Administrative Assistant - Sustainability & Social Impact

Job Description:

Company Description:

McDonald's is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald's remains one of the world's leading corporations after almost 70 years. Joining McDonalds means thinking big and preparing for a career that can have influence around the world.

At McDonald's, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

Department Overview

This important position will support the VP/Chief Sustainability and Social Impact officer and two Senior Directors. In this role, you will be a critical team member and will perform a wide variety of specialized and administrative functions. You must possess strong organizational and communication skills and demonstrate a proven track record of getting results. This role will report directly to VP/Chief Sustainability and Social Impact officer.

As a key member of the Sustainability and Social Impact team, the Administrative Assistant will embody and promote our commitment to inclusion and service. We value individuals who actively engage in community service and demonstrate alignment with our core values in both professional and personal contexts. This role supports leaders who drive meaningful change, and we seek candidates who are passionate about contributing to a purpose-driven culture.

Duties

• Provide high‑level, proactive administrative support to a senior executive, including complex calendar management, meeting coordination, and day‑to‑day prioritization for Vice President and both Senior Directors.
• Anticipate executive needs, manage competing priorities, and operate independently with minimal direction in a fast‑paced environment.
• Serve as a trusted partner by exercising sound judgment, discretion, and professionalism at all times.
• Manage and coordinate logistics across Vice President and Senior Directors while ensuring accuracy and follow‑through.
• Demonstrate exceptional organizational, time‑management, and multitasking skills to ensure deadlines and deliverables are met.
• Oversee monthly and weekly meetings, managing event logistics, agenda creation when needed, attendee experience, and communication.
• Coordinate travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.
• Act as primary liaison between Vice President, Senior Directors, other departments and suppliers; ensuring effective communication of messages, priorities and directives
• Process invoices and vendor contracts in a timely manner, including issue tracking and resolution
• Support department-wide communications through emails, Teams messaging, and webcast support
• Maintain distribution lists and facilitate information sharing
• Maintain on‑site presence that aligns with the VP's schedule, ensuring in‑office availability during leadership's core hours and key on‑campus commitments to provide timely, real‑time administrative support.

Qualifications

• 5+ years in executive support, office management, or similar roles
• Experience with travel coordination and expense processing
• Strong multitasking, organization, communication, and project management skills
• Proficiency using Microsoft 365 tools (Teams, Outlook, Co-Pilot, collaboration features) to streamline executive support and improve coordination.
• Curious and proactive about learning new tools and technologies
• Polished, professional, proactive, and detail-oriented
• Strong communication, project management, and critical thinking skills
• Reliable, results-oriented, and able to anticipate needs
• Comfortable working in a fast-paced environment
• Comfortable working with senior leadership and managing confidential information

Compensation

Bonus Eligible: Yes

Benefits Eligible: Yes

Salary Range

The expected salary range for this role is $30.87 - $38.59 per hour.

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.

Additional Information:

Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment.

Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.

McDonald's is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald's provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.

McDonald's provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.