Remote Administrative Services Coordinator

Careerscape is recruiting on behalf of our client, a growing organization based in New York, for an entry-level Administrative Services Coordinator to join their team on a remote basis. This is a great opportunity for an organized, detail-oriented professional who wants to build a career in office administration and operations support while working with a collaborative, fast-paced team.

Day to day, you will keep the administrative engine of the office running smoothly, coordinating schedules, maintaining records, and serving as a go-to resource for internal teams and outside vendors. People who thrive in this role enjoy juggling multiple priorities, communicate clearly in writing and over the phone, and take pride in getting the small details right so that everyone else can focus on their own work.

Responsibilities

• Coordinate calendars, meetings, and travel arrangements for team members
• Maintain accurate digital and physical filing systems and records
• Answer and route incoming calls, emails, and general inquiries
• Process incoming and outgoing mail and shipments
• Assist with preparing reports, correspondence, and presentation materials
• Order and track office supplies and equipment
• Support onboarding logistics for new hires
• Assist with invoice processing and basic expense tracking
• Help coordinate internal events and meetings
• Provide general administrative support to multiple departments as needed

Requirements

• High school diploma or equivalent required; associate or bachelor degree preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace applications
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines independently
• Comfortable working in a remote environment with minimal supervision
• Prior internship or office experience a plus but not required
• Professional demeanor when interacting with internal and external contacts
• Reliable internet connection and a dedicated home workspace

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with company match
• Paid time off and paid holidays
• Remote-friendly culture with flexible scheduling
• Home office equipment stipend
• Professional development and training opportunities
• Employee assistance program
• Company-provided laptop and software tools
• Paid parental leave
• Opportunities for internal growth and advancement