Attorney Support Secretary

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About the Role

The Attorney Support Secretary is an integral part of Lathams Attorney Support team. This role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms.

This role will be located in our Chicago office. Please note that this role will require in-office presence Monday - Friday for the first 90 days. After 90 days, the in-office requirement will be 4 days and 1 day remote.

Please also note, the schedule and hours will be Monday - Friday, 2:00 pm - 10:00 pm.

Responsibilities & Qualifications

Other key responsibilities include:

• Monitoring lawyer time entries for compliance with firm standards, while proactively editing entries, and alerting attorneys of any non-compliance.
• Generating, editing, and posting client invoices ensuring firm and client defined standards (Outside Counsel Guidelines) are met, while working with assigned lawyers to regularly manage their billing inventory, as applicable.
• Gathering and working to the preferences of assigned attorneys in order to execute tasks such as expense reimbursement, calendaring and scheduling, document management/edits, and travel arrangements.
• Preserving the confidentiality of firm and client protected information.
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains.

Wed love to hear from you if you:

• Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.
• Possess the initiative to work both independently and in a team environment with a customer service focus.
• Demonstrate the ability to multi-task and adapt to continuously evolving technology platforms.

And have:

• A high school diploma or equivalent; preferably a Bachelors degree or equivalent.
• A minimum of three (3) years of relevant experience in a legal or professional services environment.

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance.

Eligible employees can participate in Lathams comprehensive benefit program which includes:

• Healthcare, life and disability insurance.
• A generous 401k plan.
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure.
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more).
• Professional development programs.
• Employee discounts.
• Affinity groups, networks, and coalitions for lawyers and staff.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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Pay Range: USD $70,000.00 - USD $85,000.00 /Yr.