ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS
Salary: $73,465.20 - $98,999.04 Annually Location: Los Angeles County, CA Job Type: Full-time Job Number: b0889A-EA Department: MENTAL HEALTH Opening Date: December 11, 2025 Closing Date: December 29, 2025 5:00 PM Pacific
Description: The County of Los Angeles is seeking qualified candidates to fill emergency Administrative Assistant III vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
During your initial work period, you will be assessed on your work performance. This assessment will be weighed 100%. Those who successfully pass the assessment will be considered for permanent appointment to emergency Administrative Assistant III.
About This Position: Defines, analyzes, and makes recommendations for the solution of highly complex operating, budgetary and financing, and other management problems of a County department, and participates in the implementation of their solution.
CHECK OUT OUR OUTSTANDING BENEFITS!
The County of Los Angeles offers an excellent benefits package that includes a Cafeteria Benefit Plan, Contributory Defined Benefit Retirement Plan, Deferred Compensation & Thrift Plans, and 13 paid Holidays. Click here to see a list of employee benefits.
Essential Job Functions:
Prepares the annual Mass Cancellation and Accounts Payable/Commitment Reports for submission to Auditor-Controller (A-C) by coordinating with Administrative Services Bureau (ASB) and Accounting Division. Utilizes eCAPS and Procurement knowledge to prepare the analysis of transactions.
Coordinates with Financial Services Bureau (FSB) and Program Analysts to update and delete unused Departmental Object Codes and Unit Codes for prior, current year and future year purchases. Knowledge of the County Fiscal Manual and the various types of Departmental contract language to appropriately identify and establish contact-type encumbrances, consistent with the guidelines, rules and limitations.
Coordinates with various Departmental personnel for the most updated agreements and to establish new fiscal year encumbrances for LE and Consultation providers. Participates in the annual budget and year-end closing process.
Compares Legal Entity (LE) and Consultation contract encumbrance amounts to newly executed contract amendments to adjust the encumbrance amount accordingly. Use of the eCAPS Database Extract file to generate various reports using pivot tables.
Reports may include encumbrances and expenditure data at various levels. Prepares Adhoc Reports for internal reporting and use.
Compares, reconciles, resolves, and provides recommendations to variances between the electronic Countywide Accounting and Purchasing System (eCAPS) Database Extract File - Encumbrances to the eCAPS Adhoc Report.
Process Unit Code, Project Code, Departmental Object Code, and Revenue Source Code requests.
Serves as the back-up to log, distribute, track, and develop 403-1 Budget Transfer forms and encumbrance requests daily and at the various budget phases. Ensure timely approval and processing.
Serves as the back-up to prepare the monthly and quarterly overtime request forms for BFRD. Serves as an inputter for encumbrance documents into eCAPS.
Handles requests for information that may require budget and eCAPS knowledge. Independently research and provide results, as needed. Handles special assignments, as assigned.
REQUIREMENTS
Option I: Three years experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization.
Option II: One year experience as an Administrative Assistant II ** or Staff Assistant II**
Applicant MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
PHYSICAL EXPECTATIONS
LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS: II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION
*Staff capacity is defined as having done work in an organization, the primary purpose is to assist and support administration in the efficient operation of its function by doing research into matters such as: utilization of personnel, allocation of funds/budgeting, workloads and workload fluctuations, legislative analysis, programs or procedures for accomplishing work objectives and developing recommendations as a result of the above research at the level of Los Angeles Countys Administrative Assistant I** or higher.
*Administrative Assistant I analyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance. Acceptable staff capacity classes for experience MAY include, but are not limited to: Accountant I, Accountant II, Administrative Assistant I, Administrative Assistant I, Superior Court, Appeals Hearing Specialist, Board Specialist, Employment Services Assistant I, Financial Specialist I, Human Resources Trainee, Intermediate Board Specialist, Management Assistant, Operation Assistant, Personnel Assistant, Senior Board Specialist, Senior Departmental Personnel Assistant, Staff Assistant I, Staff Assistant, PSS, Supervising Accounting Technician, Supervisor Staff Assistant (BOS).
REQUIREMENTS TO QUALIFY
Option I: Three years experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization.
Option II: One year experience as an Administrative Assistant II ** or Staff Assistant II**
Applicant MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
PHYSICAL EXPECTATIONS
LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS: II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION
*Staff capacity is defined as having done work in an organization, the primary purpose is to assist and support administration in the efficient operation of its function by doing research into matters such as: utilization of personnel, allocation of funds/budgeting, workloads and workload fluctuations, legislative analysis, programs or procedures for accomplishing work objectives and developing recommendations as a result of the above research at the level of Los Angeles Countys Administrative Assistant I** or higher.
*Administrative Assistant I analyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance. Acceptable staff capacity classes for experience MAY include, but are not limited to: Accountant I, Accountant II, Administrative Assistant I, Administrative Assistant I, Superior Court, Appeals Hearing Specialist, Board Specialist, Employment Services Assistant I, Financial Specialist I, Human Resources Trainee, Intermediate Board Specialist, Management Assistant, Operation Assistant, Personnel Assistant, Senior Board Specialist, Senior Departmental Personnel Assistant, Staff Assistant I, Staff Assistant, PSS, Supervising Accounting Technician, Supervisor Staff Assistant (BOS).
REQUIREMENTS TO QUALIFY
Option I: Three years experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization.
Option II: One year experience as an Administrative Assistant II ** or Staff Assistant II**
Applicant MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
PHYSICAL EXPECTATIONS
LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS: II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENT INFORMATION
*Staff capacity is defined as having done work in an organization, the primary purpose is to assist and support administration in the efficient operation of its function by doing research into matters such as: utilization of personnel, allocation of funds/budgeting, workloads and workload fluctuations, legislative analysis, programs or procedures for accomplishing work objectives and developing recommendations as a result of the above research at the level of Los Angeles Countys Administrative Assistant I** or higher.
*Administrative Assistant I analyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance. Acceptable staff capacity classes for experience MAY include, but are not limited to: Accountant I, Accountant II, Administrative Assistant I, Administrative Assistant I, Superior Court, Appeals Hearing Specialist, Board Specialist, Employment Services Assistant I, Financial Specialist I, Human Resources Trainee, Intermediate Board Specialist, Management Assistant, Operation Assistant, Personnel Assistant, Senior Board Specialist, Senior Departmental Personnel Assistant, Staff Assistant I