Administrative Skills, Detail Oriented, Housekeeping/Cleaning, Mail Processing, Maintain Compliance, Operational Support, Organizational Skills, Purchasing/Procurement, Safety/Work Safety, USPS (United States Post Office)
LOCATION
Chicago, IL
POSTED
4 days ago
Office Administrator
Department: Global Governance, Estates, and Procurement
Employment Type: Part Time
Location: USA Chicago
Reporting To: Stuart Cartwright
Description
Please note - This is a part-time role paid hourly, up to 8 hours per week required.
We are seeking a reliable and detail-oriented individual to support our office operations. The primary responsibility is to manage incoming USPS mail; including sorting, scanning, and distributing to internal stakeholders. This role also includes occasional ad hoc administrative tasks to support general office upkeep and project-related needs.
Key Responsibilities
Retrieve, open, sort, and scan incoming USPS mail
Digitally route scanned documents to appropriate recipients
Maintain confidentiality and organization of physical and digital records
Manage incoming cheque payments and coordinate their secure deposit in line with company procedures
Perform light office housekeeping (e.g., tidying work areas, refilling supplies)
Assist with miscellaneous administrative tasks and internal projects as assigned
When required, providing support in the execution of safety and occupational health & safety (HSE) related activities, inspections and compliance checks.
Skills, Knowledge & Expertise
High attention to detail and organizational skills
Comfortable with scanning equipment and basic digital workflows
Professional discretion when handling sensitive documents