Administrative Assistant

1.      Minimum requirement: Bachelor’s degree.

2.      Very organized, detail-oriented, analytical & deadline driven

3.      Must have very good verbal & written skills. Bilingual (Spanish) preferred.

4.      Very motivated & able to work with minimum supervision

5.      Ability to multi-task.

6.      Experience in commercial/retail real estate preferable.

7.      Microsoft Excel/Word/Outlook intermediate/advance skills including red-lining or tracking changes in MS Word a MUST

8.      AI-proficient and ability to do research, video presentation & more.

1.       Prepare and finalize real estate correspondences, lease agreements and other transactional documents

2.       Maintain a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, as assigned.

3.       Assist in reviewing, preparing, completing & organizing lease or contract documents, etc.

4.       Process and keep track of leases & other related documents from inception to business opening.

5.       Receive, respond to & field calls from tenants, vendors & other service providers

6.       Organize & maintain filing system & supply inventory

7.       Assist in the due diligence process & documentation, such as title documents, closing documents, estoppels, and all other related documents, when necessary.

8.       Assist in coordinating marketing events & campaigns

9.       Assist in keeping track of partnership & organizational documents

10.   Perform general administrative support duties, i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, organize filing system, office supply inventory, and learn/use AI apps among others.