EHS Administrative Coordinator

Pay Range: $17.89hr - $22.89hr

Job Overview:

The EHS Administrative Coordinator provides administrative and organizational support to the Environmental, Health & Safety (EHS) department. This position is responsible for maintaining accurate records, entering and organizing data, managing documentation, and supporting the department with day-to-day administrative activities. The ideal candidate is highly organized, detail-oriented, comfortable working with confidential and safety-related information, and able to manage multiple priorities in a fast-paced manufacturing environment.

Essential Responsibilities:

• Perform accurate and timely data entry for EHS records, reports, databases, and tracking systems.
• Maintain, organize, and update electronic and hard-copy EHS files and documentation.
• File and retrieve safety, environmental, training, inspection, incident, and compliance records as needed.
• Organize information to ensure EHS documentation is easily accessible and maintained in accordance with company requirements.
• Maintain spreadsheets, tracking logs, and databases related to EHS activities.
• Assist with tracking employee training, certifications, inspections, audits, corrective actions, and other EHS-related requirements.
• Prepare, organize, and distribute EHS forms, reports, communications, and other documentation.
• Assist EHS personnel with compiling information and preparing reports, presentations, and meeting materials.
• Review documentation for completeness, accuracy, and consistency and follow up on missing information when necessary.
• Maintain organized electronic folders and shared drives, ensuring documents are properly named, stored, and retained.
• Assist with maintaining safety bulletin boards, employee communication materials, and EHS resources.
• Support scheduling of EHS meetings, training, inspections, and other department activities.
• Assist with maintaining records related to regulatory and company EHS requirements.
• Handle sensitive and confidential information appropriately.
• Provide general administrative support to the EHS department as needed.
• Perform other duties and special projects as assigned.

Skills/Knowledge:

• Strong organizational skills with ability to manage multiple projects simultaneously.
• High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
• Ability to learn other software programs as required.
• Background in executive secretarial area and/or office management.
• Strong time management and communication skills.
• Strong attention to detail.
• Ability to write reports, business correspondence, and procedure manuals.
• Associate's degree (A. A.) or equivalent from two-year college or technical school.
• 1 - 2 years related experience and/or training.