Office Assistant Jobs in Gilbert, AZ

Arizona State University

$72000 - $75000

TEMPE, AZ

Five years of HVAC trade maintenance and repair, which includes one year of lead experience; OR any equivalent combination of HVAC experience and/or education from which comparable knowledge, skills and abilities have been achieved. To view full description or to apply please click this link: https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Facilities-Services-Assistant-Supervisor--HVAC-Zone-D-_JR118721-1?q=JR118721.

Modern Law PLLC

$23 - $26

Phoenix, AZ

You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines.

Vaco LLC

$115000 - $135000

Phoenix, AZ

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

MSR TEchnologies

$55228 - $65520

Phoenix, AZ

Receive, direct and relay telephone messages and fax messages, direct the general public to the appropriate staff member, open and date stamp all general correspondences, maintain the general filing systems and file correspondences, maintain an adequate inventory of office supplies, respond to public inquires and coordinates the repair and maintenance of office equipment. The Administrative Assistant/ Receptionist is responsible to providing clerical and administrative support in order to ensure that internal and external customer services are provided in an effective and efficient manner.

Davies Auto Care

$22.5 - $24.75

Phoenix, AZ

Key Responsibilities: As an Administrative Assistant at Davies Auto Care, you will play a vital role in supporting our daily operations and ensuring smooth communication across departments. Davies Auto Care is a trusted leader in providing exceptional automotive repair and maintenance services.

DRB Homes

Tempe, AZ

Provides customers with general information relative to price ranges, specific models, options, mortgage rates and any other information as directed by Sales Consultant. Prior New Home Sales, Property Management, Leasing, or High-End Retail sales preferred with excellent customer satisfaction.

Medical Group Alaska

Phoenix, AZ

Leidos QTC Medical Services, Inc., operating under the brand name Leidos QTC Health Services, collaborates closely with government and non-government customers to address current and future program needs within the health services domain. Leidos QTC Medical Services, Inc., operating under the brand name Leidos QTC Health Services, is seeking a Physician Assistant residing in Idaho and surrounding states to help ensure our service members get the best care possible.

Optum

$16.15 - $28.8

Scottsdale, AZ

Assist with patient care related tasks related to medication refills, relaying diagnostic results, "in-basket" management, "trigger word" screening by utilizing approved protocols and processes. Answers incoming calls from patients or healthcare related entities (number based on metrics) either directly or through warm transfer, resolving moderate to complex issues in a timely manner.

Careers Integrated Resources Inc

Phoenix, AZ

The Certified Medical Assistant supports clinical operations by assisting healthcare professionals with patient care activities and administrative tasks. Possess a Medical Assistant certification from an organization accredited by NCCA or ANSI (candidate must also have completed a Medical Assistant training program).

Optum

$16.15 - $28.8

Glendale, AZ

Assist in the care of patients through telephonic outreach to identify care needs and barriers to care, connect patients to community resources, and schedule hospital follow up appointments, screenings and Annual Wellness Visits including recently discharged patients . Complete medication review of new and changed medications for patients discharged from a facility and provide to Primary Care Provider (PCP) for HFU and escalate when necessary .

CECO CONCRETE CONSTRUCTION

Phoenix, AZ

Bachelors or Associates degree in Engineering, Construction Management, related degree, or its equivalent and a minimum of 1-2 years of work experience successfully supporting similar primary responsibilities meeting and exceeding performance expectations. Most importantly, our people count on and believe in one another and know our success depends on our frontline workers building great projects that reflect our values and vision.

Jobot

$70000 - $85000

Tempe, AZ

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We are a growing privately-held, commercial real estate firm in the Phoenix area and are actively looking for an Assistant Commercial Property Manager!

Confidential Dental Practice

$22 - $27

Chandler, AZ

In our office, we believe in providing the highest level of care to help our patients find treatment solutions that go beyond just their oral healthcare. If you're eager to make a real difference in patient care while building lasting relationships and exceeding your patient’s expectations, then join our team in Chandler, AZ!

SavATree

Phoenix, AZ

Team & Collaborative Environment: Join a supportive team that works alongside some of the best trained and equipped professionals in the industry - with a focus on learning, growth, quality, and safety. This is a fast-paced and highly collaborative role, offering opportunities to build your knowledge, develop your skills, and contribute to the success of the team.

Kupplin Worldwide

$21 - $22

Phoenix, AZ

Supporting Documentation/Additional Qualifications: Copy of current, valid, unrestricted license as a CNA issued by the Arizona State Board of Nursing -OR- issued by a participating Compact State. Prepares patients for examination and treatment, takes patient histories, vital signs, and records chief complaints.

Refrigeration Systems Construction and Service

Mesa, AZ

This position supports our team and executive leadership by providing friendly customer service, handling administrative tasks, and maintaining a clean, professional office environment. The Receptionist/Office Assistant is the first point of contact for RSCS and plays a key role in keeping the office running smoothly.

Avalonvi

Phoenix, Arizona

The Front Office Assistant supports daily front desk and administrative operations by assisting visitors, managing communications, and ensuring efficient office workflow. At Avalonvi, we specialize in strategic, real-world marketing solutions that help brands connect with people where it matters most — face to face, in physical spaces, and through impactful brand experiences.

Kutak Rock LLP

$50000 - $65000

Scottsdale, AZ

RESPONSIBILITIESWork successfully in a team environment: solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development.

Peoria Unified School District

Peoria, AZ

MINIMUM QUALIFICATIONS: High School Diploma or GED, AND two (2) years of relevant receptionist, clerical, customer service, office support or closely related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.

Premise One LLC

Chandler, AZ

This role provides general office support to leadership, project managers, and field operations, helping maintain organization, communication, and efficiency across the company. Our team focuses on disciplined project execution, operational excellence, and delivering high-quality installations for our partners and customers.

Grand Canyon Education

Phoenix, AZ

Therefore, all applicants must meet the following eligibility requirements to be considered for student employment: Enrolled at GCU as a full-time student in a Bachelors program or Masters program. Communicate with students regarding events, opportunities and options to return to school, support success and to get back on track.

Stetson Village Family Dentistry

Glendale, Arizona

As the initial point of contact, you will have the chance to create positive patient experiences by welcoming our guests and making them your top priority. Stetson Village Family Dental is seeking a Front Office Assistant to join our team of dental professionals!

Adelante Healthcare Center

Mesa, AZ

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. ESSENTIAL SKILLS AND EXPERIENCE: Certification to perform cardiopulmonary Resuscitation for the Health Care Professional (CPR) and AED through courses that follow the guidelines from the American Heart Association and Red Cross (cognitive and skills evaluations).

Thomas Dental

Phoenix, Arizona

Our established practice offers comfortable, convenient dental services to the surrounding community and is recognized for exceptional customer service. Our ideal candidate is a quick learner, team-oriented, highly organized, and eager to create positive experiences!

Adelante Healthcare Center

Phoenix, AZ

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. Certification to perform cardiopulmonary Resuscitation for the Health Care Professional (CPR) and AED through courses that follow the guidelines from the American Heart Association and Red Cross (cognitive and skills evaluations).

Adelante Healthcare Center

Mesa, AZ

Physical demands: While performing the duties of this job, the employee may be required to sit for long periods of time, is required to stand, walk, use hands to handle or feel objects, tools or controls; reach with hands and arms; climb steps/stairs; balance; stoop, kneel, crouch or crawl; talk or hear; smell; manage stress as it relates to essential job functions. Certification to perform cardiopulmonary Resuscitation for the Health Care Professional (CPR) and AED through courses that follow the guidelines from the American Heart Association and Red Cross (cognitive and skills evaluations).

NTC Mazzuca Contracting

Chandler, AZ

We are seeking a highly organized, detail-oriented Office Project Engineer / Assistant Project Manager to support our commercial construction projects with a strong emphasis on process management, documentation control, and coordination with a design-build team. Manage and track RFIs, submittals, change orders, meeting minutes, and project correspondence using project management software (Procore).

Action Plumbing Heating, Air & Electric

Tempe, AZ

You'll be texted a link for a 10 min questionnaire that will help match you to the job (or others that might suit you!). We've had lots of interest, so the first few steps are automated to make sure you can get considered quickly.

Grand Canyon Education

Phoenix, AZ

The purpose of this position is to assist the Office of Field Experience team by entering data in xRM, Sharepoint, CRM and completing projects or tasks as assigned. Therefore, all applicants must meet the following eligibility requirements to be considered for student employment: Enrolled at GCU as a full-time student in a Bachelors program or Masters program.

CANYON STATE ELECTRIC

$100000 - $120000

Tempe, AZ

This role is a unique blend of Family Manager, Executive Assistant, and Personal Assistant responsibilities, requiring an individual who can think strategically, anticipate needs, and execute with precision-including managing financial matters, household budgets, and accounting functions. Track and ensure the efficient use of resources, including maintaining accurate records of household budgets, expenses, accounts payable, and receivables using QuickBooks.

Genesis OB/GYN

SCOTTSDALE, AZ

This position is a busy multifunctional position including patient intake, understanding the complexity of patient past medical, social & family history, serving as a clinical representative and working on behalf of the physician to provider patient care, including assisting with medical procedures, injections, reporting testing results and providing patient education. In addition to a four (4) day work week, all full-time employees received paid holidays (New Years, Memorial Day, Independence Day, Labor Day, Thanksgiving & Christmas) + your birthday paid as well as paid PTO.

Wisdom Teeth Guys

$24 - $26

Phoenix, AZ

You need to be confident in assisting in extractions, supply ordering, working at a fast pace, and helping lead the rest of the assistants. We have 6 locations in the Phoenix area (See our locations on our website - https://wisdomteethguys.com/lo.

American Logistics Authority

$1800 - $2000

Phoenix, AZ

We're looking for a Back-Office / Onboarding Assistant with experience in trucking, dispatching, or logistics operations to help manage and grow a network of trucking companies and owner-operators. This position is perfect for someone who's detail-oriented, self-motivated, and understands how to keep operations organized and running smoothly behind the scenes.

Eye Care Partners Career Opportunities

Tempe, AZ

An AssistantOffice Manager is a highly engaged leader that possessa high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives.

GTN Technical Staffing

Scottsdale, AZ

Our client is seeking a highly organized and customer-focused Office Coordinator / Receptionist to serve as the first point of contact for our office while providing comprehensive administrative support. This role blends front desk operations, facilities coordination, executive support, and event planning, making it ideal for someone with strong multitasking, communication, and office management skills.

NucleusTeq

Phoenix, AZ

The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality. Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.

Mauricio Leon-Risemberg - State Farm Agency

TEMPE, ARIZONA

A well-established State Farm Insurance Agency in Tempe, AZ is seeking a Personal Assistant / Administrative Assistant to support daily agency operations, scheduling, and compliance-related tasks. Submit your resume today to join a local State Farm agency and play a key role in daily operations.

Arixa Capital

Phoenix, AZ

We are looking for a professional and proactive Office Coordinator to manage the front desk and provide high level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. Arixa Capital is a leading private real estate lender and alternative investment manager with over $7 billion in originations completed since inception and a servicing portfolio exceeding $2 billion as of December 31, 2025.

Orion Placement

$60000 - $70000

Scottsdale, Arizona

They focus on complex litigation, including wildfire litigation, large loss subrogation, product defect litigation, construction defect matters, and general litigation for insurance companies and businesses across the Western United States. Join a respected regional litigation firm handling complex, high-impact matters across the Western U.S. Be the go-to support for a busy team where your organization and follow-through truly matter.

North Valley Family Dentist

Phoenix, AZ

We are a full-service dental care facility with a team of professional dentists, assistants, and hygienists with years of experience delivering excellence in oral care. North Valley Family Dentist is seeking a full-time Dental Office Manager who brings expertise, initiative, and the ability to elevate our already exceptional practice.

Federal Public Defender's Office

$64564 - $93629

Phoenix, Arizona

In the case management function, the Case & Panel Administrative Assistant is responsible for opening, maintaining, and closing case files within the office’s electronic case management systems; monitoring case status to ensure accurate and timely data entry; assisting with statistical reporting and case tracking; supporting the digital conversion of physical case records in accordance with office policy; coordinating with attorneys and support staff regarding case documentation and workflow; and ensuring compliance with internal procedures and judiciary reporting requirements. The position also includes maintaining accurate updated listservs as panel membership changes; granting and removing access to CJA Box folders; tracking continuing legal education (CLE) opportunities provided to panel attorneys for annual reporting to the Defender Services Office; and maintaining organized records and spreadsheets related to panel administration.

Work Rocket

Phoenix, AZ

This role will support various administrative functions to ensure smooth daily operations and efficient workflow across departments. Familiarity with administrative processes in construction, logistics, or similar industries (a plus, but not required).

Omni Hotels & Resorts

Tempe, AZ

The hotel features 330 guest rooms, four dining outlets, a spacious pool deck, retail, and almost 36,000 square feet of indoor and outdoor meeting space along with expansive views of the ASU campus and the Tempe cityscape. Located at the corner of University and Mill, Omni Tempe Hotel at ASU amplifies Tempe’s revitalized downtown area and brings some of the largest conference and meeting space to the city.

Southwest Behavioral & Health Services

Phoenix, AZ

Southwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. Were committed to creating a workplace where unique perspectives are valued, personal journeys are respected, and every individual is empowered to bring their whole self to a shared mission of delivering compassionate, life-changing services to the communities we serve.

Concentra

Phoenix, AZ

The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership.

NoGigiddy

$45760 - $58240

Phoenix, AZ

The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus.

Concentra Career Choice

Phoenix, Arizona

The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system. Perform some medical assistant duties such as breath alcohol tests, drug screens, TB skin test reads and/or other duties as assigned/approved by medical leadership.

Apidel Technologies

Phoenix, AZ

Prepares e-courtroom equipment (digital FTR recorder, white noise machine, electronic presentation equipment, electronic fingerprint equipment etc.) for use during hearing; coordinates the use of and runs equipment during hearing and troubleshoots technical issues. Experience with Microsoft Outlook, Microsoft Word, iCIS, multi-line telephone systems, and copy/fax machine Knowledge, Skills, And Abilities: Knowledge Of: Legal research methods and techniques.

TEEMA

$48 - $52

Phoenix, AZ

Executive Onboarding: Partner with Human Resources to coordinate the hiring and onboarding of executive members or consultants, ensuring IT equipment, workspace, and introductory meetings are prepared prior to start dates. You will act as a proactive partner, providing project management and organizational support while maintaining the highest level of confidentiality and professionalism.

Choice Healthcare Services

Glendale, Arizona

CHOICE is the largest provider of pediatric dental care in the Southwest United States, and we pride ourselves on delivering high quality care to children in our communities. Certification from a dental college OR three to six months related experience and/or training OR equivalent combination of education and experience, preferred.