About the Job
Summary of Position:
We are looking for a highly organized and detail-oriented Administrative Assistant to support the daily operations of a fast-paced healthcare department. In this role, you will be a key partner to leadership and staff-managing communications, coordinating schedules, and ensuring the seamless flow of information across teams.
This position is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative, service-focused environment.
Primary Duties and Responsibilities:
- Serve as a central point of contact for the department, managing calls, inquiries, and communication with staff, patients, and external partners
- Coordinate daily administrative operations, including calendar management, meeting scheduling, travel arrangements, and special projects
- Prepare correspondence, reports, meeting materials, and confidential documents with a high level of accuracy and professionalism
- Maintain organized records, filing systems, and data tracking processes to support reporting and operational efficiency
- Support payroll, personnel documentation, and general administrative processes
- Coordinate meetings, seminars, and events-handling logistics, materials, and follow-up documentation
- Monitor office operations, including supplies, equipment, and vendor coordination
- Assist with data entry, reporting, and basic financial tracking such as expense reconciliation and invoice processing
- Partner across departments to support workflow coordination, quality initiatives, and overall service excellence
Minimal Qualifications:
- High School Diploma or GED required.
- Knowledge of medical terminology required, and business courses or administrative/secretarial training preferred.
- 2+ years clerical/office experience required.
- Medical office hospital or ambulatory care setting preferred.
- One year of relevant professional-level work experience may be substituted for one year of required education.
Knowledge Skills and Abilities:
- Transcription skills.
- Working knowledge of word processing spreadsheet and presentation software applications in a Windows environment.
- Verbal and written communication skills.
This position has a hiring range of
USD $20.57 - USD $36.27 /Hr.