Administrative Assistant

Intelliswift Software Inc

Chicago, IL

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Alliance/Partner Management, Bank Management, Banking Services, Billing, Budget Reporting, Calendar Management, Commercial Banking, Communication Skills, Customer/Client Research, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Services, Investment Management, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, National Sales, Onboarding, Operational Support, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Reporting Skills, SAP, Sales Operations, Salesforce.com, ServiceNow, Time Management, Travel Planning, Vendor/Supplier Management, Writing Skills

LOCATION

Chicago, IL

POSTED

1 day ago

Pay rate range - $25/hr. to $29/hr.
Fully Onsite

Role Mandate:
The team is seeking an experienced Administrative Assistant providing high-level support to Commercial Banking Relationship Managers and Portfolio Managers, ensuring seamless day-to-day operations for a national sales team. Serving as a maternity leave backfill, this role manages meeting coordination, travel arrangements, expense reporting, and invoice processing while maintaining strong partnerships with bankers and stakeholders, handling multiple priorities, and delivering reliable administrative support in a fast-paced banking environment.

Team Structure:
The Administrative Assistant will be part of a broader team of approximately 30 administrative professionals, with day-to-day support aligned to a smaller team of five. In this role, the individual will provide dedicated support to approximately 6–7 Relationship Managers and Portfolio Managers, partnering closely with stakeholders to coordinate administrative activities, manage priorities, and ensure efficient operations across the Commercial Banking team.

Role Responsibilities:
• Provide high-level administrative support to large fast paced teams.
• Manage complex calendars, schedule meetings, and coordinate logistics.
• Plan and support team meetings, events, and departmental activities.
• Prepare reports, presentations, correspondence, and other business documents.
• Process invoices, expense reports, and budget-related activities.
• Coordinate travel arrangements and associated logistics.
• Maintain organized records, filing systems, and administrative processes.
• Responsible for client data and report generation in Salesforce
• Act as a liaison with internal teams, external vendors, and business partners.
• Support office operations, including onboarding, workspace coordination, and supply management.

Must Have Skills:
• Priority: Must be able to adhere to the schedule of 5x per week in office 8:30am-5pm CT
• 4+ years of administrative or executive support experience.
• Postsecondary education (doesn't need to be relevant)
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong problem-solving and critical thinking abilities.
• Ability to manage multiple priorities and work independently.
• Proven ability to build effective relationships with a wide range of stakeholders.

Nice to Have Skills:
• Relevant postsecondary
• Experience supporting senior executives or multiple leaders in a large corporate environment.
• Previous experience in banking, financial services, or a highly regulated industry
• Advanced Microsoft Office skills, including PowerPoint, Excel, Outlook, Teams, and Word.
• Experience coordinating large meetings, events, town halls, or leadership offsites.
• Knowledge of Workday, Concur, SAP, ServiceNow, or similar corporate systems.
• Ability to manage competing priorities and remain calm under tight deadlines.

Administrative Assistant

Intelliswift Software Inc

Chicago, IL

About the Company

Intelliswift Software Inc

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