Level II Secretary

JOB DESCRIPTION Page 1 of 3 PERTH AMBOY BOARD OF EDUCATION Level II Secretary Qualifications:

1. Demonstrates enthusiasm and interpersonal skills that relates well with students, staff, administration, parents and the community.
2. Computer knowledge with typing ability in excess of 60 wpm.
3. Previous experience in secretarial role; experience in public school work preferred.
4. Proficient in Microsoft Office, information systems, and Google docs.
5. Ability to take notes at meetings as required.
6. Must possess High School Diploma.
7. Ability to organize and prioritize daily work and projects and meet tight deadlines.
8. Required Criminal History Check.
9. Demonstrate the ability to communicate effectively in English/Spanish, both orally and in writing, using proper grammar and vocabulary.
10. Provide Proof of US citizenship or legal Resident Alien status by completing Federal Form I-9.
11. Pass required State Mantoux/Tuberculin test and physical exam as required. Reports to: Department Administrator/ School Principal Nature and Scope of Job: To provide office administrative assistance to the assigned administrator and perform duties and tasks as assigned to ensure the smooth operation of the school/department. Duties and Responsibilities: Level II Secretary shall:
12. Screen telephone calls; arrange appointments, make routine calls for Administrators.
13. Greet and direct visitors, parents, and general public.
14. Sort and review mail for Administrator.
15. Type memos, letters, reports, and schedules.
16. Order repairs of office equipment.
17. Photocopying and duplication of observations, letters, schedules, bulletins and flyers.

JOB DESCRIPTION Page 2 of 3 PERTH AMBOY BOARD OF EDUCATION Level II Secretary (Cont'd.)

7. Assist in the preparation of budget reviews, make lists of all school and office supplies to be ordered.
8. Monitor supply inventory.
9. Operation of all office machines and equipment. 10.Type from rough draft, verbal instruction or transcribing machine recordings. 11.Perform any other duties as defined by Department Administrator/School Principal. VERIFICATION OF COMPETENCY:
10. District application and resume.
11. Required documentation outlined in the qualifications above.
12. A minimum of three letters of reference from former employer and other professional sources,
13. Official college transcripts/ High school diploma.
14. Employment interview. Physical Demands, Visual Acuity and Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made while performing this job, the staff member shall:
15. Use strength to lift items needed to perform the functions of the job.
16. Sit, stand, and walk for required periods of time.
17. Speak and hear.
18. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
19. Communicate effectively in English, using proper grammar and vocabulary.
20. American Sign Language or Braille may also be considered as acceptable forms of communication.
21. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.

JOB DESCRIPTION Page 3 of 3 PERTH AMBOY BOARD OF EDUCATION Level II Secretary (Cont'd.) Environmental Demands: The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.

1. Exposure to a variety of childhood and adult diseases and illnesses.
2. Occasional exposure to a variety of weather conditions.
3. Exposure to heated/air conditioned and ventilated facilities.
4. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
5. Function in a workplace that is usually moderately quiet but that can be noisy at times. Terms of Employment: 12 month exempt salaried position. Salary will be in accordance with the established salary guide in the Agreement between the Perth Amboy Board of Education and the Perth Amboy AFT. Salary benefits, and leave time as negotiated. Conditions established by laws and codes of the State, and policies, rules, and regulations established by the Board of Education (N.J.S.A. 18A:27-4 et). The Level II Secretary will be evaluated by the Department Administrator/School Principal. Date Adopted: May 31, 2012 Date Revised: March 8, 2018