Administrative Skills, Billing, Budgeting, Consulting, Cost Accounting, Data Collection, Data Entry, File Maintenance, Follow Through, Interpersonal Skills, Mail Processing, Multitasking, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Procedure Development, Prolog Programming Language, Reporting Skills, Spreadsheets, Statistics, Telephone Skills, Word Processing, Writing Skills
Administrative Assistant
Work Location: Hybrid (Telework/On-site) Los Angeles, CA
The position will provide administrative support to the Airport Development Group Cost Accounting Team. Scope will include but is not limited to assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintaining electronic files located in shared environments; training of new Timekeeping app users and providing other administrative support to group as needed.
Essential Job Duties
- In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
- Perform various administrative, clerical, data collection, data entry, and report writing tasks
- Receive direction from immediate supervisor in completing non-routine assignments
- Gather statistics and general data; review and combine this information into established reports for use internally
- Scan documents and reports as required
- May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring the personal attention of immediate supervisor
- Prepare general correspondence and maintains general files
- Answer telephone, take and relay messages, screen callers and direct calls accordingly
- Receive, sort, and distribute mail
- Maintain an organized workspace by keeping documents and supplies properly stored
- Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
- Perform other responsibilities associated with this position as may be appropriate
Hardware/Software Knowledge
- Proficiency in Microsoft Office Suite of software is required
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required
Professional Experience Level/Other Qualifications- Good written and oral communication, organizational, and interpersonal skills are required
- A working knowledge of TDG policies and procedures is preferred
- Self-starter, multi-tasker
- Ability to bring assignments to completion independently
- Ability to work in a high volume, dynamic team environment
- Proven record of accomplishments of office administration
- Prolog experience
- Flexible attitude to changing conditions
- Accountable and dependable to follow through with tasks/project
Education/Training- High school diploma (or equivalent) and five years or more of relevant work experience
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