Accounting / Executive Assistant Vaco LLCAccounting / Executive AssistantBirmingham, AL$70,000–$80,000 / yearDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Executive Administrative Assistant TATITLEK SUPPORT SERVICES, INC.Executive Administrative AssistantALSUMMARY: Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must have experience supporting members of the Senior Executive Service (SES) or Flag Officer equivalent. • Expert developing, supporting and delivering senior executive correspondence, such as decision memos, read aheads, daily updates, meeting minutes, metrics and Ad-Hoc reports.
Executive Administrative Assistant The Tatitlek CorporationExecutive Administrative AssistantRedstone Arsenal, AlabamaFull timeExpert developing, supporting and delivering senior executive correspondence, such as decision memos, read aheads, daily updates, meeting minutes, metrics and Ad-Hoc reports. Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must have experience supporting members of the Senior Executive Service (SES) or Flag Officer equivalent.
NewExecutive Staff Administrative Assistant Alabama State Department of EducationExecutive Staff Administrative AssistantMontgomery, ALAny questions should be directed to the Office of Human Resources at (334) 607-0686 or (334) 223-6730 (The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011, Section 4(3)(b), tenure may not be gained by time served in this position). SPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.
NewAdministrative Assistant - Executive Regions Financial CorpAdministrative Assistant - ExecutiveHoover, ALThe information that you submit will be collected and reviewed by associates, consultants, and vendors of Regions in order to evaluate your qualifications and experience for job opportunities and will not be used for marketing purposes, sold, or shared outside of Regions unless required by law. Job Description: At Regions, the Administrative Assistant - Executive performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices.
Graduate Administrative Assistant, Office of JWS Executive Director Troy UniversityGraduate Administrative Assistant, Office of JWS Executive DirectorTroy, ALTo ensure the security of your data, you will be logged out due to inactivity in 3 minutes at. Click OK to keep your session active.
Acom Executive Assistant Southeast Alabama Medical CenterAcom Executive AssistantDothan, ALKnowledge, Skills, and Abilities: The candidate must possess excellent interpersonal, verbal, and communication skills; demonstrated experience providing complex administrative support in a high-profile environment with tact and diplomacy; proven office administration and customer service skills; have medium/advanced knowledge of Microsoft applications and a solid working understanding of office processes, related computer software, and electronic communication tools; demonstrated ability to complete multiple tasks/assignments and meet deadlines; exercise good judgment, be organized and very detail-oriented. Serving as the initial point of contact for the ACOM, the Executive Assistant engages with diverse constituencies, including college/hospital administrators, external agencies, corporate executives, attorneys, vendors, staff, faculty, students, and visitors.
Executive Assistant Verity Integrated SystemsExecutive AssistantHuntsville, ALFull timeServing as the primary administrative liaison for the Executive Leadership Team, the Executive Assistant manages executive correspondence, prepares presentations, briefing materials, reports, and other written communications, and ensures that information requiring executive attention is organized, accurate, and delivered in a timely manner. Executive AssistantPosition SummaryThe Executive Assistant serves as a trusted partner to the Executive Leadership Team at Verity Integrated Systems, providing comprehensive administrative and operational support that enables executive leaders to remain focused on the strategic direction and growth of the company.
Executive Assistant 3 Johnson Service GroupExecutive Assistant 3Birmingham, ALJohnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for a degreed and experienced Senior Executive Assistant to fill a contract position in downtown Birmingham, AL. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.
NewExecutive Assistant to the CEO Rocket City HRExecutive Assistant to the CEOHuntsville, ALActs as a point of contact between the CEO and all internal and external stakeholders, such as the Board Leadership Team, the two Boards of Directors, various committees and work groups, the Membership, and the public at large, including business owners and local government officials such as city council members. Working knowledge of, or demonstrated ability to quickly learn, other platforms used by the organization, such as Slack, Teams, Onboard, association AMS software, and Zeck.
Administrative Assistant II Port of HuntsvilleAdministrative Assistant IIHuntsville, AL$52,578–$78,867 / yearFull timePosition will also assist the Executive Assistant as needed with respect to the overall operation of the administrative office and the central administration support functions of the Airport Authority. Salary Range ($52,578 - 78,867)The Huntsville-Madison County Airport Authority is accepting applications for the position of Administrative Assistant II - Legal and Operations.
NewExecutive Assistant Alabama State UniversityExecutive AssistantMontgomery, AL$61,800–$65,000 / yearThis dynamic and innovative department is committed to facilitating research, enhancing instruction, and supporting administrative operations by providing quality leadership, services, and resources in information technology. Bachelors degree in Business Administration, Management, or a related field, or an equivalent combination of education and work experience.
Executive Assistant USA The Nature ConservancyExecutive AssistantBirmingham, Alabama$61,000–$76,000Create high quality, sophisticated presentations and related support materials for the Executive Director and Board; Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally; Participate in budget preparation; Maintain confidentiality of frequently sensitive and emotionally-charged information; Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders, including members of the board of directors, all levels of staff, donors, volunteers, vendors, and business relations.
Executive Assistant Diversified Energy Company PLCExecutive AssistantBirmingham, ALDiversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and unconventional natural gas & oil wells and midstream pipelines and compression stations concentrated in the Appalachian Basin in the United States. Diversified Gas & Oil Corporation ("DGOC") is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol "DEC".
Executive Assistant III 4P/770 4P ConsultingExecutive Assistant III 4P/770Birmingham, AlabamaSouthern Company Services is seeking an experienced Executive Assistant III to provide high-level administrative and executive support to senior leadership. · Serve as the primary liaison between executives, internal departments, clients, and external stakeholders.
Commission Executive Assistant - Baldwin County Commission Baldwin County, AlabamaCommission Executive Assistant - Baldwin County CommissionFoley, ALThey ensure the workplace runs smoothly, assist internal departments and tenants with facility requests, and maintain professional, solution-focused interactions with citizens. The Commission Executive Assistant serves as the welcoming first point of contact for the County Commissioner's Office and acts as the main facility coordinator.
Administrative Assistant 3 (IT) 4P/436 4P ConsultingAdministrative Assistant 3 (IT) 4P/436Birmingham, AlabamaWe are seeking an experienced and highly organized Administrative Assistant with 5–10 years of professional experience providing administrative and office support to multiple professionals, including managers, directors, and partners. Utilize Microsoft Word, Excel, PowerPoint, and Outlook , as well as other relevant software for document creation and data management.
Administrative Assistant III 4P/706 4P ConsultingAdministrative Assistant III 4P/706Birmingham, AlabamaThis role requires over 11 years of administrative experience , strong organizational skills, advanced Microsoft Office proficiency, and the ability to handle highly confidential information with professionalism and discretion. This person should be comfortable supporting leadership, managing confidential information, coordinating complex schedules, preparing high-quality documents, and communicating effectively with stakeholders at all levels.
Administrative Assistant II 4P/678 4P ConsultingAdministrative Assistant II 4P/678Bucks, AlabamaThis role requires a highly detail-oriented professional who can independently manage schedules, coordinate meetings and events, prepare reports and presentations, and support day-to-day business operations with professionalism and discretion. The ideal candidate will have 6–10 years of administrative experience and demonstrate exceptional organizational, communication, and multitasking abilities in a fast-paced professional environment.
Administrative Assistant ArcelorMittal SAAdministrative AssistantCalvert, ALSupporting team members by assisting with Helpdesk tickets, ordering office supplies, entering Purchase Requisitions and goods receipts, ordering food and/or flowers for various events, and office / desk key management. We are constantly striving to work safer and smarter, and to make our products stronger, lighter, and more sustainable so we can meet the ever-changing needs of our customers, our communities, and the wider world.
NewAdministrative Assistant II - Regular Part-time (Benefits eligible) - 530243 University of AlabamaAdministrative Assistant II - Regular Part-time (Benefits eligible) - 530243Tuscaloosa, ALAdditional Department Summary: The Institute for Social Science Research (ISSR) is The University of Alabama's hub for interdisciplinary social science research, supporting a fast-paced portfolio of funded projects and partnerships with federal, military, industry, nonprofit, and community organizations. Demonstrated willingness and ability to use University-approved productivity and AI tools to summarize documents, draft routine communications, and organize information, with sound judgment regarding accuracy verification and information that may not be entered into unapproved systems.
Executive Assistant Personnel ResourcesExecutive AssistantDothan, ALPosition Summary A Southeastern infrastructure company is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Senior Vice President of Information Technology. The ideal candidate will serve as a trusted partner to IT leadership, ensuring efficient day-to-day operations while enabling the SVP and IT team to focus on strategic initiatives.
Assistant I, Executive Progress RailAssistant I, ExecutiveAlbertville, AlabamaExpertise in Microsoft Office Suite, particularly in Excel, Word, and PowerPoint; • Must be able to work well with all levels of the organization; • Must be able to handle multiple responsibilities; • Strong organizational skills; • Excellent follow-through skills and attention to detail; • Strong interpersonal skills; • Proven written and verbal communication skills; • Detail-oriented / sense of urgency / follow-through; • Ability to take initiative, to work independently, and with confidentiality. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence.
GVW Group, LLC Careers - Executive Assistant GVW Group, LLCGVW Group, LLC Careers - Executive AssistantBirmingham, ALThe position requires clarity of thought, exemplary communication skills and tactfulness, superior organizational skills, ability to be discreet, ability to manage complex and competing priorities, attention to detail, strong customer service orientation, strong character, and flexibility. Autocar, LLC, a manufacturer of severe-duty vocational trucks carrying the first specialized truck brand in North America, is the only American-owned and operated original equipment manufacturer (OEM) of trucks.
Commission Executive Assistant - Baldwin County Commission Baldwin County, ALCommission Executive Assistant - Baldwin County CommissionBaldwin County, ALThey ensure the workplace runs smoothly, assist internal departments and tenants with facility requests, and maintain professional, solution-focused interactions with citizens. The Commission Executive Assistant serves as the welcoming first point of contact for the County Commissioner’s Office and acts as the main facility coordinator.
Executive Assistant Systems Technology & Research Inc.Executive AssistantRedstone Arsenal, ALFull timeJob Description:Systems Technology & Research, Inc. (STaR) is seeking an Executive Assistant in the Huntsville, AL area to support the Army's Uncrewed Aircraft Systems (UAS) Project Office Front Office/Headquarters located at Redstone Arsenal, AL. Duties include clerical and administrative support, office management, scheduling and travel coordination, meeting arrangements, information request processing, report and correspondence preparation, and liaison with Military, Civilian, and Contractor personnel.
Executive Assistant/Business Manager Auburn UniversityExecutive Assistant/Business ManagerAuburn University, AL$49,050–$78,480 / yearFull timeOversees departmental resources, including technology, software licenses, photography and video equipment, office assets, conference spaces and facilities coordination to ensure effective resource management. This position provides business, financial and administrative leadership for the Office of Communications and Marketing by overseeing departmental operations, budget administration, procurement, human resources coordination and executive support.
Executive Assistant Diversified Gas & Oil CorporationExecutive AssistantBirmingham, AlabamaDiversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and unconventional natural gas & oil wells and midstream pipelines and compression stations concentrated in the Appalachian Basin in the United States. Overview: Diversified Gas & Oil Corporation (“DGOC”) is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol “DEC”.
Administrative Assistant Talladega CollegeAdministrative AssistantTalladega, ALFull timeSupport the preparation of reports, including weekly direct reports, annual assessment reports, and Title III documentation. • Verify and submit work-study and student worker payroll hours within institutional deadlines.
Executive Assistant, Human Resources - Alpharetta, GA Avanos Medical, Inc.Executive Assistant, Human Resources - Alpharetta, GAGeorgia, ALHere at Avanos Medical, we passionately believe in three things: Making a difference in our products, services and offers, never ceasing to fight for groundbreaking solutions in everything we do; Making a difference in how we work and collaborate, constantly nurturing our nimble culture of innovation; Having an impact on the healthcare challenges we all face, and the lives of people and communities around the world. Assist a diverse group of internal and external contacts to communicate messages, gather information or handle non-routine situations and follow up with executive staff on items/issues to ensure executive is aware of status.
ACOM Executive Assistant Southeast Alabama Medical CenterACOM Executive AssistantALKnowledge, Skills, and Abilities: The candidate must possess excellent interpersonal, verbal, and communication skills; demonstrated experience providing complex administrative support in a high-profile environment with tact and diplomacy; proven office administration and customer service skills; have medium/advanced knowledge of Microsoft applications and a solid working understanding of office processes, related computer software, and electronic communication tools; demonstrated ability to complete multiple tasks/assignments and meet deadlines; exercise good judgment, be organized and very detail-oriented. Serving as the initial point of contact for the ACOM, the Executive Assistant engages with diverse constituencies, including college/hospital administrators, external agencies, corporate executives, attorneys, vendors, staff, faculty, students, and visitors.
Executive Assistant Lee Hecht HarrisonExecutive AssistantBerwyn, AL$52.88–$62.50 / hourLHH Recruitment Solutions is seeking an Executive Assistant at our manufacturing client in Philadelphia, PA The ideal candidate Performs advanced administrative and project-related activities to support C-Suite Executives. This position primarily supports the Chief Human Resources Officer (CHRO), Chief Information Officer (CIO), and Operations/Supply Chain SVP, and reports directly to the CHRO.
Administrative Assistant Personnel ResourcesAdministrative AssistantDothan, ALThe ideal candidate is friendly and personable, with strong computer and customer service skills! This position will work Tuesday-Saturday and occasional nights when the facility is hosting events.
Executive Assistant Applied Aerospace Structures CorpExecutive AssistantHuntsville, ALThe ideal candidate thrives in dynamic environments, exercises outstanding judgment and discretion, anticipates needs before they arise, and manages complex schedules, travel, communications, and executive priorities with precision and professionalism. OVERVIEW OF POSITION: We are seeking an exceptionally organized, proactive, and highly professional Executive Assistant to provide strategic administrative support to the Chief Executive Officer and Executive Leadership Team (ELT).
Senior Administrative Assistant KBRSenior Administrative AssistantHuntsville, ALKBR's Missile, Aviation, and Ground Systems (MAGS) division delivers mission engineering solutions for critical U.S. Army programs, specializing in aviation and ground systems, integrated air and missile defense, and threat and target systems. Success in this role requires the ability to anticipate needs, balance competing priorities, and assist in driving outcomes with minimal supervision while contributing as a collaborative member of a high-performing team.
Executive Assistant Employers Holdings IncExecutive AssistantBirmingham, AL$30–$44 / hourFacilitate efficient remote collaboration by administering digital workspaces, maintaining organized online files, preparing virtual meeting setups, and leveraging templates, automation tools, and AI capabilities to improve workflow efficiency. Must reside in or be willing to relocate to the Birmingham, Alabama area (no relocation assistance provided); available for in-person presence in Birmingham for business events including board meetings, leadership gatherings, and executive visits, as well as occasional travel to other company locations.
Administrative Assistant, Facilities Administration & Planning University of North AlabamaAdministrative Assistant, Facilities Administration & PlanningFlorence, AL$26,000–$32,947.20 / yearAfter completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. UNA has a fully-insured group health insurance program with Blue Cross/Blue Shield of Alabama, which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents.
NewAdministrative Assistant II - 530268 The University of AlabamaAdministrative Assistant II - 530268Tuscaloosa, AlabamaA candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made. Preferred Qualifications: Experience providing administrative support to executive leaders, senior administrators, or organizational leadership.
ADMINISTRATIVE ASSISTANT-PUBLIC SAFETY City of Auburn, ALADMINISTRATIVE ASSISTANT-PUBLIC SAFETYAuburn, AL$3,921.55–$4,627.43Initiative exercised in solving problems; willingness to take on new responsibilities; acting on opportunities and presenting ideas; modeling a positive attitude and resilience; volunteering for group work; praising work of the City and coworkers; demonstrating pride in public service. The work is sedentary work, which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Administrative Assistant Floater- 3653 Indian Rivers Behavioral HealthAdministrative Assistant Floater- 3653Centreville, ALCoordinate Indigent Drug Program and Patient Assistance Programs with eligible clients, including providing the client with the correct application, routing the application to the drug company, following up with the drug company, reordering the medication and picking up the medication as necessary. Ensure all administrative tasks essential to front desk operations are performed in an organized, efficient and timely manner, including answering the telephone, reception of clients and scheduling details.
Administrative Care Assistant - Relief Indian Rivers Behavioral HealthAdministrative Care Assistant - ReliefTuscaloosa, ALPhysical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, copier, multi-line phone and fax machine. Minimally accesses verbal, written, and /or electronic PHI, usually incidentally to an approved use and /or disclosure as pertains to client''''s financial, demographic, and/or clinical data.
Administrative Care Assistant - Day Shift Indian Rivers Behavioral HealthAdministrative Care Assistant - Day ShiftTuscaloosa, ALPhysical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, copier, multi-line phone and fax machine. Minimally accesses verbal, written, and /or electronic PHI, usually incidentally to an approved use and /or disclosure as pertains to client''''s financial, demographic, and/or clinical data.
Administrative Care Assistant (ACA) - 3686 Indian Rivers Behavioral HealthAdministrative Care Assistant (ACA) - 3686Tuscaloosa, ALPhysical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, copier, multi-line phone and fax machine. Minimally accesses verbal, written, and /or electronic PHI, usually incidentally to an approved use and /or disclosure as pertains to client''''s financial, demographic, and/or clinical data.
Administrative Care Assistant - Night Shift Indian Rivers Behavioral HealthAdministrative Care Assistant - Night ShiftTuscaloosa, ALPhysical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, copier, multi-line phone and fax machine. Minimally accesses verbal, written, and /or electronic PHI, usually incidentally to an approved use and /or disclosure as pertains to client''''s financial, demographic, and/or clinical data.
Administrative Assistant Lee Hecht HarrisonAdministrative AssistantCleveland, AL$22–$24.03 / hourWe are seeking a highly organized and service-oriented Administrative Coordinator to provide front desk support and administrative assistance in a fast-paced professional services environment. Outstanding customer service skills with the professionalism, diplomacy, and judgment needed to interact effectively with executives, colleagues, clients, and visitors.
Executive Assistant Quanta Power Solutions, LLCExecutive AssistantBirmingham, AlabamaFull timeOur integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure — from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on. In keeping with the nature of a senior executive role, provide occasional support for personal scheduling, household coordination, and related logistics as neede d, exercising the same level of discretion and professionalism applied to all executive matters.
Administrative Assistant 1 4P/211 4P ConsultingAdministrative Assistant 1 4P/211Jasper, AlabamaThe ideal candidate is a career administrative professional with exceptional organizational skills, strong communication abilities, and the capacity to operate independently with minimal supervision in a dynamic, professional environment. Maintain and organize filing systems , both electronic and physical; copy, scan, and archive documents.
Administrative Assistant - 007979 University of South AlabamaAdministrative Assistant - 007979Mobile, ALPrepares travel requests and travel reimbursements, correspondence, reports, requisitions, purchase orders, fund/revenue transfers, and direct pays which requires proficient use of Adobe, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Concur, and Banner Finance Systems and/or designated accounting Program(s) as directed. Provides secretarial, clerical and administrative support for the Office of Real Estate Services and Asset Management under the direction of the Executive Director, along with minor support for the Chief Economic Development Officer and Office of Commercialization and Industry Collaboration.
Administrative Assistant (part time) Tressent Group InternationalAdministrative Assistant (part time)Birmingham, AlabamaAlso, we expect the position holder to oversee the overall smooth functioning of the administrative aspects in the organization, along with partaking in client meetings, promotional events and supporting business development efforts as and when required. Acquaint yourself with the key personnel in offices of our clients and build a good rapport by regular communication via phone calls, emails and occasional visits.
Special Assistant to the Chancellor and Executive Administration University of Alabama System OfficeSpecial Assistant to the Chancellor and Executive AdministrationTuscaloosa, ALFull timeMinimum QualificationsBachelor's DegreeFive (5) years of relevant experienceKnowledge, Skills, And AbilitiesCommunication Skills: Proficiency in both verbal and written communication to effectively assist the Chancellor and Chief of Staff with communication to the Board of Trustees, campus Presidents, Health System CEO, and System Office senior leadership; ability to clearly convey strategic priorities and collaborate with senior leadershipOrganizational and Administrative Skills: Strong organizational skills to manage the administrative functions of the Office of the Chancellor; ability to plan, manage, and coordinate events involving the Chancellor, the Chief of Staff, and/or the Board of TrusteesTeamwork and Collaboration: Ability to work collaboratively with senior leadership across the System to support the Chancellor's strategic priorities; strong interpersonal skills to foster teamwork and effective collaborationProgram Management Skills: Experience in managing programs, such as the UA System Office Fellows program; ability to oversee program activities, ensure alignment with strategic goals, and manage resources effectivelyPhysical DemandsSedentary Work: involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Essential DutiesExecutive Support: Managing administrative functions of the Office of the Chancellor and the Office of Administration; assisting the Chancellor with effective communication to the Board of Trustees, campus Presidents, Health System CEO, and System Office senior leadership; assisting the Chief of Staff with coordination of divisional operations, administrative initiatives, and special projects.