| Location | Jacksonville, FL |
| Salary | $115,000–$150,000 Per Year |
Corporate Secretary
Jacksonville, FL | Primarily Remote | Direct Hire
Salary: $115,000-$150,000 annually
Job Overview
We are seeking an experienced Corporate Secretary to support the corporate governance and securities compliance functions of a publicly traded company. This highly visible role works closely with the General Counsel, Board of Directors, senior leadership, and external advisors to manage Board operations, SEC reporting requirements, subsidiary governance, and other key corporate matters.
Key Responsibilities
Coordinate Board and committee meetings, calendars, notices, agendas, presentations, meeting materials, resolutions, and minutes.
Attend Board and committee meetings and maintain official governance records, action items, and Board portal materials.
Manage the annual proxy statement and stockholder meeting process, including director and officer questionnaires, governance disclosures, schedules, logistics, and outside providers.
Prepare and coordinate Section 16 filings
Administer EDGAR Next access and account requirements.
Maintain insider lists, trading blackout communications, and preclearance records in coordination with the General Counsel.
Coordinate director onboarding, Board and committee evaluations, independence reviews, related-party disclosures, and director compensation information.
Maintain corporate governance policies and committee charters and assist with updates.
Manage domestic and international subsidiary governance, including annual filings, officer/director changes, corporate approvals, registered agent matters, certificates, powers of attorney, and document authentication.
Support Disclosure Committee administration and coordinate governance information used in SEC reporting.
Maintain the corporate governance calendar and coordinate with outside counsel, the transfer agent, stock exchange, proxy providers, and governance vendors.
Provide confidential support to the General Counsel and assist with corporate transactions, restructurings, and other Legal Department initiatives.
Qualifications
Bachelor's degree or equivalent combination of education and directly relevant experience.
5+ years of relevant experience with a publicly traded company or law firm supporting public-company clients.
Hands-on experience with:
Board and committee administration
Annual proxy and stockholder meeting processes
Section 16 reporting and securities filing deadlines
Working knowledge of SEC and NYSE corporate governance requirements.
Strong drafting, organizational, project-management, and communication skills.
Exceptional attention to detail, discretion, judgment, and ability to handle confidential information.
Proficiency with Microsoft Office.
Experience with Board portals, securities filing tools, and entity-management systems.
Experience with BoardVantage, EDGAR Next, and CT hCue/CTAdvantage is preferred.
Paralegal certification or formal corporate governance training is a plus.
Ideal Candidate
The ideal candidate has strong public-company corporate governance experience and is comfortable independently managing Board processes, proxy-related activities, Section 16 filings, and complex governance deadlines. This person should be proactive, highly organized, polished when interacting with senior executives and Board members, and comfortable handling sensitive information with a high degree of discretion.
Pay Details: $115,000.00 to $150,000.00 per year
Search managed by: Kimberly Kans
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.