EHS Administrative Coordinator

Position Overview

The EHS Administrative Coordinator provides administrative and organizational support to the Environmental, Health & Safety (EHS) department.

This position is responsible for maintaining accurate records, entering and organizing data, managing documentation, and supporting the department with day-to-day administrative activities.

The ideal candidate is highly organized, detail-oriented, comfortable working with confidential and safety-related information, and able to manage multiple priorities within a fast-paced manufacturing environment.

Work Schedule & Location

• Location: 1600 Harvard Ave, Cleveland, OH 44105

• Schedule: Monday – Friday

• Shift: 1st Shift

• Position Type: Contract

Key Responsibilities

EHS Records & Documentation

• Perform accurate and timely data entry for EHS records, reports, databases, and tracking systems.

• Maintain, organize, and update electronic and hard-copy EHS files and documentation.

• File and retrieve safety, environmental, training, inspection, incident, and compliance records as needed.

• Organize information to ensure EHS documentation is easily accessible and maintained according to company requirements.

• Maintain organized electronic folders and shared drives, ensuring documents are properly named, stored, and retained.

• Review documentation for completeness, accuracy, and consistency and follow up on missing information when necessary.

• Assist with maintaining records related to regulatory and company EHS requirements.

• Handle sensitive and confidential information appropriately.

Data Tracking & Reporting

• Maintain spreadsheets, tracking logs, and databases related to EHS activities.

• Assist with tracking:

  • Employee training

  • Certifications

  • Inspections

  • Audits

  • Corrective actions

  • Other EHS-related requirements

• Prepare, organize, and distribute EHS forms, reports, communications, and supporting documentation.

• Assist EHS personnel with compiling information and preparing reports, presentations, and meeting materials.

Administrative Support

• Support the scheduling and coordination of EHS meetings, training sessions, inspections, and other department activities.

• Assist with maintaining safety bulletin boards, employee communication materials, and EHS resources.

• Provide general administrative support to the EHS department.

• Assist with special projects and other assigned responsibilities.

Required Skills & Qualifications

• 1–2+ years of related administrative, secretarial, office management, or similar experience.

• Background in administrative support, executive secretarial work, and/or office management.

• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.

• Strong attention to detail and accuracy.

• Strong time-management and communication skills.

• Ability to prepare reports, business correspondence, and procedure documentation.

• Ability to learn new software programs and electronic systems as required.

• Ability to work with confidential and safety-related information.

• Ability to work effectively within a fast-paced manufacturing environment.