Executive Assistant

Job Title: Executive Assistant

Location: Spring, Texas, United States
Duration: Long-term contract, renewed yearly
Pay Range: $32/hr - $35/hr (W2)
Job ID: 410271

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Assistant to join our team onsite in Spring, Texas. The ideal candidate will have strong experience in executive administration, calendar and travel management, and office operations, and a proven ability to coordinate complex logistics, support senior leaders, and drive follow-up to closure.

Responsibilities:

• Manage complex executive and team calendars across time zones, schedule meetings, and coordinate leadership sessions.
• Prepare agendas, capture minutes, distribute notes, and track action items to closure.
• Monitor deadlines and business commitments and assist leadership with administrative and operational tasks.
• Coordinate domestic and international travel, itineraries, and onsite visit logistics in partnership with site administration.
• Plan and execute team events, offsites, workshops, and engagement activities, including venues, catering, communications, and budgets.
• Support office operations, including team lunches, snack inventory, seating and workspace planning, and new-hire onboarding logistics.
• Manage Purchasing Card transactions, reconcile expenses, and track procurement requests in compliance with policies.
• Research and coordinate purchases of equipment, hardware, and materials for development and QA teams.
• Oversee asset and inventory management, including assignments, lifecycle tracking, recycling, and disposition in partnership with IT and operations.

Required Skills & Qualifications:

• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Excellent organizational, time-management, and calendar coordination skills.
• Strong written and verbal communication, including meeting minutes and action tracking.
• Experience with travel booking, expense processing, procurement, and P-Card reconciliation.
• Ability to handle confidential and sensitive information with discretion.
• Typically 3+ years in executive administration, office management, or project coordination roles.
• High school diploma or equivalent required. Associate's or Bachelor's degree preferred.

Preferred Skills:

• Experience supporting senior leaders and cross-functional teams in a fast-paced environment.
• Background in asset and inventory management or IT equipment coordination.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits
• Opportunities for growth with global clients
• A supportive, inclusive culture that values innovation and people
• Exposure to cutting-edge technologies and projects

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Interested? Apply Now!

If this sounds like the right opportunity for you, please apply with your most recent resume.