504 Results for

Office Assistant Jobs in Albany, NY

Jobs

Saratoga Springs, NY

$26–$30 / hour
Full time

This position is responsible for the flow of correspondence including confidential materials, processing of travel and expense reimbursements and accounts payables, coordinates the budget, and provides support for the entire office staff on numerous special projects. With direct supervision from the Executive Assistant to the President, the Senior Administrative Assistant for the Office of the President performs a wide range of sensitive and highly confidential administrative support tasks.

1 day ago

Saratoga Springs, NY

Full time

The Deputy CIO / AVP plays a key role in translating the university's data strategy and governance frameworks into operational capabilities, ensuring that institutional data is accessible, reliable, and effectively used to support decision-making, integrations, and institutional priorities. Working in close partnership with ITS leadership, academic and administrative units, and SUNY system peers, the Deputy CIO / AVP ensures that data and technology services are aligned, well-governed, and responsive to evolving institutional needs.

27 days ago

Saratoga Springs, NY

$75,000–$90,000 / year
Full time

Acting as a key liaison with senior leaders, faculty, staff, and external stakeholders, the individual in this role handles highly confidential matters and provides executive-level administrative support to the President while working collaboratively across the college in a fast-paced environment that demands flexibility and attention to detail. This highly trusted role requires independent judgment, discretion, and exceptional organizational and communication skills to support both administrative operations and special initiatives, including executive searches, budget management, office operations, and campus and off-campus events.

1 day ago

Albany, NY

Contractor

b>The New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206.. These will include:

Administrative oversight of Division file management:
- Developing and coordinating retention and archival schedule.

30+ days ago

Latham, NY

$48,000–$60,000

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View all our health, wealth and life offerings at www.safelitebenefits.com.

Motivate and lead activities of associates, ensuring the highest possible productivity and world class customer service; Provide appropriate associate cross-training for operational stability.

26 days ago

Albany, NY

$65,000–$85,000 / year
Full time

The Assistant PM will assist the construction project manager in supervising, implementing, and coordinating the different and varying aspects of a project with the ultimate goal of delivering on the proposed goal within the specified budget and time. This company specializes in all aspects of Design/Build, Construction Management, and Development and is seeking an Assistant Project Manager ready to take the next step in their career.

3 days ago

Albany, NY

Full time

ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Strong project management skills, including experience managing multiple time-sensitive, complex files simultaneously.

30+ days ago

Albany, NY

$36,232–$44,828 / year

In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances.

20 days ago

Albany, NY

$42,641–$52,413 / year

p>Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York.

13 days ago

Albany, NY

$42,641–$52,413 / year

p>Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference MRF/OA2/6951 included in the subject line or by mail to Human Resources Management Group, MRF/OA2/6951, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. For more information on transfer types, transfer eligibility criteria, and the current transfer determinants for your title, visit the following website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.

17 days ago

Albany, NY

$42,641–$52,413 / year

NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS: The Department of Civil Service is considering making a request to the Department of Civil Service to hold a non-competitive promotion examination for the above title in accordance with Section 52.7 of the Civil Service Law if three or fewer interested promotional candidates respond to this notice. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests.

20 days ago

Albany, NY

$42,641–$52,413 / year

p>As an Office Assistant 2, you will perform a wide variety of complex clerical and administrative support activities, including:

• Gathering and preparing data for reports • Preparing letters/correspondence • Data entry • Reviewing forms/applications for completeness • Coordinating and scheduling meetings • Maintaining paper and electronic files.

FAQs • Workers with Disabilities (55b/c) • Civil Service Exams State Agencies: Department of Civil Service • Office of the State Comptroller OER Link: Employee Unions and Bargaining Units Exam announcements • General Information about NYS Government.

30+ days ago

Albany, NY

$47,446–$69,644 / year

EITHER 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as an Office Assistant 2- Stores/Mail (SG-9); OR 3) Eligible for transfer under the provisions of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title. To be appointed via the NYHELPS program, you must meet the following requirements: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

20 days ago

Albany, NY

$36,232–$44,828 / year

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Candidates from within State service may be considered for transfer to a competitive class position if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.

30+ days ago

Albany, NY

$42,641–$52,413 / year

Minimum Qualifications Eligible for reassignment, transfer, reachable for appointment from the appropriate eligible list or meet the following qualifications: Promotional qualifications: Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as follows: Either A. a Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language). Open competitive qualifications: One year of clerical experience where most work time is spent performing keyboarding, data entry, chart compilation or arrangement, or various tasks involving typing into computerized systems.

15 days ago

Albany, NY

$42,641–$52,413 / year

COMPETITIVE MINIMUM QUALIFICATIONS: Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 2. Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-7 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).

29 days ago

Albany, NY

$42,641–$52,413 / year

29 days ago

Latham, NY

Keeler is seeking a highly organized office assistant for a fast-paced, team-oriented business office. This individual must possess exceptional attention to detail, and the natural ability to prioritize their workload as well as manage their own time.

1 day ago

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace, and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship to the institution. This position provides student employees with hands-on experience in the operations of the Student Life and Events office while supporting the department through basic event planning, task management, administrative assistance, and office organization.

30+ days ago

This position is an integral part of our business office operations, providing administrative support and helping ensure the smooth day-to-day functioning of our healthcare facility. Our team members play an essential role in creating a positive experience for our residents and their families.

5 days ago

$42,641–$52,413 / year

This includes scanning, setting up files, coding, handling responses, reviewing complaint and appeal documents to determine proper handling for workflow processing; and tracking incoming certified, overnight, and priority mail;

Manages outgoing daily correspondence to ensure timely notification regarding complaint and external appeal outcomes;

Creates referral letters to other regulatory agencies and forwards correspondence;

Acts as a liaison with regulated companies. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

15 days ago

Latham, NY

$42,641–$52,413 / year

p>Duties Description The incumbent must be able to perform the following essential functions:

Review tax returns and refund claims filed by taxpayers; examine returns and associated reporting forms and schedules to verify the accuracy of taxpayer data; compute calculations; complete a sufficient number of cases correctly based on the complexity of the claims assigned. Qualifying titles are available at:
https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

17 days ago

Albany, NY

$42,641–$52,413 / year

NON-COMPETITIVE MINIMUM QUALIFICATIONS: The minimum qualifications for Non-Competitive appointment are: One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. Notes on Applying: If you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov.

20 days ago

p>• Fulfills environmental duties to include cleaning exam/procedure room/ instruments and equipment between patient visits to maintain infection control; sterilize any equipment or instruments according to scheduled maintenance program; keeping appropriate records; ordering, sorting, storing supplies; restocking exam/ procedure rooms.

• Assists with clerical duties to include sending and receiving patient medical records; completing patient referrals for diagnostic test or specialist services; completing other forms and requisitions as needed; scheduling appointment / verifying insurance coverage; entering patient demographics; managing charts to ensure information is completed and filed appropriately.

30+ days ago

Albany, NY

Duties Description The incumbent to this position would be responsible for, but not limited to the following: Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting.

15 days ago

p>Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development.

Essential Functions:

Registration and discharge of patients:

Scheduling appointments, surgeries, and diagnostic procedures, confirming appointments.

30+ days ago

Albany, NY

$36,232–$44,828 / year

p>Notes on ApplyingIf you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

15 days ago

$42,641–$52,413 / year

p>Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm.

Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as follows:

Promotional Qualifications: Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

2 days ago

Rensselaer, NY

Location: Albany and Rensselaer, NY Category: Civil Service Job Type: Hourly Posted On: Wed Jun 3 2026 Job Description: Vacancy #: Various. Location: Various Departments (Based on Departmental Hiring Needs).

20 days ago

Schenectady, New York

Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.

24 days ago

Delanson, New York

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Whispering Pines Preschool is accepting applications for the full time position of a Licensed Practicing Nurse/Office Assistant. The ideal candidate will bring a passion for the mission of Whispering Pines Preschool, an understanding and respect for children and families from diverse groups, and experience working in a pediatric setting.

30+ days ago

Albany, NY

Selling licenses at the NYS Fair DEC License Sales counter will be required, Assist Division or Game Management staff with mailings, typing, photocopying, or tasks deemed appropriate by your supervisor. Duties Description - Answer a high-volume phone line handling customer and license issuing agent complaints/issues over the phone; utilize the DECALS database to update customer records and generate mailing lists.

29 days ago

Provides customer service, including but not limited to: cash-handling; responding to various customer issues and inquiries; describing programs to customers or vendors; providing required documents to customers; and/or directing customer questions to appropriate staff. EXPERIENCE AND TRAINING: Associate's degree; or High School Diploma or equivalent (G.E.D.) and 2 years of related experience; or all required certification(s); or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

30+ days ago

Albany, NY

$36,232–$44,828 / year

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

15 days ago

$36,232–$44,828 / year

p>Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS):

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Duties Description • Operate and/or assist in operation of postal metering machines, bar code sorters, intelligent inserters, collators, digital printing equipment, folders, cutters, duplicators, and other related auxiliary equipment.

20 days ago

Menands, NY

$42,641–$52,413 / year

p>Non-Competitive Appointment: One year of experience where most work time is spent performing various communication tasks centered on customer service, and primarily, but not exclusively, deal with the general public.

30+ days ago

$16–$23.71 / hour

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture.

Heartland Dental is the nations largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices.

30+ days ago

$16–$23.71 / hour

More about the roleGreet and welcome patients as they enter the officexa0to create a great first impression of our teamManagexa0front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companiesUtilize Dentrix for patient scheduling and recordsSchedule and confirm appointments for multiple providers in the officeFile patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage Post insurance and patient payments and process accounts receivablesReview treatment plan fees and payment options with patientsPartner with the providers and team to implement Heartland Dental systems to optimize office potentialxa0What You'll Gainxa0Competitive benefits including health insurance, retirement savings plans, six paidxa0holidays,xa0and PTO (paid time off)Front loaded educationxa0and training, providing youxa0thexa0opportunity to develop to your full potentialOpportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potentialAccess to on-demand Daily Payxa0About 1st Advantage Dental - Bethlehem1st Advantage Dental - Bethlehem like each Heartland Dental supported office, is unique to the community and the patients they serve.xa0 Warm and welcoming team environmentxa0 Minimum Qualificationsxa0Experience working in a fast-paced and customer-centric environmentExcellent communication and organizational skillsThe position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.xa0Preferred

6 days ago

Troy, NY

$19–$26.15 / hour

Ability to obtain and record patient data including but not limited to: prior health history, family history, allergies, current medications, current complaints, health screening questionnaires. Escorts patient to exam room, takes appropriate vital signs and documents all necessary health information into the electronic medical record.

21 days ago

Latham, NY

$22–$25 / hour

p>As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients.

Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care.

1 day ago

Albany, NY

$46,215–$60,080 / year

The Medical Assistant (MA) performs assigned tasks of direct and indirect care in the ambulatory setting to meet the care needs of patients under the direct supervision of a Registered Nurse (RN), Licensed Practical Nurse (LPN), or Licensed Independent Practitioner (LIP). This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes.

30+ days ago

Albany, NY

$46,215–$60,080 / year

p>The Medical Assistant (MA) performs assigned tasks of direct and indirect care in the ambulatory setting to meet the care needs of patients under the direct supervision of a Registered Nurse (RN), Licensed Practical Nurse (LPN), or Licensed Independent Practitioner (LIP).

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes.

9 days ago

$40,495.10–$52,643.64 / year

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes.

30+ days ago

Albany, NY

$19–$26.15 / hour

Ability to obtain and record patient data including but not limited to: prior health history, family history, allergies, current medications, current complaints, health screening questionnaires. Responsibilities: Escorts patient to exam room, takes appropriate vital signs and documents all necessary health information into the electronic medical record.

30+ days ago

Latham, NY

$19–$26.15 / hour

li>

Ability to obtain and record patient data including but not limited to: prior health history, family history, allergies, current medications, current complaints, health screening questionnaires.

Escorts patient to exam room, takes appropriate vital signs and documents all necessary health information into the electronic medical record.

30+ days ago

Position Summary: Assist the Business Manager with accounts payable, cash receipts, bank reconciliations, accounting, payroll processing, human resource duties, budgetary reports and filing of state and federal reports.

30+ days ago

Albany, NY

$66,951–$85,138 / year

Duties include, but are not limited to, the following: Assists in coordinating office services operations, including facilities management, office moves, space planning, records management, procurement, and administrative support; Supports space planning activities, including tracking service requests, coordinating moves, and assisting with onboarding and offboarding logistics; Assists with purchasing, inventory control, and equipment needs; Supports the administration of leases, service agreements, and equipment contracts; Coordinates with vendors and service providers; Serves as a liaison with building management and maintenance staff to help resolve facility, safety, and workplace issues; Assists in managing surplus property, mail services, and office supply inventory and distribution; Supports security-related functions, including access control, ID badges, and coordination with security staff on incidents and access needs; Provides support in supervising office services staff, including scheduling, task coordination, and assisting with performance evaluations; Assists with purchasing activities and coordination with internal units and HR for programs such as ergonomics; and. Minimum Qualifications: Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.

30+ days ago

Albany, NY

Location: Albany, NY Category: Human Resources Job Type: Full-time Non-Exempt Posted On: Thu May 28 2026 Job Description: Function & Scope: This position will provide confidential administrative support to the Central Office Human Resources team. Duties & Responsibilities: Coordinate recruitment and selection process including but not limited to: establish recruitment file, post position to Interview Exchange, forward ad to appropriate CO HR staff m.

27 days ago

Albany, NY

Have completed a minimum of one (1) year as a student at a degree-granting two or four-year college or university (completion of one years worth of academic credits over a longer period may qualify part-time students for participation in the program), or be a currently enrolled graduate student or accepted in a graduate degree program. This position performs a variety of duties in support of the Counsel's Office and will provide a wide range of services supporting departmental programs within the Divisions of Land and Water Resources, Food Safety and Inspection, Plant Industry and Animal Industry.

28 days ago

A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently. (1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

30+ days ago

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Office Assistant Jobs in Albany, NY

Senior Administrative Assistant, Office of the President Skidmore College

Deputy Chief Information Officer/Assistant Vice President for Data, Applications, and Web Platforms Company Confidential

Executive Assistant to the President Skidmore College

Executive Secretaries and Administrative Assistants Nexus Staff

Assistant Store Manager Safelite

Construction Assistant Project Manager Page Group

Executive Secretary / Administrative Assistant Eclaro

Office Assistant 1, Central Office; New York State Thruway Authority

Office Assistant 2, Central Office; New York State Thruway Authority

Office Assistant 2 (NY HELPS) - 6951 New York State Thruway Authority

Office Assistant 2 New York State Thruway Authority

Office Assistant 2 (NY HELPS), Capital Dsitrict Psychiatric Center, P26364 New York State Thruway Authority

Office Assistant 2-Stores/Mail (NY HELPS) New York State Thruway Authority

Office Assistant 1 (NY HELPS), Capital District Psychiatric Center, P27002 New York State Thruway Authority

Office Assistant 2 Keyboarding (NY HELPS) New York State Thruway Authority

Office Assistant 2 (NY HELPS), Box OSEA-294/43518 New York State Thruway Authority

Office Assistant 2 (NY HELPS), Box OSEA-291/60023 New York State Thruway Authority

Automotive Office Assistant Keeler Motor Car Company

Student Life and Events Office Assistant - FWS Midwestern Baptist Theological Seminary

Business Office Assistant PACS Group Inc

Office Assistant 2, SG-09 New York State Thruway Authority

Office Assistant 2 (NY HELPS) New York State Thruway Authority

Office Assistant 2 (Stores & Mail) - NY HELPS, SG-09 - Vacancy ID# 217395 New York State Thruway Authority

Medical Office Assistant West Tennessee Healthcare System LLC

Office Assistant 1 (Hourly) - VID 217734 New York State Thruway Authority

Front Desk Office Assistant, Mercy Podiatric Clinic Barry University

Office Assistant 1 (NY HELPS) - Vacancy ID# 217733 New York State Thruway Authority

Office Assistant 2 Calculations (NY HELPS) New York State Thruway Authority

Office Assistant 1 - Temp/Hourly (Continuous Posting) - University at Albany University At Albany

Sociology Office Assistant Work Study Union College

LPN- Office Assistant Whispering Pines Preschool

Office Assistant 1 New York State Thruway Authority

OFFICE ASSISTANT II City of Dearborn, MI

Office Assistant 1 (NY HELPS) New York State Thruway Authority

Office Assistant 1 (Stores/Mail) NY HELPS New York State Thruway Authority

Office Assistant 2 (Customer Service) (NY HELPS) New York State Thruway Authority

Dental Office Assistant - Business Assistant Heartland Dental Care

\n Dental Office Assistant - Business Assistant\n Heartland Dental Care

Medical Assistant - Outpatient Office - Troy Trinity Health

Assistant Dental Office Manager Aspen Dental Management Inc

Medical Assistant - Endocrinology Office Albany Medical Center

Medical Assistant - Endocrine Office, Albany Albany Medical Center

Medical Assistant - ENT Surgery Office Albany Medical Center

Medical Assistant- Urology Office Trinity Health

Medical Assistant FLOAT - Outpatient Offices - Capital Region Trinity Health

District Bookkeeper/Business Office Assistant Wisconsin Association of School Personnel Administrators

Assistant Office Services Manager, SG-18 New York State Thruway Authority

Central Office Human Resources Assistant - The Research Foundation for SUNY Research Foundation of SUNY

Student Assistant - Counsel's Office New York State Thruway Authority

Student Office Assistant University of Kansas

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