managing student records and data systems, assisting with school communications, and ensuring efficient office procedures.