Overview: The Administrative Assistant performs and provides administrative support to the Provider Relations Team (Outpatient Sales Team members).
Hours: M-F 8:30 - 4:30PM, 38 hours per week.
Below duties are performed by the PRS Admin for support of the PRS Team and Manager:
- Confirm Lunches for PRS Team
- Schedule catering
- Send pre mails for in services w/recent referrals and websites for physicians (we could add our 'color' for specifics, i.e., personalities our clinicians should be aware)
- Complete expense reports
- Organizations of print materials for each mobile office (the # of print items will diminish) including labels and ensuring we have most up to date pieces
- Order copies for slip sheets
- Identifying referrals from new sources to be called on
- Assist Clinic Managers with Community Events (distribution of flyers, assisting w/set up planning delivery of tablecloth, etc)
- Signatures - weekly that are not difficult to obtain
Manager assistance:
- Productivity Reports
- CRM Changes/Updates
- Update Monthly Eval report with productivity and sites that are behind - days to schedule
Qualifications:
- High School Diploma, Associates degree preferred
- 1 yrs. of experience in high volume office
- Proficient at desktop computing and operation of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Access, Adobe)
- Excellent communication and Organizational skills
- Attention to details and able to prioritize requests
- Strong Customer service skills
- Able to work in a fast pace environment
- Must have administrative support experience and considerable knowledge of office procedures
- Ability to plan and manage multiple projects/tasks
- Well organized, flexible, and able to independently follow-through on tasks and assignments
Thriving in a culture that you can be proud of, you will also receive many employee benefits such as the following:
- Competitive Pay
- Comprehensive Benefits package
- Vacation/Paid Time Off
- Retirement Plan
- Employee Discounts
- Clinical Education and Professional Development Programs