Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, County Ordinances, Cross-Functional, Detail Oriented, Documentation, File Maintenance, Leadership, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project Execution, Project Management Software, Project Tracking, Project/Program Coordination, Reporting Skills, Spreadsheets, State Laws and Regulations, Status Reports, Team Player, Time Management, Writing Skills
Project & Administrative Coordinator, $22-25/hour
Position Overview
We are seeking a highly organized and proactive Project & Administrative Coordinator to support day-to-day operations while assisting with project execution across teams. This role blends traditional administrative support with project coordination responsibilities, making it ideal for someone who thrives in a fast-paced, collaborative environment.
Key Responsibilities
- Coordinate and support multiple projects, tracking timelines, deliverables, and key milestones
- Assist in planning meetings, preparing agendas, and documenting action items
- Maintain project documentation, reports, and status updates
- Provide administrative support including calendar management, scheduling, and correspondence
- Collaborate with cross-functional teams to ensure project alignment and smooth execution
- Track deadlines and follow up on outstanding tasks to ensure timely completion
- Prepare presentations, spreadsheets, and reports for leadership review
- Organize and maintain digital files and systems for efficiency and accuracy
- Assist with process improvements to enhance workflow and productivity
Qualifications
- Bachelor's degree preferred (Business, Communications, or related field)
- 2-5 years of experience in administrative support, project coordination, or related role
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project tools (e.g., Asana, Monday, Smartsheet)
- Ability to manage multiple priorities with attention to detail
- Self-starter with a proactive, problem-solving mindset
Preferred Skills
- Experience working in a fast-paced or cross-functional environment
- Familiarity with project management methodologies or tools
- Strong analytical and reporting skills
- Ability to interact with stakeholders at all levels
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
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Ultimate Staffing Services