UNKNOWN

ADAPTED_NOW

HOUR

Typical duties include managing certificates of insurance, bonds, prequalification packages, job numbers and cost codes, plotting and distributing drawings, supporting WIP reporting and field expense collection, and providing front‑office/back‑office support to ensure teams have the information and access they need. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

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Jobot

Commercial HVAC Project Administrator

FEED

Provide technical support and assistance to end users, resolving issues in a timely and efficient manner to ensure productivity and user satisfaction. Excellent troubleshooting skills and attention to detail, with the ability to analyze complex technical issues and implement effective solutions.

Vailexa

System Administrator

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid. This position is a critical individual contributor role, responsible for performing business admin functions for our Executive Leader based out of Foster City, as well as general assistance to staff within this organization.

YEAR

Visa has been a proud sponsor of the Olympic Games since 1986. Sport unites people, communities and nations. It enriches people’s lives and creates economic development opportunities. In today’s world, where brand and trust mean so much, the Olympic Games reflect those equities found at Visa — worldwide acceptance, reliability, versatility and leadership. Sponsoring the Olympic Games makes good business sense for Visa and our clients.

Visa

Sr. Executive Administrator

Job Summary: The Office Administrator/Project Coordinator serves as the primary point of contact for customers, visittors, vendors, and internal teams while supporting project execution from order entry through completion. The position acts as a liaison between sales representatives, vendors, service teams, and internal departments to facilitate communication, coordinate project activities, and maintain a professional office environment.

Air Treatment Corporation

Office Administrator/Project Coordinator

J-Vers Cloud

Job Overview: We are seeking a highly organized, detail-oriented Project Administrator to join our project management team and support the successful management of various projects, including providing crucial support for water loss mitigation and reconstruction. Work is performed in a variety of environmental conditions, with exposure to outdoor temperatures, weather variations, traffic and equipment noise, equipment vibrations, vehicle and/or chemical fumes, chemicals such as cleaning solvents and grease, machinery and their moving parts and dust.

FirstService Corp

Project Administrator

linkup_via_bold

Working closely with project teams, owners, and subcontractors, you’ll manage contract documentation, support financial accountability, coordinate insurance requirements, and oversee monthly billing and payment processes to ensure accurate, timely submissions and payments. Provide Team Support & Keep Jobsites Running Smoothly: Coordinate jobsite setup and demobilization, order supplies, arrange office equipment repairs, and assist with jobsite events, team lunches, and other day-to-day needs.

XL Construction

sourcestack_via_bold

Duties:- Assist in the coordination and management of project activities- Prepare and distribute project-related documents, reports, and correspondence- Maintain project files and documentation- Schedule meetings and appointments, and coordinate project-related events- Monitor project timelines and deadlines- Communicate with team members and stakeholders to ensure project progress- Provide administrative support to project managers as needed- Perform general clerical duties such as filing, typing, and data entry. Skills:- Previous experience in a construction, industrial, manufacturing or similar environment is preferred- Strong clerical skills with proficiency in file management and organization- Excellent customer service skills with the ability to communicate effectively with clients and team members- Proficient in office management software and phone systems- Detail-oriented with strong problem-solving abilities- Ability to multitask and prioritize tasks effectively.

Essel

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Program/Project Management Mid-Level (3-7 years) HybridFull-Time Salary 143,500251,1250% - 25% NoYesDesiredSecret5238679No5313301410.00.005-Nov-2026Project Administrator II. Must have experience organizing, planning, scheduling, conducting, and coordinating work assignments to meet project milestones or established completion dates.

General Atomics

Project Administrator II

Must be customer focused and possess: (1) the ability to use independent judgment in developing solutions to a variety of problems of moderate scope and complexity; (2) good verbal and written communications and presentations skills to accurately document and report findings to a variety of audiences; (3) good interpersonal skills to influence and guide employees, managers, customers and other external parties; (4) the ability to maintain the confidentiality of sensitive information; and, (5) good computer skills. 58736BRStrategic Planning Technical AnalystGeneral Atomics San Diego California General Atomics (GA), and its affiliated companies, is one of the world's leading providers of high-technology systems ranging from the nuclear fuel cycle and fusion reactors to remotely piloted aircraft, airborne sensors, munitions and advanced laser technologies.

Project Administrator I

Primary Location: United States | CA | Roseville Other Locations: United States | CA | San Jose Organization: BC-2391 EnvSvcs-US Project Support Employee Status: Regular Management Level: Individual contributor Business Justification: New Position Travel: Yes Schedule: Full time Job Posting: 19/10/2026 04:10:13 Req ID: 1008381. Working closely with Project Management, Project Controls, Project Accounting, and Marketing and Business Development, this role helps project teams consistently apply contract requirements and reduce financial and compliance risk.

Stantec Inc

Project Controls Coordinator-Contract Administrator

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.

Essel Environmental

VEC is a leading construction technology services provider that is at the forefront of innovation in the construction industry, delivering cutting-edge technology solutions that revolutionize the way construction projects are designed and built. Every project we deliver at VEC-US runs on a strong administrative backbone: clean setup, accurate billing, the right paperwork in the right place, and a PM who always knows where their project stands financially.

JobScore

The Project Support Manager will be responsible for managing and coordinating various aspects of projects, with a focus on ensuring smooth operations and effective communication between project directors, clients, and internal teams. Sourced Work Tracking: Compile and report sourced work from project directors, ensuring monthly updates to the regional director for accurate workload management.

Restoration Management Company

Project Support Administrator

FULL_TIME

Collaborates with OMP and marketing and business development on office marketing budget and client-facing and business development opportunities, which may include managing contracts for strategic utilization of sports tickets to maximize ROI. Regularly interacts and engages with office lawyers to ensure strong practice support and proactively identify and address needs, sharing feedback across departments for continuous improvement.

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

Our business was established in Canada in 2005 when we opened our Toronto office. Our role is to work with employers and job seekers to facilitate a successful match. This can range from advising a global company on a candidate sourcing strategy to helping a job seeker find their dream job.
 
In Canada, we focus on recruiting for the following areas:
 
Banking and financial services 
Digital and e-commerce
Engineering and manufacturing
Finance and accounting 
Human resources 
Information technology
Marketing 
Oil and gas 
Procurement and supply chain 
Property and construction
Sales 

An Established Brand
The Group has established a leading presence in many of the key markets for professional recruitment around the world and has positioned itself in certain other markets, which offer the opportunity for future growth. Within its current largest markets, Michael Page has also built a regional presence, including in the UK, France and Australia. Consequently, the Michael Page brand is among the most widely recognized brands in the professional recruitment industry.
 
A Market Leader
The role of a recruitment consultancy is to act as an intermediary, identifying and sourcing suitably qualified candidates on behalf of its clients. Candidates are recruited either for permanent or contract positions (typically for a fixed term) or on a temporary basis. Within the overall recruitment industry, the market for professional recruitment services is a specialist sector which has developed more recently. Michael Page is widely recognized as leading the development of this market around the world.
 
Learn the benefits of working with Michael Page yourself. Submit your resume or contact a Michael Page recruitment consultant today.

Michael Page International

Office Administrator

Our investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent Cove. You will distill dense contractor schedules into the milestone views leadership actually uses, maintain rigorous document control across the full project lifecycle, and run the reporting cadence that keeps the DCIE team, our data center providers, and our contractors aligned.

Lambda Inc

Construction Administrator

Lambda

Lead all administrative staff for two West Coast offices of a major firmHybrid work schedule with excellent benefits and PTO A successful Palo Alto Office Administrator should have: 6+ years of experience in office administration, particularly in a Big Law or professional services environment. Collaborates with OMP and marketing and business development on office marketing budget and client-facing and business development opportunities, which may include managing contracts for strategic utilization of sports tickets to maximize ROI.

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
The Group has operations in the Americas, UK, Continental Europe, Asia-Pacific and Africa. 
In the US, we focus on the areas of:
<ul>
<li>Advisory</li>
<li>Banking and Financial Services</li>
<li>Finance and Accounting</li>
<li>Engineering and Manufacturing</li>
<li>Healthcare & Life Sciences</li>
<li>Human Resources</li> 
<li>Information Technology</li>
<li>Legal</li>
<li>Marketing</li>
<li>Page Personnel Office Support</li>
<li>Oil and Gas</li> 
<li>Procurement and Supply Chain</li>
<li>Real Estate and Construction</li>
<li>Sales</li>
</ul>

Michael Page

Consistently recognized as a best workplace, and for our commitment to safety, sustainability, and community partnerships, BNBuilders hires the very best in the construction industry and strives to create an environment that encourages innovation, responsibility, and client satisfaction. The Contracts Administrator also processes requests for contract modifications, reviews subcontractor bonds, and works collaboratively with operations staff and project teams to identify and address contracting requirements across all regions.

BNBuilders Inc

Contracts Administrator

OTHER

This is a high-ownership role responsible for maintaining both the integrity and velocity of Veev's change control system, ensuring engineering changes are accurately defined and efficiently executed across production. Veev's prefabricated closed-panel systems allow homes to be assembled efficiently on-site while delivering a more sustainable and higher-quality final product than traditional construction.

Veev

PLM Administrator

BreezyHR

Dabri, Inc. is a California-based consulting firm specializing in program and construction management, engineering support, project controls, cost estimating, scheduling, environmental compliance, and QA/QC oversight. Key Responsibilities Lead the planning, SOP, procurement, contract administration, and closeout of Airport Facilities Maintenance contracts such as fire protection, HVAC, ELevators, escalators, facilities maintenance etc.

Project Administrator Jobs in San Jose, CA

Commercial HVAC Project Administrator Jobot

System Administrator Vailexa

Sr. Executive Administrator Visa

Office Administrator/Project Coordinator Air Treatment Corporation

Project Administrator FirstService Corp

Project Administrator XL Construction

Project Administrator Essel

Project Administrator II General Atomics

Project Administrator I General Atomics

Project Controls Coordinator-Contract Administrator Stantec Inc

Project Administrator Essel Environmental

Project Administrator VEC

Project Support Administrator Restoration Management Company

Office Administrator Michael Page International

Construction Administrator Lambda Inc

Construction Administrator Lambda

Office Administrator Michael Page

Contracts Administrator BNBuilders Inc

PLM Administrator Veev

Facility Contract Administrator Dabri, Inc

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