Administrative Assistant III

• Duration: 8+ month contract, extension or conversion possible
• Pay rate: $23-$30/hr based on experience
• Job Location: Los Angeles, CA
• Schedule: M-F, 1^st shift
• Job#: bh18990

• Provide high-level administrative and clerical support to managers and department staff
• Manage calendars, schedule meetings, and coordinate conference room logistics
• Prepare, edit, and format documents, reports, and presentations using Microsoft Office tools
• Compile, analyze, and summarize data for routine and special reports
• Maintain organized filing systems and manage incoming/outgoing correspondence
• Coordinate travel arrangements, meetings, and departmental events
• Assist with onboarding activities for new hires
• Prepare expense reports and maintain accurate documentation
• Handle confidential and sensitive information with discretion
• Provide phone support and assist with general inquiries
• Maintain office supply inventory and ensure operational readiness
• Support compliance with FDA regulations, safety policies, and ISO standards
• Train and support entry-level administrative staff as needed

• Associate’s degree required; Bachelor’s degree preferred (Business Administration, Communications, or related field)
• Minimum of 4 years of administrative experience, or:
  • High school diploma/GED with 6+ years of related experience in lieu of degree
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is required
• Strong organizational, analytical, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines independently
• Excellent written and verbal communication skills
• Strong attention to detail and commitment to accuracy
• Professional interpersonal skills and ability to work across all levels of the organization

• Ability to lift or move up to 25 pounds
• Ability to stand for extended periods (up to 4 hours at a time)
• Manual dexterity to perform standard office tasks

• Criminal and federal history (7 years)
• Employment and education verification
• OIG and SAM exclusion checks
• Social Security trace and alias verification
• Drug screening (9-panel, excluding THC)

jobpostings@csetalent.com