Administrative Assistant & Human Resource Clerk (8489)

Schedule/Hours: Monday- Friday, typically 9:00 a.m.- 4:00 p.m. (32 Hours/Week).

This position is responsible for:

Relieves Corps Officer of administrative detail and administration operations, functions, and duties; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; processes HR information and maintains the filing system of human resources documents.

Key Responsibilities:

• Coordinates recruitment and onboarding activities for the command. Processes background checks and related appeals for the location. Processes I-9 forms and E-Verify. Assigns required employee training.

• Coordinates paperwork and processing related to New Hires, Onboarding, Employee Changes, Terminations.

• Tracks attendance balances and leave requests.

• Audits and performs data entry and edits in the time keeping system.

• Assists employees with benefits including new hire and open enrollment, paid time off and leaves of absence.

• Prepares advanced and technical reports and spreadsheets from start to finish; prepares or compiles statistical reports.

• Responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.

• Assists with Christmas and seasonal projects as needed.

Physical Requirements and Working Conditions:

• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
• Ability to work well under the pressure of deadlines.
• Ability to follow instructions and work independently with limited supervision.
• Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Employee Benefits:

• Health, Dental and Vision Insurance
• Paid Time Off
• Retirement Savings Plan
• Life Insurance and more!