Commercial Management Assistant

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At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:'' https://www.hdrinc.com/our-story''

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The Commercial Management Assistant is responsible for the completion of tasks as delegated by the Senior Commercial Manager, Commercial Manager, or Project Manager

• Assists in preparing weekly and monthly reports as required
• Assists in document production and transmission
• Assists in drafting contracts
• Assists in data analysis and tracking
• Assists in project startup, execution, and close out documentation development, storage and communication
• Other tasks as assigned
• Up to 10% travel may be required depending on the needs of the projects

Specific duties include, but are not limited to the following;

Contract Management

1. Monitoring Compliance

2. Assist in Preparing Subcontracts

3. Assist in Processing Contract Change Orders

4. Assist in Contract Close-Out

Risk Management

1. Circulate Risk Register for Updates

2. Participate in Monthly Project Reviews

Document Control

1. Verify Compliance

2. Assist with Onboarding Team Members

Dispute Resolution

1. Assist with Monitoring Claims Issues

2. Review Supporting Documents for Impacts on Firm Fixed Fee Consultants or Subcontractor Infractions

Project Accounting

1. Support Internal and External Invoicing

2. Review Reimbursable Expenses

Scheduling

1. Coordinate with Project Controls Manager on Schedule

Issues/Impacts

2. Attend Schedule Report Outs and Assist with

Identification of Design Team Risks

3. Assist with Schedule Adjustments for Change Orders

#LI-JF1

Keywords: Commercial Management Assistant, commercial management, commercial manager

Preferred Qualifications

• Design build experience
• Ability to do low code programming is a plus (e.g. QuickBase)
• Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention
• Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects

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Required Qualifications

• A minimum of 3 years'' experience in Architecture/ Engineering, Design-Build, P3, project management, or project controls environment
• Entry level positions are possible with a bachelor''s degree in architecture, business, law or equivalent
• Ability to work well in a high performing team structure in a fast-paced environment
• Self-starter; good communication and people skills
• Must be committed to quality and improvement and promoting HDR''s values

What We Believe

HDR is our company. Together, we build on each other''s life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

'',''We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Pay Transparency Location1}: $85,600 - $128,000'','''',''United States-California-Los Angeles'',''United States-California-Los Angeles'',''United States-California-San Diego'',''United States-California-San Diego'','''','''','''','''','''','''',''Architecture'',''Architecture'',''Full-time'',''Full-time'',''Regular'',''Regular'','''','''',''Gen Architecture'',''Gen Architecture'',''Jun 11, 2026'',''Jun 11, 2026'',''false'',''785574'',''785574'',''true'',''785574'',''false'',''Submission for the position: Commercial Management Assistant - (Job Number: 193726)'',''false'',''785574'',''false'',''true''