Administrative Assistant Jobs in Illinois
CFS
$65000 - $75000
Itasca, IL
You will be responsible for managing confidential documentation, coordinating legal workflows, and supporting high‑level decision-making in a fast‑paced environment. As a Legal Executive Assistant, you will partner closely with attorneys and senior executives, ensuring the smooth operation of daily legal and executive functions.
Beacon Hill
$26 - $27
Waukegan, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$70000 - $80000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Medline Industries - Transportation & Operations
Northfield, IL
Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment.
Medline Industries - Transportation & Operations
Northfield, IL
Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
Viva USA Inc.
Chicago, IL
Provides first line supervision of other temporary administrative and clerical personnel in connection with the development and execution of assigned administrative duties and programs; performs administrative and office management support functions for the client managers and other related duties as assigned. Contact Details : Account co-ordinator: Nivas Palanisamy, Phone No: (847) 786-5908, Email: staffing10@viva-it.com.
BMO Financial
$41714 - $69000
Chicago, IL
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Application Deadline: Address: 320 S Canal StreetJob Family Group: Business ManagementPerforms a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.
German Motors, LLC
$21.75 - $23.55
Chicago, IL
German Motors, LLC is a premier European automotive service center dedicated to precision, performance, and exceptional customer care. Support daily office operations, including filing, data entry, and correspondence.
University of Illinois College of Medicine
PEORIA, IL
Formally established as a pediatric hospital within the walls of OSF HealthCare Saint Francis Medical Center in 1990, OSF Children’s Hospital of Illinois has more than 7,000 inpatient admissions, 75,000 outpatient specialty visits, 2,400 newborn deliveries, and 18,000 emergency department visits each year. The Department of Pediatrics at the University of Illinois, College of Medicine at Peoria (UICOMP), is seeking Assistant/ Associate/Professor for multiple positions to assist the department teach and train medical students, residents and fellows in Pediatrics and Pediatric Nephrology.
Beacon Hill
$160000 - $170000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill
$60000 - $80000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Working closely alongside an experienced Executive Assistant, this individual will help launch and shape the culture, systems, and day‑to‑day operations of a growing office, while maintaining seamless connectivity with the firm's Chicago headquarters.
Chestnut Health Systems
Bloomington, IL
Chestnut delivers fully integrated care by combining behavioral health services with community-based primary care and is also recognized nationally for its research and training programs. The Dental Assistant Intern will gain practical experience in a clinical setting by assisting staff with patient care, office duties, and basic dental procedures.
Beacon Hill
$100000 - $130000
Evanston, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This is a highly visible, hybrid role for an experienced EA who thrives in a dynamic environment, enjoys building structure, and is comfortable balancing executive support with hands‑on office and operational responsibilities.
Roseland Community Hospital
$50000 - $55000
Chicago, IL
This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.
Jobot
$80000 - $100000
Oak Brook, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.
Bethesda Health
$22.69 - $36.54
Belleville, IL
Communicates discharge needs to other team members as needed to ensure a smooth transition from skilled services to home/nursing home. Provides this education in a manner that allows the caretaker to effectively learn skills needed to care for the patient after discharge.
Bethesda Health
$24.74 - $40.07
Belleville, IL
Communicates discharge needs to other team members as needed to ensure a smooth transition from skilled services to home/nursing home. Provides this education in a manner that allows the caretaker to effectively learn skills needed to care for the patient after discharge.
Carle Health
Rantoul, IL
The Certified Medical Assistant / Registered Medical Assistant performs routine administrative and patient care support duties in a medical practice to assist medical and nursing staff in the examination and treatment of patients and ensures that the office runs smoothly. As a CMA/RMA, you’ll play a vital role in supporting both patients and providers - combining hands-on patient care with essential administrative support to keep our practice running smoothly.
Jobot
$50000 - $72000
Chicago, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. involving workers’ compensation, personal injury, wrongful death lawsuits, slip and fall, and motor vehicle accident cases.
Bethesda Health
$63943 - $106407
Belleville, IL
Oversees resident care activities that increase risk of infection (i.e., use and care of urinary catheters, wound care, incontinence care, skin care, point-of-care blood testing, and medication injections). Develops and implements an ongoing infection prevention and control program to prevent, recognize, and control the onset and spread of infections in order to provide a safe, sanitary, and comfortable environment.
Jobot
$75000 - $95000
Chicago, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A well-established Chicago law firm seeks an experienced Commercial Litigation Legal Assistant to provide high-level administrative support to their litigation team.
Jobot
$60000 - $85000
Chicago, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Qualifications: To be considered for the Senior Legal Assistant position, you must possess the following qualifications: 1. 5-8 years of experience as a legal assistant in a litigation and medical malpractice firm.
TeamHealth
Belleville, IL
Our physician leaders gain access to leadership development programs, mentorship opportunities, educational resources, administrative and legal support services, and a powerful national network of thousands of professionals who share and shape best practices. Our collaborative and transparent approach includes a collective team of administrative and clinical leaders and clinicians who work tirelessly to help facilities meet anesthesia and overall strategic growth goals.
BMO Financial
$132600 - $247000
Chicago, IL
The successful candidate will join a collaborative, high‑performing team of legal professionals and will be responsible for advising on a broad range of legal, regulatory, and corporate secretarial matters, with a primary focus on subsidiary governance, board operations, and transactional support. Application Deadline: 04/16/2026Address: 320 S Canal StreetJob Family Group: LegalBMO Financial Group (“BMO”) is seeking a Senior Counsel and Assistant Corporate Secretary to support Enterprise Board Governance for its U.S. subsidiaries.
Beacon Hill
$45000 - $55000
Lake Forest, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
U of C NORC
Chicago, IL
With world-class benefits, a business casual environment, and an emphasis on continuous learning, NORC is a place where people join for the stellar research and analysis work for which we’re known, and stay for the relationships they form with their colleagues who take pride in the impact their work is making on a global scale. The Bridge collaborates with multi-disciplinary research from the University of Chicago and other research institutions by collecting, analyzing, and disseminating data; providing methodological and statistical expertise; and facilitating pre- and post-award management.
Jobot
$150000 - $200000
Chicago, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are seeking attorneys with 3+ years of litigation experience, particularly in medical malpractice, nursing home/long-term care litigation, premises liability, or transportation defense.
Beacon Hill
$110000 - $120000
Chicago, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.
Jobot
$50000 - $60000
Oak Lawn, IL
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Qualifications: Minimum of 2 years' experience in a similar role, such as Client Coordinator, Legal Assistant, Administrative Assistant, Office Assistant, Receptionist, Legal Secretary, or Front Desk Coordinator.
Beacon Hill
$18 - $20
Aurora, IL
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Chicago Transit Authority
Chicago, IL
Among other requirements listed in this statute, CTA employees in C-list designated positions are required to follow State notification procedures to the Office of the Executive Inspector General prior to acceptance of any applicable non-State employment or may be fined significant penalties. • Meets and interfaces with the public and the media as well as various levels of management from other transit jurisdictions and representatives from various governmental agencies and develops and fosters relationships which will be beneficial to the Authority.
AccentCare, Inc.
Chicago, Illinois
We’re proud to be named one of America’s Greatest Workplaces 2025 by Newsweek — a reflection of our shared commitment to excellence, integrity and compassion as we shape the future of aging in place. Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat.
JPMorgan Chase
$33.34 - $44.23
Chicago, IL
Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
JPMorgan Chase
$33.34 - $44.23
Chicago, IL
Support physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
JPMorgan Chase
$28.32 - $38.46
Elgin, IL
As a Senior Administrative Assistant in Consumer and Community Banking-Card Services, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products.
Molson Coors Beverage Company
$56600 - $74300
Chicago, IL
Job Posting Total Rewards Offerings : $56,600.00-$74,300.00 (posting salary range) + 5% target short term incentive + $23,000 on average spent on benefits per employee, including but not limited to health, dental, vision, retirement with above market employer match, wellness incentives and EAP + paid time off (including holidays, vacation days and sick days). + Wecare about our communities, andplay our part to make a difference – from charitable donations to hitting the streets together to build parks,giving back to the community is part of our culture and who we are.
Community Trust Credit Union
$25.65 - $32.07
Gurnee, IL
Community Trust Credit Union (CTCU) is seeking a highly organized, trusted professional to support our CEO, Board of Directors, and Executive Team as an Executive Administrative Assistant. In order to participate in the employer contributions under Safe Harbor, you must be 21 years of age, have 12 months of service, and work at least 1,000 hours during that 12 months.
Chicago ENT
Chicago, IL
You will work closely with management, department team leads, and ENT Partners Consultants to provide support in various administrative and managerial tasks. o Identify patient experience trends and provide actionable feedback to management and marketing to improve acquisition, retention, and engagement.
ECG Management Consultants
$31.25 - $38.46
Chicago, Illinois
Overview: With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Working exclusively in this space, our people consistently demonstrate their ability to solve challenges for providers and achieve better outcomes for patients. We provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children’s hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.
OFI
$74000 - $95000
Chicago, IL
Success in this role requires the ability to influence and collaborate effectively across cross‑functional teams, spanning multiple levels of leadership - from individual contributors to business leads and vice presidents - across global regions. The ability to communicate with senior levels and interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Absolute Rent A Car
$25 - $30
Elgin, IL
By answering calls, scheduling appointments, and maintaining accurate records, you will be the first point of contact for customers, a key liaison for vendors, and a trusted support for our internal teams, all while ensuring every detail is accounted for to keep our entire operation running smoothly. You will meticulously manage every vehicle that comes through our dealership, handling everything from tracking repairs, reconditioning costs, and vendor charges to creating estimates and ordering parts.
Rush University Medical Center
$25.2 - $39.69
Chicago, IL
Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.
Preferred Risk Insurance
$15 - $25
Bedford Park, IL
The Marketing Administrative Assistant will provide high-level administrative support to the Marketing Team via a variety of administrative tasks in the utmost professional and discrete manner. Quality check new business applications to confirm writing producer has been properly appointed to NIPR.
Stivers
$20 - $22
Bolingbrook, IL
Youll work closely with the office team to provide reliable administrative support and create a positive experience for customers and staff alike. As the Administrative Assistant, youll support daily office functions, deliver exceptional customer service, and help ensure smooth operations.
Jones Lang LaSalle Incorporated
Chicago Ridge, IL
Work directly with specialty retailers including inputting terms into Retail Manager or other digital platform to, following-through with deal approval, execution of license agreements/amendments, collection of applicable deposits, insurance, setup work orders and coordinate retailer move-in and move-out. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Peralte-Clark,LLC
Arlington Heights, IL
Your responsibilities will include: Processing consultant invoices, including ensuring appropriate documentation, coordinating with consultants submitting invoices, and creating complex spreadsheets and databases to manage invoices in accordance with our client's requirements. Facilitate communication between internal departments and external stakeholders, including clients, regulatory agencies, and project partners, to ensure seamless project coordination and collaboration.
Blue Star Partners LLC
$22 - $24
Lake Forest, IL
Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded . Additionally, the role requires maintaining accurate electronic files, notes, and data in trackers, and performing ongoing CRM and log maintenance to ensure accurate reporting.
ProSight Financial Association
Chicago, IL
The Administrative Assistant supports the Executive staff of ProSight including the Managing Director of Membership Services and the Managing Director of Advanced Risk by handling a variety of responsibilities including administrative duties, council and committee project management and cross-functional coordination for key events and strategic projects. Provide support for internal department meetings, in-person department events, and strategic projects, including but not limited to: Planning and coordinating logistics for quarterly team meetings (scheduling, materials, follow-ups) .
The Walsh Group
Chicago, IL
Provide meeting planning support for annual company meeting (up to 300 employees) including invite lists, correspondence, venue selection, and logistics. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing.
Joe Jr Landscapes
$15 - $20
Chicago, IL
General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services. Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service?