Administrative Aide

Administrative Aide

Salary

$38,688.00 Annually

Location

500 Jefferson

Job Type

Full Time

Job Number

39660

Department

Houston Fire Department

Opening Date

09/22/2026

Closing Date

9/29/2026 11:59 PM Central

• Description
• Benefits
• Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Department: Fire

Division: Human Resource & Risk Management

Section: Administration

Location: 500 Jefferson 17th Fl, Houston, TX 77002

Workdays & Hours: Monday - Friday 7:00 am - 4:00 pm

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Houston Fire Department is the fourth-largest fire department in the U.S. and promotes excellence as the World's Largest Accredited Municipal Fire Agency. The Human Resource (HR) Command is seeking a proactive and motivated Administrative Aide with positive customer service skills and the ability to service the public in a courteous, professional and helpful manner while assisting to fulfill the daily operations. The Administrative Aide will provide departmental administrative support for all HR Command functional areas which may include receptionist duties, typing, processing, filing, reporting, and other related work/special projects as assigned.

RESPONSIBILITIES:

• Courteously greets internal and external visitors, answers phones and directs calls

Perform data entry, develop, and prepare appropriate correspondence, documents, and reports

• Provide operational and administrative support to HR Command Staff and personnel
• Make copies, scan documents, file, process interoffice and postage mail, and perform other general administrative duties as needed
• Organizes and maintains statistical data, records, spreadsheets and/or databases, interprets data and prepares complex reports that may be semi-technical in nature
• Performs other duties as requested

WORKING CONDITIONS

The position is physically comfortable most of the time occasional periods of stooping, bending and/or light lifting of materials.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS

Basic knowledge of grammar, spelling, punctuation and simple mathematical functions as might be normally being acquired through attainment of a High School Diploma or a GED.

MINIMUM EXPERIENCE REQUIREMENTS

Two years of clerical or administrative experience are required.

PREFERENCES

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

Preference will be given to

• Individuals with experience in Microsoft suite

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION NO

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidates qualifications as well as the pay rates of other employees in this classification. The salary range is:

Salary Range - Pay Grade 10

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-2782.

If you need special services or accommodations, call 832-394-6605. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

02

What is the highest level of education you have completed?

• Less than a High school
• High School or GED
• Associate Degree
• Bachelors degree or higher

03

How many years of verifiable clerical or administrative experience do you have?

• Less than 2 years
• At least 2 years but less
• At least 4 years but less
• At least 6 years but less
• More than 8 years
• No experience

04

Select your level of customer service experience. Customer service would include professional experience interacting with the public:

• No Experience
• Less than 1 year of experience
• Between 1 and 3 years of experience
• More than 3 years of experience

05

Please give a brief example of your experience with multi-tasking. (See resume is not acceptable)

06

Which of the following software applications are you proficient in? (check all that apply)

• Access
• PowerPoint
• Kronos
• SAP
• None of the above

07

Please indicate your level of experience in MS Outlook.

• No experience
• Beginner MS Outlook: create, open, send and print emails.
• Intermediate MS Outlook: all the above plus make, edit and print appointments, create, edit and print contacts, create and edit tasks.
• Advanced MS Outlook: all of the above plus assign tasks to others, plan a meeting, send emails on behalf of superior.

08

Please rate your experience with Microsoft Word.

• No experience
• Beginner MS Word: open, create save and modify documents, format the documents for printing, using the printer menu to preview documents before they are printed and print the pages, change the font, the margins, insert or delete pages and use the built-in spell checker and grammar check.
• Intermediate MS Word: using Mail Merge in Word to personalize business letters for an entire mailing list, create posters and other graphic-heavy documents, create mailing labels, insert footnote and endnote, create bookmark, insert a cross reference to a bookmark, insert a link into a document, accept or reject revision, protect a revision from modifications by others, compare two documents side by side, combine two document into one, insert and delete a comment into a document.
• Advanced MS Word: use mail merge to create documents, recipients list, insert fields, prepare an existing list for use in mail merge, delete items that you have performed (copy chart and title and paste), replace check box with symbol, print out checklist and check the appropriate boxes, import subdocument, split document into two documents, create a table of contents.

09

Please rate your experience with Microsoft Excel.

• No experience
• Beginner MS Excel: open files and use page setup, enter, correct and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.
• Intermediate MS Excel: create, modify, and format charts, use graphic objects to enhance worksheet and charts, filter data and manage a filtered list, perform considerations, use mathematical, logical, statistical and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.
• customize the work area, use advanced functions (names, VLOOKUP, IF, IS), work with Pivot Tables, spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, medication, interruption, use personalized toolbars, perform some programming in VBA.

10

Are you a current or former City of Houston employee?

• Yes
• No

11

Are you a current or former Houston Fire Department employee?

• Yes
• No

Required Question

Employer City of Houston

Address 901 Bagby St

Houston, Texas, 77002

Website https://www.houstontx.gov/