Position Overview: The Administrative Assistant will help keep our construction projects running smoothly by handling material orders, coordinating with suppliers, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly with both office staff and field supervisors.
Key Responsibilities:
Receive material requests from supervisors and project managers
Contact vendors for quotes, pricing, and availability
Create and submit purchase orders (POs) for approved materials
Track deliveries, verify packing slips, and match invoices to POs
Maintain vendor and supplier account information
Assist with scheduling, document filing, and data entry
Support general office operations (emails, calls, spreadsheets, etc.)
Coordinate with the accounting team for invoice processing and payment tracking
Qualifications:
2+ years of administrative experience (construction or trades preferred)
Strong communication and multitasking skills
Experience using Excel, QuickBooks, or similar software
Detail-oriented, dependable, and organized
Ability to work independently and in a team setting
Familiarity with construction materials or suppliers is a plus
This is a remote position.