Administrative/Legal Assistant Cambia Health Solutions IncAdministrative/Legal AssistantPortland, OR5 plus years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience. To take advantage of this flexible option, we require employees to have a wired internet connection that is not satellite or cellular and internet service with a minimum upload speed of 5Mb and a minimum download speed of 10 Mb.
Administrative Assistant Schnitzer PropertiesAdministrative AssistantPortland, ORAssist with event planning and event-related administrative duties, including filing, data entry, invoice tracking, meeting notices, to-do lists, errands, and other assigned project support with some onsite coverage when event manager is unable to be onsite at events. Build, design, schedule, and send email campaigns in MailChimp or another approved communications platform, including event invitations, newsletters, reminders, follow-ups, and multi-day sending cadences.
Administrative Assistant (Contract Role) Portland Community Reinvestment Initiatives, Inc (PCRI)Administrative Assistant (Contract Role)Portland, ORFull timeTo accomplish PCRI’s goal of addressing involuntary displacement, PCRI established a displacement mitigation initiative, Pathway 1000, with the sole purpose and intent of slowing and reversing the involuntary displacement of long-term residents previously forced to move from N/NE Portland, and current residents at risk of displacement. With over 800 units of affordable housing, PCRI’s unique mix of single-family homes, small multi-plexes and community apartments represents one of the last stable opportunities for low-income households to remain in their vibrant Portland neighborhoods.
Production Administrative Assistant Neil Kelly SolarProduction Administrative AssistantPortland, ORResponsibilities may include serving as a point of contact for clients and visitors; answering and directing telephone calls; managing incoming and outgoing mail and deliveries; maintaining office, kitchen, showroom, and conference spaces; ordering office supplies; coordinating meetings and events; supporting General Managers and production leadership with administrative tasks; preparing reports and presentations; assisting with local vendor coordination and office logistics; completing local errands or material pickups; and performing other administrative duties necessary to support efficient office operations. The Production Administrative Assistant provides centralized administrative support to the Project Management team by coordinating project documentation, administrative workflows, and production support activities that contribute to efficient project execution.
High School Secretary-Administrative Assistant (8hrs/day) Mac's ListHigh School Secretary-Administrative Assistant (8hrs/day)McMinnville, OR$18.91–$25.35 / hourJob Summary: To improve student achievement by supporting the mission, communication, tasks, and events of McMinnville High School and the Admin Office and to assist in providing a safe, healthy educational environment for students and performing other duties as assigned. Note: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.
Administrative Assistant Stratus Clean Pacific NorthwestAdministrative AssistantPortland, OR$20–$25Perform data entry using computer skills, including Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike.
Paralegal | Legal Administrative Assistant NW StaffingParalegal | Legal Administrative AssistantPORTLAND, ORBring your civil litigation experience and enjoy a collaborative team environment where you'll have the opportunity to support cases from intake through trial while working alongside attorneys who are passionate about advocating for their clients. Coordinate discovery by organizing, reviewing, and tracking document production, maintaining discovery and privilege logs, and requesting, organizing, and summarizing medical records, police reports, and other case-related documents.
Administrative Assistant Coldstream Wealth ManagementAdministrative AssistantPortland, ORETo us, diversity means employing team members of different races, genders, ages, physical abilities, national origins, religions, sexual orientations, ethnicities, political ideologies, educational and military backgrounds, and more. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and the ability to quickly learn new technology and software applications.
Administrative Assistant / Intake Specialist Mac's ListAdministrative Assistant / Intake SpecialistPortland, OR$43,000–$46,000 / yearDuties include answering incoming phone calls for new and existing clients, matching new clients to therapists and scheduling intakes, scheduling appointments, insurance verification, as well as other office duties to help operate the practice. Administrative Assistant/Intake Specialist needed for Vista Counseling (www.vistapsych.com), a psychology practice based in Eugene, OR with offices in Eugene, Portland, and Bend.
Administrative Assistant Oregon Health & Science UniversityAdministrative AssistantORThe Administrative Assistant for Patient Care Services utilizes her / his knowledge and expertise to enhanceoperations by providing confidential administrative services to support the Division of Patient Care Services. Support the new hire process by facilitating access requests new hire paperwork and ensuring all information is complete in employee file and OHSU information systems.
Administrative Services Assistant 3 First Tek, Inc.Administrative Services Assistant 3Vancouver, WAThe Logistic Services (NSL) organization provides certain specialized services in support of its customers including contracting for services, materials, and equipment; materials management, including warehousing of inventory; inventory management; order filling; transportation and fleet management; asset utilization and investment recovery; hazardous materials processing and disposal; Information systems management as it applies to NSL, including management of material and equipment catalogs. Support Supply Chain activities with guidance, instruction from Technology Supervisor or Project Manager (PM) by providing administrative support; document collection; process mapping, draft and finalize processes and procedures using Visio or other Microsoft applications; assist with coordinating reviews and document updates; post completed documents to SharePoint or other sites as directed.
Administrative Assistant Lee Hecht HarrisonAdministrative AssistantCamas, WA$20–$25 / hourThis position will be focused on all administrative aspects for the office, including providing front desk support, answering phone and emails, helping to coordinate internal events, managing the conference room schedule, and other project coordination and clerical duties as assigned. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Phlebotomist / Administrative Assistant - Tigard Mac's ListPhlebotomist / Administrative Assistant - TigardTigard, WAWhat you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Dental Assistant, Grand Avenue Dental Office (40hrs, Days) Kaiser PermanenteDental Assistant, Grand Avenue Dental Office (40hrs, Days)Portland, ORAs required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position.
On-Call Administrative Assistant (Outpatient Therapy Services) The Springs LivingOn-Call Administrative Assistant (Outpatient Therapy Services)Beaverton, ORWe are seeking an On-Call Administrative Assistant to provide administrative support to outpatient therapy services, helping ensure efficient scheduling, accurate patient information, insurance verification, and excellent customer service. This position supports therapists, patients, families, physician offices, and clinic leadership as needed across multiple therapy locations.
Temporary Administrative Assistant Oregon Health & Science UniversityTemporary Administrative AssistantORThe Administrative Assistant (AA) performs and coordinates a wide variety of advanced technical and administrative related tasks to support multiple leaders in the Centralized Access Services departments which consists of the Incoming Referral Center, Ambulatory Access Services, Connected Care Center and Centralized Imaging Scheduling. The position is primarily remote with some time spent on campus and our office location, Marquam Plaza, as needed and requires someone who can problem solve and stay highly organized, as well as high level written and verbal communication skills and the ability to stay calm under high pressure conditions and timelines.
Administrative Assistant Ascend Partner Services LLCAdministrative AssistantVancouver, WA$25–$30 / hourAt Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms-from rigid hierarchies and overwhelming workloads to the elusive work-life balance. Perform front desk duties such as greeting clients, answering phones, handling incoming/outgoing packages and mail, scanning and running errands.
Administrative Assistant (Contract Role) PCRIAdministrative Assistant (Contract Role)Portland, OregonTo accomplish PCRI’s goal of addressing involuntary displacement, PCRI established a displacement mitigation initiative, Pathway 1000, with the sole purpose and intent of slowing and reversing the involuntary displacement of long-term residents previously forced to move from N/NE Portland, and current residents at risk of displacement. For nearly 30 years, Portland Community Reinvestment Initiatives, Inc. (PCRI) has reinvested in Portland’s neighborhoods, preserved their diversity and provided tools to help low-income Portland families achieve stability and self-sufficiency.
Administrative Legal Assistant - Immigration Staffing Solutions LLCAdministrative Legal Assistant - ImmigrationPortland, OROur team of legal assistants, paralegals and attorneys seeks an additional administrative/legal assistant to provide support with preparation and finalization of applications and petitions, and general office operations. Administrative / Legal Assistant - Immigration Looking to support a local immigration law firm located in downtown Portland, Oregon specializing in employment immigration and some family immigration matters.
NewAdministrative Sales Assistant Pacific Office AutomationAdministrative Sales AssistantBeaverton, OR$20–$25 / hourYou will play a key role in keeping operations running smoothly, supporting account management, and ensuring a high level of service both internally and with clients. With 50 years of success in office equipment and technology sales and service, we have built strong partnerships with industry leaders such as Canon, Sharp, Konica Minolta, HP, Ricoh, and Lexmark.
NewAdministrative Services Assistant 3 -- Communications and Grid Modeling APR StaffingAdministrative Services Assistant 3 -- Communications and Grid ModelingVancouver, WAProvide overall administrative support to staff members by acting as the liaison with HCM, IT, SLMO, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups to process, coordinate, request and track: Office moves and workstation adjustments using Workflow Connection. Arrange travel (domestic, invitational and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations, for CLIENT Manager, Lead and staff as needed, which may include: Assist in preparing and submitting passport documentation as necessary.
Assistant Center Operations Director Northwest Extremity SpecialistsAssistant Center Operations DirectorPortland, OregonThe ACOD will assist with coordinating center activities, general facility management, advising patient flow throughout the center and supporting the medical providers in the delivery of patient care especially related to the patient intake and registration process. The Assistant Center Operations Director (ACOD) will assist and support the Regional Operations Director with ensuring that the optimal level of care and patient service is delivered to all patients.
Administrative/Office Assistant (Temp To Hire) nLIGHTAdministrative/Office Assistant (Temp To Hire)Camas, WA$20–$26 / hourIdentify opportunities to improve administrative processes and systems, and operational efficiency while supporting special projects and organizational initiatives. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
Administrative/Office Assistant (Temp to Hire) nLIGHT IncAdministrative/Office Assistant (Temp to Hire)Camas, WA$20–$26 / hourIdentify opportunities to improve administrative processes and systems, and operational efficiency while supporting special projects and organizational initiatives. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
Administrative Specialist III - Physical Therapy Ortho Peace HealthAdministrative Specialist III - Physical Therapy OrthoVancouver, WA$21.59–$32.39 / hourResponsible for providing diverse clerical and/or administrative support in a variety of settings; work may include but is not limited to planning, organizing and coordinating communications, presentations, spreadsheets, basic project management, data and records management, etc. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
FEC Procurement Administrative Specialist Turner Construction CoFEC Procurement Administrative SpecialistPortland, ORManaging the creation of the general and special conditions, safety requirements and scope requisitions for the Project - withsupport from Operations - to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.
Group Practice Coordinator/ Administrative Coordinator Oregon Health & Science UniversityGroup Practice Coordinator/ Administrative CoordinatorPortland, ORThe School of Dentistry Group Practice Coordinator (GPC) provides administrative support to the Integrated Group Practices (IGPs) of the pre-doctoral, DMD (Doctor of Medical Dentistry) practices, pre-doctoral Urgent Care Practice and Admitting/Intake, pre-doctoral Endodontics, and community learner partnerships, such as Portland Community College and Mt. A single GPC may be associated with a single Integrated Group Practice, may provide services across Group Practices as needed or may be associated with the group of services provided by dental students in pre-doctoral Urgent Care Practice and Admitting/Intake, pre-doctoral Endodontics, and community learner partnerships.
NewAssistant Property Manager Bluestone Real Estate ServicesAssistant Property ManagerPortland, ORAs an Assistant Property Manager, you'll play a key role in creating an exceptional experience for both current and future residents while supporting the overall success of your community. Bluestone Real Estate Services is looking for an organized, customer-focused Assistant Property Manager to help lead the day-to-day operations of one of our apartment communities.
Remote Personal Assistant Qureos IncRemote Personal AssistantPortlandRemoteThe Remote Personal Assistant will be responsible for managing executive schedules, coordinating communications, organizing documents, handling administrative tasks, and supporting day-to-day business operations. ASI Instruments is committed to delivering innovative instrumentation and technology solutions while providing exceptional service to our customers.
Dental Assistant, Clackamas Dental Office (20hrs, Days) Kaiser PermanenteDental Assistant, Clackamas Dental Office (20hrs, Days)Clackamas, ORAs required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position.
NewAdmin Assistant 2 - Farwest Contracting Farwest Steel CorporationAdmin Assistant 2 - Farwest Contractingvancouver, WAFull timeLike the Administrative Assistant 1, the purpose of the position is to support sales and operations in all administrative responsibilities, provide customer service to both internal and external customers, and process data to provide all operational departments with necessary information and documentation to complete work orders. As a company, Farwest strives to offer our employees a safe, innovative, creative, fun, diverse and team-based atmosphere that supports our vision: to be the preeminent metal solutions provider in the Western United States.
NewMedical Assistant or Licensed Practical Nurse Children's Clinic PCMedical Assistant or Licensed Practical NurseTualatin, ORFull timeKnowledge and experience documenting patient care in an electronic medical recordCapability to make accurate patient observations, communicate, and record themAbility to provide guidance for patients in participation of their care planKnowledge of the psychosocial needs of patients and familiesCompetenciesAccuracy – Creates a quality product with a high level of accuracyCommunication –Engages in constructive interactionsComputer Skills – Proficient ability to use a computer and electronic medical record. Work hours subject to office needs to ensure coverage during all hours of operationFrequent interaction with a diverse population, including team members, providers, patients, vendors, and other members of the public Immunizations are a requirement for employment to help ensure a safe and healthy workplace by reducing the risk of communicable diseases.
Human Resources Assistant Sisters of St. Mary of Oregon Ministries CorporationHuman Resources AssistantBeaverton, OREducation and Experience: High school diploma or equivalent required; Associates degree in Human Resources, business Administration or related field preferred. This position provides functional Human Resources support in the areas of benefits administration, regulatory compliance, information collection and data management, and recruitment.
Professional Office Assistant - Onsite New System Laundry LLCProfessional Office Assistant - OnsitePortland, OR$23–$27 / hourThe Accounts Payable/Accounts Receivable and Administrative Assistant provides high level service to internal and external customers, and supports key office functions including account set up, cash & deposits, customer inventory and billing management, and friendly problem solving and customer support. Must display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers and the ability to communicate effectively and remain calm and courteous under pressure.
Professional Office Assistant - Onsite New SystemProfessional Office Assistant - OnsitePortland, OR$23–$27 / hourThe Accounts Payable/Accounts Receivable and Administrative Assistant provides high level service to internal and external customers, and supports key office functions including account set up, cash & deposits, customer inventory and billing management, and friendly problem solving and customer support. Must display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers and the ability to communicate effectively and remain calm and courteous under pressure.
Human Resources Assistant (Beaverton, OR) Sisters of St. Mary of Oregon Ministries CorporationHuman Resources Assistant (Beaverton, OR)Beaverton, OREducation and Experience: High school diploma or equivalent required; Associates degree in Human Resources, business Administration or related field preferred. This position provides functional Human Resources support in the areas of benefits administration, regulatory compliance, information collection and data management, and recruitment.
Executive Assistant Oregon Health & Science UniversityExecutive AssistantPortland, ORThe role provides excellent written and verbal communication skills, has strong proficiency with office technology, and maintains close professional working relationships with executive leaders, internal clients, and external strategic partners. Backup the Administrative Assistant in executing routine financial processes, including but not limited to: receiving and distributing invoices, completing expense reports, liaison with OHSU Contracts for new and amended contracts.
NewAdministration & Social Media Assistant Mac's ListAdministration & Social Media AssistantPortland, ORThis role is ideal for someone who enjoys creating efficient systems, communicating with clients in a warm and professional manner, and helping tell the story of our practice through thoughtful social media content. Most work can be completed remotely; however, occasional in-person work at our Portland office and local errands throughout the Portland metro area and Columbia River Gorge are required.
Practice Assistant - Litigation Holland & Knight LLPPractice Assistant - LitigationPortland, ORKey Responsibilities and Essential Job Functions: Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients. Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
Certified Medical Assistant Hazelden Betty Ford FoundationCertified Medical AssistantNewberg, Oregon$20–$28.36 / hourResponsibilities: Provide Medical Services Unit (MSU) with full clerical and receptionist services, transcribe physician orders, and oversee patient medical chart system; act as a liaison between MSUMSU and other departments to facilitate scheduling of patient healthcare services; provide patient care and treatments, administer medications, and monitor vital signs under the clinical supervision of the Medical Director or other MD and administrative supervision of Manager of Clinical Services or designee. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
Certified Medical Assistant HazeldenCertified Medical AssistantNewberg, OR$20–$28.36 / hourProvide Medical Services Unit (MSU) with full clerical and receptionist services, transcribe physician orders, and oversee patient medical chart system; act as a liaison between MSUMSU and other departments to facilitate scheduling of patient healthcare services; provide patient care and treatments, administer medications, and monitor vital signs under the clinical supervision of the Medical Director or other MD and administrative supervision of Manager of Clinical Services or designee. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
Medical Assistant - McMinnville Actalent IncMedical Assistant - McMinnvilleMcMinnville, OR$22.32–$29.72 / hourWe are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service. The practice focuses on treating a wide range of immune-mediated inflammatory diseases and conditions such as rheumatoid arthritis, lupus, gout, psoriatic arthritis, scleroderma, vasculitis, and related disorders.
Travel Physician Assistant - North West Jamshid Tamiry, MD, P.C.Travel Physician Assistant - North WestBeaverton, ORFull timeLeidos QTC Medical Services, Inc., operating under the brand name Leidos QTC Health Services, collaborates closely with government and non-government customers to address current and future program needs within the health services domain. Leidos QTC Medical Services, Inc., operating under the brand name Leidos QTC Health Services, is seeking a Physician Assistant residing in Oregon and surrounding states to help ensure our service members get the best care possible.
Medical Assistant - Medical Oncology Compass OncologyMedical Assistant - Medical OncologyClackamas, Oregon$21.09–$35.65 / hourAs a member of The US Oncology Network , one of the nation's largest community-based cancer treatment and research networks, Compass Oncology participates in leading-edge clinical trials through US Oncology research, which has helped develop 89 FDA approved cancer therapies. If you are a dedicated, team-oriented, patient-centered individual looking for an opportunity where you are proud of what you do, work hard, have fun, want to learn and go home at the end of the day knowing you made a difference in the lives of our patients; Compass Oncology is the place for you!
NewExecutive Assistant & Office Manager AscendArcExecutive Assistant & Office ManagerBeaverton, OregonThis role is ideal for someone who enjoys wearing multiple hats, takes pride in keeping both executives and the office running smoothly, and wants to be a key contributor to a growing organization. We're looking for an experienced Executive Assistant & Office Manager who will serve as a trusted partner to our CEO while helping ensure our office operates smoothly.
Litigation Legal Assistant Staffing Solutions LLCLitigation Legal AssistantPortland, ORPosition: Litigation Legal Assistant Our client is seeking a Litigation Legal Assistant role that supports attorneys and paralegals in preparing for litigation and trials. The firm specializes in representing mesothelioma victims nationwide and is seeking a detail-oriented, organized, and proactive professional who can thrive in a fast-paced legal environment.
Medical Assistant II Clinics Legacy HealthMedical Assistant II ClinicsCAMAS, Washington$25.83–$36.93 / hourMA certification required upon hire, or within one year of hire, from either the American Association of Medical Assistants (AAMA), the American Medical Technologists (AMT), the National Center for Competency Testing (NCCT) or the National Healthcare Association (NHA). Washington State certification as a Medical Assistant-Certified or Interim Medical Assistant-Certified required, including completion of required Washington State AIDS training (including those who float into the role).
Medical Assistant GYN Oncology Compass OncologyMedical Assistant GYN OncologyTigard, Oregon$21.09–$35.65 / hourAs a member of The US Oncology Network , one of the nation's largest community-based cancer treatment and research networks, Compass Oncology participates in leading-edge clinical trials through US Oncology research, which has helped develop 89 FDA approved cancer therapies. If you are a dedicated, team-oriented, patient-centered individual looking for an opportunity where you are proud of what you do, work hard, have fun, want to learn and go home at the end of the day knowing you made a difference in the lives of our patients; Compass Oncology is the place for you!
Project Assistant Pyramid Consulting, IncProject AssistantVancouver, WA$21–$22.50 / hourBy applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Key Requirements and Technology Experience: Skills- Min 2 years of experience supporting Document Control, Administrative & Clerical Duties.
Certified Medical Assistant Tryfacta, IncCertified Medical AssistantPortland, OR$32–$34 / hourTryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement. Responsibilities for this position include, but are not limited to: Obtaining and recording patient medical histories, vitals, test results, and other information for medical records while maintaining strict confidentiality.