1,179 Results for

Administrative Assistant Jobs in Santa Clara, CA

Jobs

New!

Redwood City, CA4 days ago

$75,000–$135,000 Per Year
Full-time

This top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.

New!

Redwood City, CA3 days ago

$85,000–$135,000 Per Year
Full-time

They focus on delivering tailored legal solutions to meet the unique needs of their clients while fostering a collaborative and supportive work environment for their employees.

We are seeking a detail-oriented and organized Legal Administrative Assistant to provide high-quality administrative support to a legal team at a law firm.

Redwood City, CA30+ days ago

li>Provides general administrative support for the Marketing Department, including maintaining files, processing departmental mail, and assisting with day-to-day department needs. The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions.

New!

San Francisco, CA3 days ago

$70,000–$85,000

p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
Canadian residents may access our policies in English here and in French here.

MENLO PARK, CA30+ days ago

Full-time
Employee

Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position—candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service.

Cupertino,, California30+ days ago

$32–$35 Per Hour
Contractor

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

San Leandro, CA7 days ago

$80,000–$95,000

Responsibilities:

MV Transportation is seeking an Assistant Fleet Maintenance Manager to assist the Fleet Maintenance Manager with management of the day-to-day maintenance aspects of the operation of CNG and propane vehicles.

ASE Certified for truck/transit preferred. .

New!

Redwood City, CA3 days ago

$85,000–$135,000 Per Year
Full-time

p>A successful Partner Assistant should have:

5+ years' experience in an administrative role, ideally within a law firm (Big Law strongly preferred).
Our client is a prestigious global law firm with a strong presence in major financial markets, known for advising on complex corporate matters.

New!

Santa Clara, CA2 days ago

$106,480–$145,200 Per Year

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In accordance with California’s Labor Code Section 432.3, the base salary range for this position is: $106,480.00 - $145,200.00

Compensation in other cities and states may vary.

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates.

Oakland, CA29 days ago
BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.

Oakland, CA15 days ago
p>BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs.
Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following:
Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.

San Jose, California30+ days ago
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Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at .

Santa Cruz, CA15 days ago
$58,776–$82,716 Per Year
p>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. Work involves a high degree of independent judgment requiring a thorough knowledge of department programs, procedures and policies, applicable legal statutes and the ability to choose among a number of alternatives in determining procedures, interpreting policies, and performing a variety of assignments without instruction.

Santa Cruz, CA15 days ago
$58,776–$82,716 Per Year
p>Under general supervision of Department Director or assigned manager, performs a full range of both clerical and administrative support functions for the Department Director or assigned manager, includes performing responsible, confidential, and complex clerical work, including but not limited to assisting with the departmental budget, processing personnel, payroll and other relevant records, and coordinating the work of other departmental clerical staff as assigned or needed. To view this PHS form and the questions asked, go to https://www.cityofsantacruz.com/home/showpublisheddocument/92576/638403973090670000.

Los Gatos, CA30+ days ago
$22–$23 Per Hour
We are a growing specialized physical therapy practice looking for a warm, friendly and responsible Administrative Assistant with excellent communication skills to to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Cupertino, CA30+ days ago
p>As an Administrative Assistant Supervisor within Apple Services Engineering (ASE), you will lead a team of Administrative Assistants supporting the App Store organization - spanning Apps, Music, and Podcasts. This is a highly collaborative, people-first leadership role that blends executive support, team management, and operational excellence in one of Apple's most dynamic and globally impactful organizations.

Sunnyvale, CA8 days ago
$66,600–$110,000 Per Year
p>Basic Qualifications for Administrative Assistant 4:
Minimum 6  years of experience as an Executive Assistant or in a comparable administrative support role with a high school diploma; minimum of 4 years of experience as an Executive Assistant or in a comparable administrative support role and an Associates degree or a minimum of 2 years of experience as an Executive Assistant or in a comparable administrative support role with a bachelors degree.
The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a workload supporting multiple managers, employees, and priorities as required.

San Jose, CA30+ days ago
Work closely with executives, administrative staff, employees and teams creating and maintaining working relationships • Perform reference work from a variety of sources both inside and outside of the company and prepare special reports, summaries, or digests of a complex nature.
Major Duties and Responsibilities: • Provide general, routine to complex administrative support with keen ability to foresee and anticipate the needs of the executives and organizations to optimize their time and take a proactive role to anticipate, identify and initiate/facilitate thoughtful solutions.

San Jose, CA9 days ago
$85,000–$100,000 Per Year
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The Administrative Assistant performs a variety of highly responsible and confidential administrative duties in the course of providing assistance and support to Officers or department heads.

Palo Alto, CA30+ days ago
$40.91–$53.18 Per Hour
Essential Job Expectations While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.

San Francisco, California30+ days ago
$21–$25 Per Hour
li>Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software.
The Administrative Assistant supports basic administrative functions, including answering phones, greeting visitors, processing mail, organizing records, and assisting the Operations team with routine tasks.

San Francisco, California23 days ago
The company is headquartered in San Francisco with additional offices in Montreal and Bangalore.Learn more at http://www.hingehealth.com.
By submitting your application you are acknowledging we are using your personal data as outlined in the personnel and candidate privacy policy..

Menlo Park, CA30+ days ago
$30.39–$33.76 Per Hour
response': , 'status': True, 'status_code': 200, 'content': 'nn n n n n n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director - Menlo Park, CA United States of America - 429358 - Rosewood Hotel Groupn n nnnn nn n n n nn n. The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the Talent & Culture department and the Managing Director's office.

San Francisco, CA30+ days ago
li>
A meaningful place to grow and learnwhether its your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstones mission to drive a new era of discovery in disease-oriented science and to mentor tomorrows leaders in an inspiring and excellent environment. The successful candidate will be a team player and a self-starter who is highly organized and able to prioritize, has a strong sense of responsibility, and possesses excellent verbal and written communication skills.

South San Francisco, CA22 days ago
This class is distinguished from other office administrative classes in that the nature, scope, and diversity of responsibilities originating at a departmental level require a broader understanding of City functions and the capability of relieving a department head and/or related management, supervisory, and professional staff of day-to-day administrative duties. The Administrative Assistant II plays a key role in maintaining effective communication between staff, City officials, and the public, while also supporting day-to-day operations to ensure the smooth functioning of the department.

Los Gatos, CA30+ days ago
$43.27–$81.73 Per Hour
li>Partner closely with the organizations HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology.

Cupertino, CA30+ days ago
Efficient with Apple Software Tools: iCal, Keynote, Mail, SlackTried ability and experience in supporting executive level staff (daily schedules, travel, expenses, task management, facilities, conferencing, purchasing and day to day operations of their team) Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment Direct experience handling sensitive and confidential information with integrity and discretion Ability to build and maintain positive relationships Proven track record of meeting deadlines and working under pressure Manage all facility related requests, working cross functionally with the Facilities team and building representatives Bachelors degree or equivalent experience. Act as a liaison between your executives and internal/external stakeholders, maintaining professionalism and confidentiality.2-3 years + Administrative Assistant experience supporting Senior Level Executives.

San Francisco, CA30+ days ago
$85,000–$105,000 Per Year
LGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.

Palo Alto, CA30+ days ago
$48.08–$55.29 Per Hour
Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ's Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society.

East Palo Alto, CA19 days ago
$38.13–$46.35 Per Hour
The Administrative Assistant performs a variety of complex office administrative, secretarial, and clerical duties in support of an assigned Department Director or for the East Palo Alto Sanitary District (EPASD), including coordinating, organizing, and overseeing the administrative operations and functions of the assigned office. In addition to coordinating tasks for the assigned area of responsibility, interacting frequently with the public and providing information or directing questions and requests to the appropriate staff, and performing other duties as required.

New!
Sunnyvale, CA4 days ago
$27.42–$34.28 Per Hour
Additional benefits can be viewed here: https://jobs.premisehealth.com/benefits.
Exceptional interpersonal skills; listening skills are essential while remaining open to other ideas and trying new things.

San Jose, CA30+ days ago
The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Los Altos, CA26 days ago
$38–$39.11
This role provides administrative support in a dynamic environment and requires a highly organized, detail organized professional who can manage multiple priorities while delivering excellent customer service. Our client is seeking an experienced Administrative Assistant to support its Facilities and Fleet Department for a temporary assignment expected to last approximately two months.

San Francisco, California16 days ago
Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

San Francisco, California30+ days ago
li>Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed. As an Administrative Assistant to the Compliance and Risk Management Departments, this person will work closely with all members of the Compliance and Risk Management teams as well as Administrative Assistants and departments across the firm.

Stanford, CA24 days ago
This role serves as a key point of contact for research participants, study teams, and clinical staff while coordinating patient scheduling, managing communications, supporting participant hospitality, and maintaining efficient clinic operations in a research environment.
Administrative Assistant, Patient Scheduler Responsibilities:
Coordinate and schedule participant appointments across multiple active clinical research studies, welcome and check in participants, and ensure accurate scheduling and visit management.

New!
Stanford, CA1 day ago
$35–$35 Per Hour
This role serves as a key point of contact for research participants, study teams, and clinical staff while coordinating patient scheduling, managing communications, supporting participant hospitality, and maintaining efficient clinic operations in a research environment.
Coordinate and schedule participant appointments across multiple active clinical research studies, welcome and check in participants, and ensure accurate scheduling and visit management.

San Francisco, CA30+ days ago
Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

San Carlos, CA30+ days ago
$36.68–$45.68 Per Hour
Reporting to the Executive Assistant to the CEO, the ideal candidate thrives in a fast-paced, highly dynamic environment and brings a strong sense of urgency, exceptional attention to detail, and outstanding communication skills. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location.

Mountain View, California9 days ago
ul>
Assists in quality assurance of the venture operations databases, helping to input and verify data for venture operations, finance/reporting numbers, and collaborations (POC, BD, etc.) via Affinity and other tools.
FocusKPI is seeking an Executive Administrative Assistant/ Operations Assistant to join one of our clients, a high-tech SaaS company.

Palo Alto, CA10 days ago
$76,128–$114,192 Per Year
The department plays a vital role in Palo Alto by managing dozens of community parks; thousands of acres of open space; 40 miles of hiking trails; an award-winning municipal golf course; outstanding classes for adults and kids; a vibrant summer camp program for youth; exceptional public art program; two museums; three theaters; an aquatics program; athletic fields; community centers and much more.
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
Equivalent to the completion of an Associate Degree and six years responsible, full-time administrative experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

San Francisco, CA22 days ago
li>
Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service.
Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

Los Gatos, CA30+ days ago
Basic Functions: The job of Administrative Assistant is done for the purpose/s of providing secretarial support to a district or school administrator or group of administrators; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.
Administrative Assistant - LONG TERM SUB at Los Gatos-Saratoga Union High School District.

San Francisco, CA30+ days ago
$28–$35 Per Hour
p>We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team.
We are seeking someone who thrives in a collaborative, high energy environment and enjoys multitasking with purpose:
Excellent communication and customer service skills.

San Francisco, California10 days ago
In addition, this position will complement and reinforce a Federal Work Study student’s educational program or vocational goals by providing opportunities for the Administrative Assistant to learn customer service skills and learn basic administrative skills.
The Federal Work Study Administrative Assistant for Schools of Entertainment will support the general daily operations for the Schools of Entertainment Department with basic administrative functions.

San Francisco, CA30+ days ago
p>W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Palo Alto, CA30+ days ago
From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience.
Skills: Strong organizational abilities, attention to detail, excellent communication skills, and the ability to prioritize tasks in a fast-paced environment.

Santa Clara, CA30+ days ago
$18.50–$30 Per Hour
p>Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door.
Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

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Administrative Assistant Jobs in Santa Clara, CA

Legal Administrative Assistant (Corporate) Page Group

Legal Administrative Assistant Page Group

Temporary part-time Marketing and Community Relations Assistant MONTERRA CREDIT UNION

Legal Assistant Vaco LLC

Executive Personal Assistant & Chauffeur (2026B) Excellence Services, LLC

Executive Assistant Pinnacle Technical Resources

Assistant Fleet Maintenance Manager MV Transportation

Partner Assistant Page Group

Commercial Construction Project Manager HITT Contracting

Administrative Assistant III: Bilingual (12 Months) - Special Education (2026-27) Oakland Unified School District

Administrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27) Oakland Unified School District

Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital One

Administrative Assistant III (Water Department) City of Santa Cruz

Administrative Assistant III (Office of Economic Development, City Manager's Office) City of Santa Cruz

Administrative Assistant III (Santa Cruz Police Department) City of Santa Cruz

Administrative Assistant III (Public Works Department) City of Santa Cruz

Administrative Assistant Los Gatos PRENDERGAST AND RUMMER INC

Supervisor, Administrative Assistant - Apple Services Engineering Apple Inc

Administrative Assistant Northrop Grumman Corp

Senior Administrative Assistant Mastech Digital Inc

Administrative Assistant Ursus, Inc.

Legal Administrative Assistant DLA Piper LLP (US)

Bilingual Administrative Assistant (Spanish) Felton Institute

Administrative Assistant Hinge Health

Talent & Culture Coordinator & Executive Administrative Assistant to RVP Managing Director Rosewood Hotels and Resorts LLC

Administrative Assistant Gladstone Institute of Neurological Disease

Administrative Assistant II (20745438) City Manager''s Department City of South San Francisco

Administrative Assistant, Business Finance & Strategy Netflix Inc

Administrative Assistant Apple Inc

Administrative Assistant LGT Capital Partners AG

Senior Administrative Assistant/Executive Assistant, Investment Management ICONIQ Capital, LLC

Administrative Assistant (EPASD) (20746419) City of East Palo Alto

Administrative Assistant Premise Health Holding Corp

Administrative Assistant Veracity Software Inc

Administrative Assistant BOLT Staffing

Senior Administrative Assistant/Executive Assistant, Investment Management Iconiq

Administrative Assistant to Compliance and Risk Management Departments Dodge & Cox

Administrative Assistant, Patient Scheduler Avispa Fukuoka Co Ltd

Administrative Assistant, Patient Scheduler Avispa Technology

Executive Administrative Assistant JPMorgan Chase & Co

Senior Administrative Assistant, Office of the CEO BeOne Medicines AG

Executive Administrative Assistant (Korean bi-lingual) FocusKPI

Administrative Assistant City of Palo Alto Utilities

Administrative Assistant Hinge Health Inc

Administrative Assistant - LONG TERM SUB Los Gatos-Saratoga Union High School District

Administrative Assistant - Catering Sales Legends Hospitality, LLC

Federal Work Study - Administrative Assistant, Schools of Entertainment Academy of Art University

Administrative Assistant – Digital Marketing MatchPointe Group

Administrative Assistant Covelo Direct (a Division of ZOE Holding)

Administrative Assistant/Scheduler - Home Health Intouch Home Care Inc