Office Assistant Jobs in Albany, NY
The LiRo Group
$75000 - $95000
Albany, NY
Recently, Global Infrastructure Solutions Inc. (GISI), the parent company of The LiRo Group and Hill International, Inc. consolidated a portion of the highly experienced staff of both LiRo and Hill in the Northeast to create a larger, more efficient, and cost-effective team to serve clients. We work hard to build a corporate culture that empowers all our employees to freely share their ideas, know their presence, and contributions are truly valued, fostering a climate where our employees are enabled to maximize their full potential.
Skidmore College
Saratoga Springs, NY
In order to prevent or significantly reduce the risk of COVID-19 transmission at Skidmore College and protect all members of the College community from infection, successful candidates will be required to submit proof of full vaccination as a condition of employment, unless exempted as a reasonable accommodation of a medical condition or sincerely religious belief or practice. This person is expected to assist the front-desk staff which include - but are not limited to: answering phones; greeting students/faculty/visitors; scanning; copying; faxing; various projects as needed to assist the office.
AG Consulting
$24 - $27
Albany, NY
AG Consulting Engineering, PC design, engineering, and construction management firm headquartered in Manhattan is looking for an experienced Office Manager/Administrative Assistant to support our client in Albany, New York. The position will collaborate closely with Clients’ construction management group and will be involved with scheduling, document control, and other essential functions.
Naval Nuclear Laboratory
$51800 - $77700
Niskayuna, NY
Naval Nuclear Laboratory personnel are FMP employees who work at four DOE facilities: Bettis Atomic Power Laboratory, Knolls Atomic Power Laboratory, Kenneth A. Kesselring Site, and Naval Reactors Facility, and at the U.S. Department of Defense-owned Nuclear Power Training Unit-Charleston. For nearly 70 years, the Naval Nuclear Laboratory has developed advanced nuclear propulsion technology, provided technical support, and trained world-class nuclear operators to ensure the safe and reliable operation of our nation's submarine and aircraft carrier Fleets.
University at Albany - State University of New York
Albany, NY
Prepare and review Requests for Proposals (RFPs) for construction services and/or coordinate with the design consultants to assemble bid packages, Assist the Office of State Purchasing and Contracts to ensure consultant and construction contract documents meet current purchasing requirements, Manage outsourced architectural and engineering design consultants, Coordinate in-house and union labor, and/or external contractors to complete construction of projects, Compile and review contractor's applications and recommend payment amounts based on the progress and quality of work, Monitor capital budgets and project schedules to ensure they are delivered on time and within approved costs. Manage the design and construction of small-scale (up to $5 million) building and infrastructure projects from program development through completion and closeout, including: Serve as the primary campus point of contact for the University, Develop project scopes and justifications, and prepare cost estimates for capital, alteration, and rehabilitation projects, Prepare and review Requests for Qualifications (RFQs) for design consultative services, including consultant selection and procurement.
Matrix Medical Network
$1800 - $11500
Gloversville, NY
Matrix Medical Network pioneered the first national in-home clinical network, and today we’re an independent provider of comprehensive health assessments serving people across the nation. Additional Licensure – Should business need exist; we will support you in obtaining additional state licensure and credentialing in neighboring states – or others you may want to visit while completing health assessments.
Nexus Staffing, Inc.
Albany, NY
Prepare requests for medical records including identifying correct template letter, identifying complete patient information, identifying appropriate treatment dates, identifying correct facilities or practice locations, and including appropriate enclosures. Track all requests and follow up within statutory timeframes including ensuring appropriate certified mail documentation meets the due process timelines and place documentation in electronic and physical investigative files.
Fusco Personnel Inc.
Saratoga Springs, NY
Office AdministratorSaratoga County, NYFusco Personnel is actively recruiting for an Office Administrator for our client located in Saratoga County, NY. The ideal candidate will demonstrate sound problem-solving abilities, maintain confidentiality, and effectively coordinate communications and office functions.
Fusco Personnel Inc.
$60000 - $75000
Saratoga Springs, NY
Executive AssistantSaratoga County, NYFusco Personnel is actively recruiting for an Executive Assistant for our client located in Saratoga County, NY. The ideal candidate will demonstrate sound problem-solving abilities, maintain confidentiality, and effectively coordinate communications and office functions.
Nexus Staffing, Inc.
Albany, NY
Client will train the paralegal on the internal process and applicable Laws, applicants must have excellent written and verbal communication skills. Act as liaison using written and verbal communication for administrative processes with consumers and representatives of financial entities.
Nexus Staffing, Inc.
Albany, NY
Duties include, but are not limited to, the following: Assist the Division(s) in data governance processes, including data quality, data cataloguing, and other data governance activities. Work with complex data sets to understand problems and recommend solutions and procedures while using various analytical and statistical approaches.
MOLARI Employment and HealthCare Services
Pittsfield, MA
This is a small, locally owned downtown business looking for a reliable, personable Office Assistant to help keep our day-to-day operations running smoothly. Youll wear a lot of hats, build relationships with customers, and have the chance to bring your own creativityespecially on the social media side.
RevCats
Albany, NY
This role focuses on insurance coordination, provider credentialing, insurance denials management, and building scalable administrative systems that improve operational efficiency and patient experience. We are seeking a highly organized and proactive Health and Wellness Business Office Operations Support Assistant to support administrative leadership and clinical operations in our Albany, NY office.
Clinical Support
Pittsfield, MA
The Assistant Office Manager is responsible for working collaboratively with the Respite team to manage billing and insurance for clients enrolled in the program, as well as working with the Management team to maintain program inventory and supplies, overall office organization, and provide support to the Senior Program Director and Nurse Manager with ongoing administrative needs. Join our team of over 650 multi-disciplinary staff and become part of a collaborative environment where excellence is fostered internally and partnerships are forged externally with community organizations.
redShift Recruiting
$20 - $23
Clifton Park, NY
This role serves as the first point of contact for visitors and callers while providing essential administrative and logistical support to multiple departments. Our well-established organization is seeking a reliable and organized Administrative Assistant to support daily office operations.
Nexus Staff
Albany, NY
Job Duties: Telephone reception provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested. Assist in the management of office procedures implement Charter School Office (CSO) policies and maintain efficient workflow; resolve day-today operational problems; organize, expedite, and follow up on projects; coordinate information flow.
Colliers Engineering & Design
$17.69 - $26.15
Albany, New York
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. Assist with the preparation and coordination of initial project contracts as well as contracts for sub-consultants and supporting required documents using Ironclad software.
Liberty ARC
$19.43 - $26.4
Amsterdam, NY
This position provides executive support to the CFO and the Business Office, managing the schedule, coordinating meetings and handling administrative tasks. The Executive Administrative Assistant to the CFO maintains contract files and manages the p-card program for Liberty and all related companies.
Redshift Recruiting LLC
$20 - $23
Clifton Park, NY
This role serves as the first point of contact for visitors and callers while providing essential administrative and logistical support to multiple departments. Our well-established organization is seeking a reliable and organized Administrative Assistant to support daily office operations.
Cogent Infotech Corporation
Albany, NY
Experience using Microsoft Office programs, including Outlook and Word, in addition to an online payment processing system such as the Child and Adult Care Food Program Information and Payment System, and storage systems such as Docstar eFile Management Software and SharePoint. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Almstead Tree and Shrub Care
Ghent, NY
Almstead Nursery is owned and operated by Almstead tree Care, a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. Preparing purchase orders, bank deposits, billing and payment processing utilizing QuickBooks, complete daily accounting accurately and efficiently.
APTIM
$19.23 - $32.88
Niskayuna, NY
APTIM is currently seeking an experienced Project Administrative Assistant, working as part of a joint venture with BWXT to form BWSR in support of the Decontamination and Decommissioning (D&D) efforts at the Kesselring Site in West Milton, New York. APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ .
Schenectady Community Action Program
$18 - $20
SCHENECTADY, NY
Ability to build upon the strengths of those we serve with diverse racial, cultural, social, educational and economic backgrounds, including high risk populations, to provide high-level services and lasting solutions to fit each individual’s and family’s needs. + Cover for the Pre-K Program Secretary as needed in the absence of the Pre-K Program Assistant, ensuring the front desk reception is covered in an efficient and secure manner.
Russell Sage College
Troy, NY
Location: Troy, NY Category: Staff Positions Posted On: Wed Jul 30 2025 Job Description: The Department of Physical Therapy at Russell Sage College invites applications for a part-time Administrative Assistant to support the clerical and operational needs of the Doctor of Physical Therapy (DPT) Program. Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society.
Nexus Staff
Albany, NY
Client will train the paralegal on the internal process and applicable Laws, applicants must have excellent written and verbal communication skills. Act as liaison using written and verbal communication for administrative processes with consumers and representatives of financial entities.
KE Camps
Saratoga Springs, NY
As you assist with the management of campers, their families, club logistics, your small staff team and other camp happenings, you will be truly supported by the KE Camps Year-Round Office all the way. As an Assistant Director, you will be an active participant in all camp activities and will assist your Camp Director with a variety of daily tasks, all with the goal of creating a memorable and meaningful camp experience for your campers.
Elevance Health
$41911 - $68866
Latham, NY
We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve. Carelon Payment Integrity is a proud member of the Elevance Health family of companies, Carelon Insights, formerly Payment Integrity, is determined to recover, eliminate and prevent unnecessary medical-expense spending.
H&R Block
$16.06 - $24.09
ALBANY, New York
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
Brien Center for Mental Health
Pittsfield, MA
Screens incoming phone calls for medical staff members and ensures prompt attention to any message left for medical staff members to ensure return phone calls are made on the same day received. Follows up on the outcome of call reminders, reschedules clients promptly, and accurately updates the client’s file with the alternate outcome.
Whiteman Osterman & Hanna
Albany, NY
In addition to Whiteman Osterman & Hanna’s depth of legal knowledge, we are dedicated to creating a positive and rewarding work environment for all employees – attorneys and staff alike. You will provide administrative support in a team-oriented environment including but not limited to: Assisting Marketing Manager with coordinating events, sponsorships, and conferences .
AmTrust Financial Services, Inc.
Latham, New York
AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. In this position, the successful candidate will provide essential support needed with day-to-day administrative tasks and legal processes.
Nexus Staff
Albany, NY
Duties include, but are not limited to, the following: Assist the Division(s) in data governance processes, including data quality, data cataloguing, and other data governance activities. Work with complex data sets to understand problems and recommend solutions and procedures while using various analytical and statistical approaches.
Eagle Rock Properties
Albany, NY
Headquartered in Plainview NY, our company has over 250 real estate professionals currently operating roughly 8,000 apartments throughout Connecticut, Maryland, Massachusetts, New York, New Jersey, New Hampshire, Virginia, and Pennsylvania. The Assistant Property Manager, under the direction of the Property Manager, is responsible for providing excellent customer service and coordinating all aspects of apartment community operations.
PDS Management Services, LLC
$24 - $28
Albany, NY
If you enjoy working with children in a collaborative, upbeat environment, this is a great opportunity to build your career in dental care while positively impacting young patients and their families. At Pediatric Dentistry of Albany, we combine compassionate care with a child-friendly atmosphere to create positive dental experiences for our patients.
Confidence Management Systems
$46000 - $49000
Valatie, New York
The Assistant Food Service Director candidate will report directly to the Food Service Director and assist the Director in overseeing the Food and Nutrition Department. Our company is currently recruiting an Assistant Food Service Director to assist and support the Food Service Director at one of our Food and Nutrition programs in Valatie, NY.
redShift Recruiting
$80000 - $100000
Albany, NY
The ideal candidate will be involved in all aspects of project management, from pre-construction planning to closeout documentation, while fostering strong relationships with clients, subcontractors, and on-site personnel. Responsibilities of the Assistant Project Manager will include: Review drawings and specifications, identifying critical path and long-lead items.
AHRC Nassau
Hunter, New York
Independently maintains campgrounds by landscaping, excavating, pruning flora, clearing walkways and roads, etc., to promote favorable appearance of the grounds and to ensure safe travel within the camp. Works directly with the maintenance supervisor to provide maintenance to all facets of Camp Loyaltown's buildings, grounds, and equipment and ensure all safety procedures are in place and being adhered to by staff.
PharmaCann
Albany, NY
This leader drives the business through a focus on Front of House (customer service, sales training, product knowledge, loyalty and leadership development), product (visual presentation, product performance and promotions), and Back of House (receiving orders, policy and procedures, expense control, compliance, and loss prevention). Uses the company's scheduling tool as directed to schedule the right associates in the right places, at the right times in order to provide an exceptional customer experience, reduce loss, and execute company directives .
AmeriWound
$175000 - $195000
Albany, NY
AmeriWound affiliate, EmpireWound Physicians NY, is hiring Physicians and Advanced Practice Providers, of most specialties, to provide wound care services in long-term care facilities in Amsterdam, NY. AmeriWound's affiliated providers are highly trained wound care professionals, who assess, diagnose, treat, monitor, and heal patient wounds.
AmeriWound
$175000 - $195000
Amsterdam, NY
AmeriWound affiliate, EmpireWound Physicians NY, is hiring Physicians and Advanced Practice Providers, of most specialties, to provide wound care services in long-term care facilities in Amsterdam, NY. AmeriWound's affiliated providers are highly trained wound care professionals, who assess, diagnose, treat, monitor, and heal patient wounds.
HiredFirst
$40.5
Pittsfield, MA
POSITION SUMMARY: An Occupational Therapy Assistant, or Occupational Therapist Assistant, supports the Occupational Therapist in conducting therapy treatments to improve patients’ mobility and physical health. Their main duties include helping patients perform exercises or treatment plans, recording a patients’ health progress and collecting patients’ medical history or other personal information .
Liberty ARC
$18.8 - $25.57
Amsterdam, NY
Schedule appointments at the Health Center and with other providers for referrals and/or consultations; Track, and provide detail to healthcare provider prior to appointments, all follow up on lab and other ordered services. Job Summary: Maintain patient records, prepare examination rooms before needed, assist with exams, complete assignments such as blood drawing, and taking temperatures.
Renewal by Andersen
$22 - $24
Schenectady, New York
Renewal by Andersen is a leading provider of window and door replacement solutions with a commitment to quality and excellent customer service. If you are a motivated individual with a passion for operations and a desire to be part of a successful and growing company, we encourage you to apply for the Operations Assistant position at Renewal by Andersen.
Whiteman Osterman & Hanna
Albany, NY
Under the supervision of the Billing Manager, you will assist with the production of client legal bills and with the billing process including but not limited to: Production, editing and scanning of approved prebills. Ability to work independently as well as collaborate with all levels (including attorneys) as a team player.
Allied Universal
Albany, New York
Driving Positions: must possess a valid Driver’s License with at least one year of driving experience, a clean driving record (no major violations within last 36 months, no more than 1 accident in last 24 months, no more than one minor moving violation in last 24 months), a minimum level of insurance as required by Company policy, and the ability to safely operate a vehicle required. The Assistant Account Manager job is responsible for assisting the Account Manager with all supervisory, training and operations functions at the assigned post in accordance with post orders and client instructions, and following all internal procedures.
Bimbo Bakeries USA, Inc
Albany, New York
Manage and improve all components and software required to efficiently operate a primarily automated manufacturing line.· Monitor Maintenance Key Performance Indicators (KPIs) and PM system reports, using these reports to initiate remedial actions to improve maintenance performance.· This role supports the Maintenance Department Leader through assisting to lead the team of mechanics, overseeing mid-size capital projects, and ensuring smooth operations of preventative maintenance programing.
WorkFit Medical
Albany, NY
WorkFit Medical, LLC will endeavor to make a reasonable accommodation/modification to the known limitations of a qualified applicant with a disability to assist in the hiring process, unless the accommodation would impose an undue hardship on the operation of our business, in accordance with applicable federal state and local law. We are looking for dedicated individuals to providing quality, customer centered care to the clients and patients of a busy facility.
ECS Ltd
$22 - $28
Albany, New York
ECS is currently ranked #66 in Engineering News-Record’s Top 500 Design Firms (April 2025), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). Bachelor and/or Master of Science in Civil Engineering, Environmental Engineering, or other Engineering degree applicable to Environmental Consulting, Natural or Environmental Science, Geology, or other degree relevant to the practice of Environmental Consulting.
Trinity Health
$130891 - $150933
Albany, NY
This is an exciting opportunity for the right Advanced Practice Provider to join an established practice with strong patient demand, while enjoying excellent colleagues, strong system practice support, wonderful offices and facilities, and a provider friendly environment. The posted salary reflects the starting range of total compensation and does not include productivity bonuses, incentives related to quality and performance, extra shift incentives, and other forms of cash compensation as applicable to the position.
Hudson Dental Arts
$18 - $26
Hudson, New York
Located in the heart of upstate New York, Hudson Dental Arts proudly serves patients in Hudson and Coxsackie with state-of-the-art dental care. As a Dental Assistant, you’ll play a key role in delivering exceptional patient care and keeping our clinical operations running smoothly: Prepare and sterilize operatories and instruments.