ADMINISTRATIVE ASSISTANT III - PERINATAL CENTER FACILITATOR

Job Description - ADMINISTRATIVE ASSISTANT III - PERINATAL CENTER FACILITATOR (00139095)

Job Description

ADMINISTRATIVE ASSISTANT III - PERINATAL CENTER FACILITATOR

Job Number:

00139095

Job Posting

: Jun 11, 2026, 11:24:52 PM

Closing Date

: Jun 26, 2026, 10:29:00 AM Full-time Shift Start Time: 9:00 A.M. Shift End Time: 5:00 P.M.

Collective Bargaining Unit: RWDSU Local 200 Admin Assistants BHS Posting Salary: $32.051 HOURLY

Organization

: Health and Hospital Systems

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU - 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

LOCATION: JOHN H. STROGER JR. HOSPITAL

DEPARTMENT: COOK COUNTY HEALTH PEDIATRICS (PERINATAL CENTER)

SHIFT: 9:00AM - 5:00PM

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

JOB SUMMARY RWDSU LOCAL 200

The Administrative Assistant III (Perinatal Center Facilitator) will serve a pivotal role providing staff support to both primarily the Health Center, the Department Leadership Team, and provide support on a daily basis for Patient Satisfaction initiatives. This position will perform the following on a daily basis: schedule and organize meetings, conferences and presentations; manage calendars; act as receptionist; address departmental communication by responding to inquiries via email and phone; prepare simple correspondence, as directed; update budgets and review expense reports - per procedure; maintain inventory; update and maintain department records; assist with onboarding new personnel; monitor the credentialing process, as directed; liaise with other departments and personnel; and performs all other related duties as assigned. This is a grant-funded position. The Grant 2025 CCH IL Perinatal will expire on June 30, 2027, with the potential to be renewed.

Typical Duties

• Maintains documents related to compliance with legal and regulatory bodies and the operation of the department.

• Distributes copies of current and updated policies procedures, protocols, interagency agreements and directives to all departmental services.

• Orients new hires to time and attendance requirements and departmental expectations.

• Assists in planning and maintaining the department budget and staffing.

• Prepares documents related to the hiring process, including Requests to Hire, and candidate packets.

• Completes purchase requisitions and any other documents needed for equipment and reimbursements.

• Adheres to the Cook County Health & Hospitals System (CCHHS) and departmental confidentiality policies related to patient care and sensitive activities, including personnel related actions.

• Determines priority of work as assigned and completes assignments by intended target dates.

• Completes clerical duties including answering the telephone, responding to correspondence, sorting, and distributing the mail, filing, typing, and other clerical responsibilities as assigned.

• Performs payroll functions for department, including the completion of payroll correction forms and maintenance of leave documents; monitors time and attendance.

• Maintains a database to monitor time and attendance, including tardiness, dock time, FMLA use and missing punches for every department employee and contractor.

• Submits requests for the repair and maintenance of office equipment for the department; maintains a par stock of supplies for the department.

Typical Duties continued

For employees working in the Perinatal department the following duties apply:

• Takes and transcribes minutes at quarterly perinatal network meetings, staff meetings, and other meetings as assigned.

• Enters data for very low birth weight, Perinatal Mortality Review and other Perinatal Center Data Collection Systems into the Illinois Department of Public Health (IDPH) Vital Records statewide data base.

• Maintains filing system for all correspondences for all perinatal activities, reports, and records, mortality and morbidity reviews, maternal and neonatal transports, state mandated quality improvement projects, certification reimbursement to IDPH, and budget account items.

• Prepares maternal and neonatal materials and information needed for network and Perinatal internal Mortality and Morbidity Conferences and mortality and morbidity reviews and fulfills any other responsibilities.

• Gathers data from a variety of sources for special reports; prepares and assembles reports as assigned.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• High School diploma or GED is required (Must provide proof at time of interview)
• Three (3) years of prior experience providing administrative support to a department or a member of management is required
• One (1) year of experience with one or more the following activities: scheduling events with multiple participants, updating records and reports, and experience responding to basic e-mail communications is required
• Intermediate experience in Microsoft Office applications including Excel, Word, and PowerPoint (MS Office testing will be administered, 70% minimum proficiency rate is required.)

PREFERRED QUALIFICATIONS

• Shorthand and filing skills

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge of Microsoft Office

• Knowledge of departmental and hospital policies/procedures

• Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups

• Strong customer service and empathy skills

• Demonstrates good computer and typing skills

• Demonstrate good phone and email etiquette skills with strong response times

• Demonstrate analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills

• Demonstrate attention to detail, accuracy and precision

• Ability to prioritize, plan, and organize projects and tasks

• Ability to multi-task and meet deadlines in a fast paced and stressful environment

• Ability to adhere to department policies and standards utilizing best practices

• Ability to maintain a professional demeanor and composure when challenged

• Ability to function autonomously and as a team member in a multidisciplinary team

MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.

VETERAN PREFERENCE PLEASE READ

When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service

To Take advantage of the preference a Veteran must:

• Meet minimum qualifications for the position
• Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
• Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214''s, DD 215''s, or NGB 22''s, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable

OR

A copy of a valid State ID Card or Driver''s License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.

If items are not attached, you will not be eligible for Veteran Preference

VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER''S LICENSE AT TIME OF INTERVIEW

BENEFITS PACKAGE

• Medical, Dental, and Vision Coverage
• Basic Term Life Insurance
• Pension Plan
• Deferred Compensation Program
• Paid Holidays, Vacation, and Sick Time
• You may also qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link: http://www.cookcountyrisk.com/

• Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U. S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
• Please note all offers of employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
• CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.

COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.