p>General Summary: Processes purchase orders and requisitions; manages fixed asset, product, and fuel inventories; maintains up to date records of outstanding purchase orders and payments made, including reconciling accounts; manage the surplus property of the County and associated surplus auctions; and serves as liaison to other departments regarding purchase orders and with products/service satisfaction;
Essential Duties:
Researches, documents, and performs price/cost analysis for purchase orders, including obtaining price quotations, coordinating with the requesting department(s), verifying departmental budget availability, communicating with vendors, and preparing and distributing the purchase orders; Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising different departments regarding their outstanding purchase orders; Prepares state requisitions, including communicating with the Texas Comptroller's Office; Assist in managing fixed assets through automated database of purchases, transfers, and retirements, including tagging items, tracking property transfers. Creates reports detailing all outstanding purchase orders and payments made; Serves as liaison to accounts payable, providing up to date information on outstanding purchase orders and whether or not payment has been made; Provides departments with advice concerning equipment and service specifications, ensuring items purchased meet requirements; Ensures compliance by vendors on standing contracts; Creates forms such as purchase orders and requisitions, as needed; Maintains up to date knowledge of laws and market trends that affect purchasing and accounting; and Assists outside auditors when necessary.