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LAWA - Administrative Assistant II

Pacific Pros

  • Los Angeles, California
  • 30+ days ago

    Highlights

    Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed. Pacific Pros is a privately-owned company specializing in construction management, engineering, inspection, support services and project management in public works, focusing on heavy civil construction, transportation, sea port and airport projects.

    Numbers & Facts

    LocationLos Angeles, California
    Websitehttps://pacificpros.com/

    Description

    Benefits:
    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance
    Pacific Pros is seeking Administrative Assistant II for Construction Projects to be a representative for Los Angeles World Airport (LAWA).

    Work Location: LAWA has required the candidates be local for this position.

    Region: Los Angeles, CA

    Status: Full-time Hybrid.

    Opening: April 2026, Immediate

    Working Hours:     TBD, typical dayshift is 8:00am – 5:00pm M-F

    Position Description Summary
    The position will provide administrative support to The Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed. 

    Essential Job Duties
    •  In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
    •  Perform various administrative, clerical, data collection, data entry, and report writing tasks.
    •  Receive direction from immediate supervisor in completing non-routine assignments.
    •  Gather statistics and general data; review and combine this information into established reports for use internally.
    •  Scan documents and reports as required.
    •  May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
    •  May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
    •  Distribute reports as directed by immediate supervisor.
    •  Originate correspondence and reports not requiring the personal attention of immediate supervisor.
    •  Prepare general correspondence and maintain general files.
    •  Answer telephone, take and relay messages, screen callers and direct calls accordingly.
    •  Receive, sort, and distribute mail.
    •  Maintain an organized workspace by keeping documents and supplies properly stored.
    •  Contribute to the advancement of TDG’s goals through commitment to productive collaboration with all stakeholders.
    •  Perform other responsibilities associated with this position as may be appropriate. 
    Hardware/Software Knowledge
    •  Proficiency in Microsoft Office Suite of software is required.
    •  Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required. 
     Professional Experience Level/Other Qualifications 
    •  Good written and oral communication, organizational, and interpersonal skills are required.
    •  A working knowledge of TDG policies and procedures is preferred.
    •  Self-starter, multi-tasker.
    •  Ability to bring assignments to completion independently.
    •  Ability to work in a high volume, dynamic team environment.
    •  Proven record of accomplishments of office administration.
    •  Prolog experience.
    •  Flexible attitude to changing conditions.
    •  Accountable and dependable to follow through with tasks/project. 
    Minimum Education/Training
    •  High school diploma (or equivalent) and five years or more of relevant work experience. 
    Element-Specific Requirements/Notes
    • May assume other duties as required/needed.
    • This position offers a hybrid/telework schedule. Telework – Monday and Friday. Onsite – Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details. 
    Compensation: $24.00 - $28.00 per hour




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