Administrative Assistant NAVSEA, San Diego

Overview:

PCSI is seeking an experienced Administrative Assistant This position will report to the Project Manager/Foreman and is based in NAVSEA, San Diego. Typical work hours will be Monday through Friday from 6:30am-3:00pm

PCSI is an AbilityOne employer—as such, individuals and veterans with disabilities may be prioritized based on role.  Documentation may be required.    

Benefits Include:

• Starting Pay $39.78
• Paid vacation and sick time, in addition to federal holidays.

• Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You'll Do as Administrative Assistant:

• ​​​Answer phones and greet visitors.  

• ​Schedule appointments and maintain calendars. 

• ​Schedule and coordinate staff and other meetings.  

• ​Prepare communications, such as memos, emails, invoices, reports and other correspondence. 

• ​Write and edit documents from letters to reports and instructional documents. (Create Charters, SWARMC notes, and SWRMC instructions)  

• ​Create and maintain filing systems, both electronic and physical. 

• ​Manage accounts, perform bookkeeping, and complete payroll.  

• ​Ability to generate floor plans via Visio or MS Excel for current and future room/office layouts.  

• ​Ability to read diagrams, sketches, and facility floor plans. 

• ​Responsible for assisting SWRMC’s FOS and NAVFAC’s FMS with project coordination. 

• ​Inspect office furniture and spaces to determine if it needs to be replaced or renovation is necessary. 

• ​Track financial progress of unfunded renovations and zero-based budget for code 1150. 

• ​Generate laydown requests for base visitors and contracting companies.  

• ​Manage SWRMC’s 5-Year Renovation Plan.  

• ​Draft agenda and keep minutes for Quarterly Drumbeat/PFM Meetings. 

• ​Take notes and observations during zone inspections. Submit trouble tickets for any findings during inspection. 

• ​Responsible for phone coordination, LAN drops, and request forms for IT requests. 

• ​Upload status updates in EDW system.  

• ​Assist SWRMC’s FOS with SAR submittals.  

• ​Schedule solicitation site walks. 

• ​White spaces and facility inventory management. 

• ​Present information of work done throughout week with weekly report of ongoing projects. 

• ​May, on occasion, operate a company-owned vehicle (and cellular telephone) to transport self and others in performance of assigned duties.

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Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

What You'll Need:

• ​​​High school diploma or GED   
• ​Minimum of one (2) year of prior experience working as an Assistant, or related experience preferred, but not required. 
• ​Ability to work with little supervision and maintain a high level of performance. 
• ​Must be able to read, write, and understand the English language.​​ 

Knowledge, Skills and Abilities:

• ​​​Requires knowledge of Smart phones, iPads, PC functions and software.  

• ​Operation of windows applications, Adobe Pro, Adobe Acrobat, MS Outlook, MS Word, MS Excel, MS PowerPoint, Visio etc., and related applications. 

• ​Ability to follow policies and procedures in place to perform duties assigned. 

• ​Ability to assist and communicate with others as needed and establish effective working relationships.​​ 

Other Requirements:

• ​​​Ability to pass criminal, drug, and driving screening. 

• ​Exposure to dirt, dust, loud noise, and outside weather conditions. 

• ​Ability to climb, bend, squat, push, lift and carry objects up to 10 pounds; prolong walking up to 10%. 

• ​Ability to work any time or day of the week, including weekends and holidays. 

• ​Possess valid driver’s license and maintain good driving record. 

• ​Ability to obtain and maintain a NACI clearance and Common Access Card.​​ 

PCSI does not offer immigration sponsorship for this position. This includes visa types such as H-1B, TN, and STEM OPT. Please do not apply if you currently require or may require sponsorship now or in the future.

All veterans and/or persons with all types of disabilities are strongly encouraged to apply!