Floating Administrative Assistant and Catering Coordinator

Javen Technologies

Chicago, IL

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Budget Management, Calendar Management, Catering Services, Event Management, Expense Reports, Expense Tracking, Inventory Management, Maintain Compliance, Organizational Skills, Plan Meetings, Reconciliation, Safety Compliance, Safety Standards, Sanitation, Time Management, Travel Planning, Vendor/Supplier Relations

LOCATION

Chicago, IL

POSTED

2 days ago

Position Title: Floating Administrative Assistant and Catering Coordinator
Client Location: Chicago, IL (Onsite)
Project Duration: 12+ Months with Possible Extension

Provide coverage for administrative tasks across departments as needed.
Manage calendars, schedule meetings, and prepare meeting materials.
Assist with travel arrangements, expense reporting, and document preparation.

Meeting & Event Coordination:

Organize meeting logistics, including room reservations and technology setup.
Act as point of contact for catering requests, ensuring timely and accurate service.
Confirm headcount, dietary needs, and vendor coordination for catered events.

Vendor & Budget Management:

Maintain relationships with approved catering vendors.
Track catering expenses and reconcile invoices in compliance with budget guidelines.

Office Operations:

Support reception duties when required.
Assist with supply ordering and inventory management.
Ensure compliance with health, safety, and sanitation standards during events.

Q ualifications:

Education: High school diploma required; associate or bachelor's degree preferred.

Experience:

2+ years in administrative support or office coordination.

Floating Administrative Assistant and Catering Coordinator

Javen Technologies

Chicago, IL

About the Company

Javen Technologies

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