Traveling Administrative Coordinator

Administrative Assistant

$80k-$95k/yr.

(Contract)

Hybrid- SF (onsite 4 days a week)

Hours 9am-7pm

We are seeking a polished and proactive Administrative Assistant to support senior leadership. This role requires significant experience coordinating complex domestic and international travel, producing detailed itineraries, and managing last‑minute changes with professionalism and accuracy. The ideal candidate is highly organized, adaptable, and comfortable working in a fast‑paced environment with evolving priorities.

Key Responsibilities

• Coordinate frequent domestic and international travel, including flights, hotels, ground transportation, visas (when applicable), and highly detailed itineraries
• Manage calendar scheduling and update contacts in Outlook and CRM systems
• Prepare and submit expense reports, ensuring receipts are organized, complete, and submitted on time
• Support on‑site meetings by booking conference rooms, arranging catering, and coordinating with IT as needed
• Assist with off‑site meetings, events, and multi‑day engagements, handling logistics such as venues, A/V, catering, and schedules
• Complete printing and document preparation requests (including ad‑hoc and time‑sensitive projects)