Administrative Assistance Specialist

Sempra: Advancing a better future for all

At Sempra, a better world begins with better energy-and with people who want to make a difference. That's why we're tackling the biggest challenges facing our industry while building ahigh‑performance culture where you can do your best work. Together, our teams support nearly 40 million consumers across the U.S. We're consistently recognized for our long‑standing commitment to training, development and inclusion, and we pride ourselves on being a collaborative workplace where diverse perspectives and experiences are valued. Here, you'll have the opportunity to grow your career and help build a better energy future-for everyone.

Primary Purpose

This position administers a range of administrative services with full proficiency, anticipating routine needs and improving standard processes. Coordinates cross‑functional logistics, documents, and communications so teams meet deadlines and compliance requirements. Supports Sempra''s Controller & Chief Accounting Officer''s teams, including the Assistant Controller, corporate accounting, SEC financial reporting, and accounting research teams.

Duties and Responsibilities

• Assists with setting up new vendors, creating new or increasing balances on existing POs, monitors contract renewals, tracks purchase requisitions, invoices and payments.
• Assists with logistics for onboarding, offboarding and transferring employees.
• Uses business applications, including Ariba, SAP, SHOP Ordering, Access Manager, MyTime, AgileOne, DocuSign, Microsoft 365, and more.
• Operates printers, copy machines, and scanners.
• Owns end‑to‑end meeting coordination for cross‑functional stakeholders, including agendas, minutes, follow‑ups, and action tracking.
• Builds and maintains structured electronic records and retention folders that meet policy requirements.
• Prepares draft spreadsheets, trackers, and basic dashboards from source data for manager review.
• Serves as the primary contact for vendors for routine office services and supplies, ensuring cost‑effective reorders.
• Supports small event logistics (internal workshops, town halls) and coordinates attendee communications.
• Triages and resolves routine inquiries from employees or external parties, escalating nonstandard requests.
• Performs other duties as assigned.