75+ Administrative Coordinator Jobs in Gainesville, FL

Gainesville, FL

$19–$20 / hour

Responsibilities include dispatching calls via radio protocol to patrollers in the field, and office support related to citations, boots, impounds, and similar functions.

Classification

• Distribute handwritten citation booklets for parking patrollers, UFPD and UF Health; manually enter handwritten citations returned after issuance and maintain these citations for records in accordance with UF guidelines.

3 days ago

Gainesville, FL

Office Management: Maintains the office, including supplies and equipment; manages the conference room; place work orders and coordinates with Facilities Services and TSS. Job Description:The Administrative Specialist I position in the Office of the Provost and Executive Vice President for Academic Affairs will provide preeminent customer service and administrative support to the office.

12 days ago

Gainesville, FL

$55,000–$60,000 / year

Provides administrative support to the Division Chief(s) and division faculty on special projects including programmatic expansion, building relationships with multidisciplinary departments/divisions, developing handouts, and working with marketing and the Chair's office to advertise new services. Organizes the scheduling and participation of division faculty, fellows and staff in departmental meetings, UF Health committee meetings, academic programs such as Grand Rounds and Fellow Conferences, interdisciplinary and interdepartmental courses, and community lectures.

16 days ago

Gainesville, FL

Through this experience, fellows gain exposure to the strategic, operational, and financial priorities of one of the nation’s largest academic health centers, while benefiting from individualized mentorship and leadership development to prepare them to drive meaningful transformation across complex healthcare organizations. Being centrally located makes Gainesville easily situated for a day trip to beautiful beaches along the Atlantic Ocean and Gulf of Mexico, to theme parks including Disney World, and other cities including Orlando, Jacksonville, St. Augustine, and Tampa.

26 days ago

Gainesville, Florida

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Our Permitting & Warranty Coordinator obtains home building permit applications to begin construction on our customers’ dream homes while providing support for the construction of new homes and ensure high-quality service by carrying out the following duties:

. We have built more than 50,000 homes across the Southeast since 1991 with over 400 team members, and 28 individual offices, all with one goal - “VALUE, Simplified”.

18 days ago

Gainesville, FL

$45,000–$55,000

Check out our website www.o2bkids.com/careers.. You don’t need to be a programmer—but you should be excited about using tools like ChatGPT and other automation platforms to eliminate repetitive work, improve efficiency, and help our teams operate smarter.

27 days ago

Gainesville, Florida

Responsibilities include but are not limited to: recruitment of APPs, retention of APPs, orientation of APPs, education, training, onboarding, coordinating schedule and ensuring appropriate staffing, process improvement, quality improvement, engagement in FACT accreditation and re-accreditation, expert in FACT requirements, coordination of Advanced Practice for FACT, facilitation of professional development opportunities for advanced practice, providing annual evaluation of staff, cost center management, facilitation of advanced practice budget, completion of bi-weekly payroll.

Key responsibilities of the Advanced Practice Coordinator - Oncology and Cellular Therapies include (but are not limited to):

60% clinical, 40% administrative responsibilities.

11 days ago

Gainesville, FL

This position is critical to ensure that all program members receive world-class customer service and requires a high degree of confidentiality, problem solving skills, and adherence to timeframes. Fleet Coordinator: This position will serve as the official Fleet Management Coordinator, which is designated to coordinate the process of managing, assigning and tracking of all fleet vehicles.

18 days ago

Gainesville, FL

Known for its natural attractions (wetlands, forests, springs, wildlife) and cultural offerings (music, theater, visual arts, and historic districts), the area also is gaining a reputation as a thriving hub for high-tech start-ups, as well as invention and. Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually.

30+ days ago

Gainesville, FL

The clinical associate/assistant professor and Couples & Relationship Coordinator's primary responsibility is to provide direct clinical services (e.g., group, individual and couples counseling) to University of Florida students; as well as coordinate the couples counseling program at the CWC, including clinical services and training program elements. Degrees earned from an education institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/.

17 days ago

Gainesville, FL

$44,000–$50,000 / year

Preferred:Master’s Degree; two years of experience in personnel management and fitness programming; understanding of fitness operations in a campus recreation setting; effective communication skills; ability to work with minimal supervision, to think laterally, to undertake initiatives, to work well under pressure in a fast-paced environment and to supervise people. Job Description:Student Development, Supervision, & Risk Management: Recruit, hire, schedule, train, supervise, mentor, and evaluate fitness program assistants, personal training instructors, massage therapists, and other student/OPS employees.

5 days ago

Gainesville, FL

$47,000–$52,000 / year

Classification Minimum Requirements:Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience. Required Qualifications:Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience.

10 days ago

Gainesville, FL

$19–$22 / hour

As a matrix cancer center, we span all of the University of Florida''''s 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.

In your new role you will be responsible for the following:

Supporting protocol activation activities by tracking required intake documents, organizing study files, maintaining study records, and facilitating communication among internal and external stakeholders.

12 days ago

GAINESVILLE, FL

$21–$23 / hour

p>Partner daily with warehouse personnel route drivers and field operations to resolve issues related to cash handling billing inventory and equipment performance. We combine food service and experience backed by industry-leading technology to help companies create a better workplace and connect their employees.

30+ days ago

Gainesville, FL

$44,000–$50,000 / year

Preferred:Master’s Degree; two years of experience in outdoor recreation; understanding of outdoor recreation operations in a campus recreation setting; effective communication skills; ability to work with minimal supervision, to think laterally, to undertake initiatives, to work well under pressure in a fast-paced environment and to supervise people; instructor trainings, and lift a minimum of 45 pounds. We are seeking an enthusiastic and motivated Coordinator of Recreational Sports for Outdoor Recreation to join our dynamic team and help bring engaging, educational outdoor experiences to life for students, faculty, and staff.

5 days ago

Gainesville, Florida

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SERVPRO of Gainesville West/Alachua County West Administrative Assistant

Do you love helping people through difficult situations?

Then, don’t miss your chance to join our Franchise as a new Administrative Assistant. We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service.

18 days ago

Gainesville, FL

p>At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

19 days ago

Gainesville, FL

$19–$21 / hour

p>Research Administrative Support - Work with Associate Chair(s) and Nuclear Program Director to manage their research space and time including coordinating meetings with students, ordering supplies, obtaining vendor quotes, tracking P-card transaction related to research and more.

Miscellaneous Tasks - Miscellaneous tasks will be assigned to assist the Administrative Assistant III, Chair, Associate Chair(s), Nuclear Program Director, faculty and staff in meeting the needs of their position and or the Department.

4 days ago

Gainesville, FL

$16–$18 / hour

As TMC''s Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while assisting in the efficient daily operation of the therapy department under the supervision of the Therapy Care Navigator. Make copies, scan, distribute, file all documentation in both charts and JBS (through Scan Snap) within the designated time frame to ensure all records are maintained accurately and are current and up-to-date.

30+ days ago

Starke, Florida

div>Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team.

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred.

30+ days ago

Gainesville, FL

Part time

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MS Word, Excel, Access, PowerPoint). Gainesville is home to the University of Florida, which is one of the largest universities in the United States as well as Santa Fe College, recently ranked #1 community college in the US.

10 days ago

Gainesville, FL

$65,000–$80,000 / year

Job Description: The GME Institutional Coordinator provides institutional-level administrative governance and compliance coordination for all non-ACGME (non-accredited) graduate medical education and advanced clinical training programs sponsored or affiliated with the University of Florida College of Medicine. This position serves as the central administrative lead for more than 60 non-accredited programs, including clinical fellowships, research fellowships, observerships, and other advanced training initiatives.

30+ days ago

OCALA, FL

Employees should seek to gain public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

11 days ago

Alachua, Florida

p style="margin:0px">If you are aiming to grow your career within construction & engineering, then our Project Coordinator opportunity will provide you with a fulfilling position responsible for daily project coordination, which includes coordination/scheduling of projects, maintaining, and modifying project schedules.

Act as a team player, fulfilling your own responsibilities and supporting others, including occasionally performing additional responsibilities as needed to help the team meet deadlines and complete tasks.

30+ days ago

$15–$17.70 / hour

The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team (in terms of numbers of clients and pets), ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families. Ability to multi-task- Manages multiple tasks at one time; quickly and accurately shifts attention among multiple tasks under distracting conditions without loss of accuracy or appearance of frustration.

30+ days ago

Gainesville, FL

You'll be the go-to person for incoming calls, scheduling support, and new hire orientation, helping ensure our nurses and office team members are equipped to provide outstanding care from day one.

The Orientation and Client Care Coordinator is a dual-role supporting both client care and employee onboarding - making it essential to the daily operations of the office.

18 days ago

Gainesville, FL

The Managed Care Project Coordinator/Specialist supports the planning, coordination, and execution of key Managed Care initiatives, with a focus on contracting, payor relations, and network enrollment operations. The Project Coordinator is responsible for driving assigned initiatives forward through effective planning, clear communication, and consistent follow-through, while maintaining visibility into progress, risks, and outcomes.

30+ days ago

Gainesville, FL

Accountable for daily staffing and unit-based follow-up of issues that assist in the assessment, planning, implementation, and evaluation of patient care needs based on quality benchmarking, patient acuity/care trends, staff clinical education needs, and patient satisfaction.

NOTE: A frequent driver is defined as one who uses his/her personal or Shands automobile a) at least once daily, b) at least five individual trips per week, or c) drives, on average, over 150 miles per week in the performance of his/her job.

30+ days ago

Gainesville, FL

Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.

25 days ago

Keystone Heights, FL

$22–$24 / hour

Office support duties include answering and directing phone calls, emails, and correspondence; scheduling appointments, meetings, and conference calls; ordering office supplies; maintaining inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies. Responsibilities include coordinating meetings, conferences, and travel arrangements, including making travel arrangements for the Director and staff when requested, tracking travel information, and preparing travel reimbursement paperwork in accordance with department rules.

18 days ago

li>Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.

30+ days ago

Gainesville, FL

Job Description: The University of Florida is looking for a Student Financial Aid Coordinator II to support and coordinate scholarship operations within the Office of Student Financial Aid and Scholarships in the Division of Enrollment Management. In this role, you will manage scholarship data and processes, collaborate with campus partners, and support students and families as they navigate the financial aid and scholarship process.

30+ days ago

Gainesville, FL

$61,000–$70,000 / year

p>In your new role you will be responsible for the following:

Building a coverage analysis by working closely with the study team, University of Florida Clinical Research Hub (CRH), and UFHCI leadership to ensure billing compliance for all Clinical Trials at the Cancer Center. As a matrix cancer center, we span all of the University of Florida''''s 16 colleges, pulling together a world-class, multi-disciplinary membership of over 350 faculty and 150 staff to address the challenges of the cancer burden faced by the population we serve as we work together to find a cure.

30+ days ago

Gainesville, FL

In this role, you will manage and maintain academic catalog content, assist with curriculum and degree audit processes, coordinate alternative credentialing initiatives, and support registrar-related systems, websites, and training materials.

Job Description:

The Division of Enrollment Management is looking for a Registrar Services Coordinator III to support university catalog production, curriculum implementation, degree audit processes, and registrar systems coordination.

30+ days ago

Gainesville, FL

$53,000–$60,000 / year

p>The Clinical Research Coordinator II will work collaboratively with the Vice Chair of Research, Principal Investigators (PIs), the Clinical Research Manager, research administrators, coordinators, sponsors, and institutional partners to ensure all research activities are conducted in accordance with federal regulations, University of Florida policies, and sponsor requirements. This position plays a vital role in coordinating and managing clinical research activities across all phases of study operations, including regulatory submissions, participant recruitment and enrollment, study implementation, data collection, compliance monitoring, reporting, and project closeout.

30+ days ago

Gainesville, FL

$18–$22.50 / hour

Job Description:The research project will be conducted through a collaborative effort across the Department of Applied Physiology and Kinesiology, the UF Center for Autism and Related Disabilities (CARD; http://card.ufl.edu/), the Norman Fixel Institute for Neurological Diseases (https://fixel.ufhealth.org/), and the UF Clinical and Translational Science Institute (CTSI) Human Imaging Core (https://www.ctsi.ufl.edu/research/laboratory-services/human-imaging-core/). The position responsibilities include participant identification/recruitment (including in-state recruitment travel), administering cognitive and clinical assessments, sensorimotor tests, and MRI/PET scans, scoring research data, data entry, managing IRB documentation, maintaining laboratory manuals, placing lab orders, arranging travel/hotel booking, preparing progress reports to the NIH, and participating in lab meetings (for recruitment, data quality control, and interpretation).

30+ days ago

Gainesville, FL

$63,000–$70,000 / year

p>Travel and program development:

Coordinate statewide diabetes screening and outreach activities in collaboration with UF faculty, state agencies, and community organizations.
Classification Minimum Requirements:
Bachelor''''s degree in in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

30+ days ago

Gainesville, FL

$46,000–$55,000 / year

This position manages the daily operations of the fellowship program and provides comprehensive support to faculty, fellows, and affiliated stakeholders while ensuring compliance with ACGME, GME, and University requirements.

Job Description:

The Department of Community Health and Family Medicine at the University of Florida seeks a Residency/Fellowship Program Coordinator I to serve as the primary administrative contact for the UF Sports Medicine Fellowship.

11 days ago

Gainesville, FL

Valid Drivers License Preferred: Excellent organizational, interpersonal, and communication skills Strong knowledge of financial aid rules and regulations Understanding of institutional goals and how financial aid decisions support those goals Exceptional attention to detail Proficiency with Microsoft Office Suite, especially Excel Student financial aid and loan counseling experience preferred.

In addition, UF offers the following exceptional benefits:

Health, Dental, and Vision Insurance State Retirement Plans Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually) Tuition Assistance (UF Employee Education Program) Public Service Loan Forgiveness (PSLF) Eligible Employer.

30+ days ago

Gainesville, FL

Our trusted community doctors and knowledgeable teams are all focused on helping our patients live their best lives by delivering an exceptional, personalized experience to each of our patients in every interaction. You will be provided training and tools needed to learn about an industry that delivers our patients a best-in-class experience to help them see and live their best lives.

30+ days ago

Reddick, FL

$14–$16 / hour

p>Our Big, Hairy, Audacious Goal (BHAG): To positively impact 10 million lives by funding 5,000 Thriving Communities and becoming one of America's 100 largest private companies. By offering warm greetings and professional assistance in person, via email, or over the phone, the GSC acts as a dedicated concierge, ensuring every guest's needs are fully met during their time at the resort.

21 days ago

Gainesville, FL

p>The Administrative Assistant provides direct administrative support to the Athletics Director and assists with the general coordination of day-to-day office operations including providing customer service, maintaining schedules, coordinating meetings, general bookkeeping, and other administrative support tasks.

Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

12 days ago

Gainesville, FL

$60,000–$82,000 / year

The Clinical Research Coordinator III must be able to perform the following essential just functions independently for multiple ongoing clinical trials:

Serve as study coordinator for clinical trial protocols as assigned:

Activities include and are not limited to: recruiting patients to enroll in study(ies); coordinating patient visits; managing patient visits in accordance to protocol; coordinating site monitor visits; submitting necessary compliance paperwork; ensuring billing compliance; resolving issues/questions with the sponsor; serving as the liaison between the Principal Investigator and study subjects; performing study feasibility assessments for potential new studies.

Clinical trial regulatory compliance management:

Activities included but are not limited to: initiating and maintaining a current regulatory file; preparing and submitting documents related to clinical trials to both internal (UF-IRB, UF-OCR, UF-IBC, etc.) and external (FDA, RAC, WIRB, etc) organizations as required; completing end of study procedures; scheduling and participating in sponsored research monitoring visits; assuring that the clinical research trial''''s integrity and quality are maintained and that the trial is conducted following Good Clinical Practice guidelines; attending UF-IRB 01 full board meetings as necessary.

30+ days ago

Gainesville, FL

At Mederi Private Care, a part of LHC Group, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each other, and the communities we serve-it truly is all about helping people. The Case Coordinator is responsible for day-to-day staffing of cases, problem solving, assisting in the hiring process, providing orientation to new caregivers, payroll/billing, and ensuring customer satisfaction.

30+ days ago

Gainesville, FL

OPSB offers specialized pediatric clinics across the country, including in major children's hospitals, ensuring that every child gets top-notch, kid-focused care. A high level of discretion to maintain confidentiality of sensitive information is a desirable attribute; along with the ability to work with minimal supervision, handle pressure and meet deadlines.

6 days ago

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Administrative Coordinator Jobs in Gainesville, FL

Clinical Coordinator Operating Room | Florida Surgical Center | Full Time | Days UF Health

Administrative Event Coordinator University of Florida

Administrative Coordinator | Central Staffing Office | Days | Full-Time UF Health

Administrative Coordinator | Central Staffing Office | Days | Full-Time University of Florida Health Science Center

Administrative Assistant II University of Florida

Administrative Assistant I University of Florida

Administrative Spec I University of Florida

Administrative Specialist II University of Florida

Administrative Fellowship - University of Florida, College of Medicine University of Florida

New Homebuilder Permit & Warranty Coordinator Adams Homes

AI-Powered Adminstrative Coordinator O2B Early Education

Advanced Practice Coordinator (Adult Nurse Practitioner or Physician Assistant) | Oncology and Cellular Therapy | Variable | Full Time UF Health

FLEET COORDINATOR SUPV - SES - 60047606 Government of Florida

Health Compliance Administrative Assistant II University of Florida

Couples & Relationship Coordinator & Clinical AST/ASO Professor University of Florida

Coordinator of Recreational Sports for Fitness and Wellness University of Florida

Coordinator for Aquatics and Risk Management University of Florida

Protocol Activation Coordinator I University of Florida

ACCOUNTING COORDINATOR - GAINESVILLE, FL Compass Group North America

Coordinator of Recreational Sports for Outdoor Recreation University of Florida

Administrative Assistant Servpro

Administrative Assistant I Universal Engineering Sciences

Administrative Assistant I/II University of Florida

Rehab Coordinator Therapy Management Corp

Administrative Assistant Carports Anywhere

Dining Services Administrative Assistant FSHMC HOLDINGS LLC

GME Institutional Coordinator - Non-Accredited Programs University of Florida

OPS-Administrative Assistant I - 77904047 Government of Florida

Project Coordinator NV5

Client service coordinator Banfield Pet Hospital

Orientation and Client Care Coordinator Nursing Solutions Inc

Project Coordinator | Managed Care & Corporate Development | Onsite (Hybrid Opportunity After Training) University of Florida Health Science Center

Clinical Coordinator Operating Room | Florida Surgical Center | Full Time | Days University of Florida Health Science Center

Administrative Assistant DaVita Inc

ADMINISTRATIVE ASSISTANT I OPS - 60930001 Government of Florida

Administrative Assistant - Charleston Amteck LLC

Student Financial Aid Coordinator II (Scholarships) University of Florida

Protocol Activation Coordinator University of Florida

Registrar Services Coordinator III (Academic Pathways) University of Florida

Clinical Research Coordinator II - UF Emergency Medicine University of Florida

OPS Research Coordinator for the Neurocognitive and Behavioral Development Laboratory (NBDL) University of Florida

Clinical Programs Coordinator II - Pediatric Endocrinology University of Florida

Resident / Fellowship Program Coordinator I University of Florida

Student Financial Aid Coordinator III (College of Medicine) University of Florida

Patient Service/Front Desk Coordinator MyEyeDr Inc

Guest Services Coordinator Living Fully Resorts

Administrative Assistant, Athletics Santa Fe College

Clinical Research Coordinator III University of Florida

Staffing and Scheduling Coordinator LHC Group Inc

Patient Care Coordinator I Boston Orthotics & Prosthetics

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