117 Results for

Assistant Coordinator Jobs in Joliet, IL

Jobs

Chicago, IL7 days ago

$91,000–$102,000
Full-time
Employee

Serve as a resource to the Office Managing Partners in Chicago & Pittsburgh to elevate the firm's local market profile through targeted events, sponsorships, and community engagement initiatives, while partnering closely to plan and manage the local events and sponsorship budget in alignment with firm priorities. This role supports initiatives driven by firm leadership, Marketing, and Business Development, including firmwide events, locally executed programs, and sponsorship activations that support the firm's branding and client development efforts.

New!

Chicago, IL1 day ago

$85,000–$105,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We have the resources to handle any job from tenant fit-outs, to large-scale ground-up construction, operating in a variety of markets including Commercial, Healthcare, Municipal, Light Industrial, Multifamily, Entertainment, and more.

New!

Chicago, IL5 days ago

$50,000–$55,000 Per Year

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Chicago, IL13 days ago

$35–$40 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Chicago, IL11 days ago

$26–$26 Per Hour

By submitting your application, you authorize Elite Staffing, Inc. to contact you using the contact information you have provided for employment-related activities via any method, including SMS, email, and phone calls, including through the use of automated technology, AI generative voice, and pre-recorded and/or artificial voice messages. This individual will play a key role in ensuring the efficient and smooth operation of the department by managing a wide range of administrative responsibilities including scheduling, communication, travel coordination, event planning, and financial reconciliation.

New!

Chicago, IL6 days ago

$55,000–$60,000 Per Year

The Executive Assistant will provide high-level administrative and strategic support to senior leadership, ensuring smooth and efficient operation of daily activities. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.

New!

Chicago, IL5 days ago

$110,000–$120,000 Per Year

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm's Partners while supporting the day‑to‑day operations of the business.

New!

Chicago, IL1 day ago

$24–$28 Per Hour
Full-time
Employee

After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Technology & Tools: Leverage Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and AI tools to enhance efficiency, automate tasks, and improve outcomes.

New!

Chicago, IL5 days ago

$60,000–$75,000

Monitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voice. Assist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani community.

Chicago, IL21 days ago

The Residence Life and Housing Assistant Coordinator (Res Life GA) is responsible for implementing the basic goals of Residence Life and Housing by providing administrative and operational support for the Office of Residence Life and Housing and promoting individual and community development among students through the Residential Curriculum. Elevating North Park University’s core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender.

Warrenville, IL30+ days ago

This role requires strong coordination skills and the ability to work closely with CTL management, subcontractors, vendors, suppliers, and owners/general contractors to enhance quality and profitability across all projects. The Assistant Office Coordinator reports directly to the Office Coordinator and is responsible for managing the daily schedule, assisting project managers, and general administrative duties.

Chicago, IL30+ days ago

$60,000–$80,000 Per Year

We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

Hinsdale, Illinois30+ days ago

$20–$32

This position supports both clinical and front office operations (Open Dental software ) in a small legacy dental practice that seeks the highest quality outcomes for our helping patients achieve optimum health. A clinical background with Crown & Bridge, Implants, orthodontics, fillings, facial pain / TMD, gum surgery and routine care is helpful.

Burr Ridge, TX18 days ago

Part-time

The Medical Assistant / Patient Services Coordinator is a dual-role position serving as the first point of contact for patients while also supporting clinical services under the direction of licensed providers. As part of an established and growing network, our clinic provides an opportunity to work in a supportive, fast-paced environment focused on delivering high-quality care and an exceptional patient experience.

Chicago, IL19 days ago

Full-time

This role is the first point of contact for employee questions, supports key HR processes, and contributes to a positive and engaging workplace culture. Job Sumary: Please fill or attach a Job DShift: ['Proficient in Excel, Power Point & Word.

Chicago, IL30+ days ago

$40,000–$55,000 Per Year

Assist in the planning and execution of letters and mailings, including end-of-year thank-you letters, holiday letters, mailing cards to staff, sending items from the office to staff and stakeholders, and preparing in-person graduation materials to program graduates. The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination, and operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff.

Chicago, IL30+ days ago

The Resident Relocation Coordinator is responsible for overseeing the daily relocation tasks required at multiple sites while working closely with residents to prepare and assist them with all required relocation activities. Work closely with construction, property management, development, and moving contractors to ensure residents vacate their units per the relocation schedule, surrender keys to the property management, and units are properly secured.

Chicago, IL30+ days ago

$25.20–$39.69 Per Hour

This position supports and is responsible for all GME activities, residency recruitment and match activities, medical student/resident rotation activities, all CME activities, and coordinates the department's alumni activities and the OPPE bi-annual process. Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data.

Chicago, IL19 days ago

$50,000–$60,000 Per Year

Activations * Experiential Marketing * Event Strategy * Experience Design * Interactive Installations * Themed Events & Décor * Adventures & Excursions * Dining & Culinary Experiences * Entertainment & Performances * ESG & Social Impact Integration * Team Building & CSR * Transportation & Logistics * Meeting Management * AV Management * Content & Messaging * Content Design & Production * Demo Experiences * Theatrical Design & Delivery. This role is responsible for ensuring that all "behind-the-scenes" elements-from speaker schedules and asset management to vendor contracts and on-site hospitality-run like clockwork.

Aurora, Illinois13 days ago

The Coordinators of Residence Life are 11-month, full-time, live-on, professional staff members, whose key responsibilities include providing leadership for the Residence Life department, facilitation of staff hiring and training, execution of emergency procedures, crisis response, and supervision as well as mentoring and training of Resident Counselors. Responsible for the Residence Life curriculum, in content research, development and implementation aligned with current educational trends and student needs; Resident Counselors focused on Student Development Theory and industry trends, as well as facilitation and ways to measure impact.

Aurora, Illinois13 days ago

The Coordinators of Residence Life are 11-month, full-time, live-on, professional staff members, whose key responsibilities include providing leadership for the Residence Life department, facilitation of staff hiring and training, execution of emergency procedures, crisis response, and supervision as well as mentoring and training of resident Counselors. Oversee and coordinate housing operations, including facilitating the housing and roommate selection process, creating housing assignments for returning students in May and for incoming students over the summer, and managing changes, including communication with affected students.

Oak Brook, IL30+ days ago

$80,000–$100,000
Full-time

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.

Chicago, Illinois30+ days ago

$21.88–$30.63 Per Hour

Accelerate U works closely with employer partners to build affordable (Pell-eligible) academic and training pathways that 1) bridge to an in-demand job in 3-6 months, 2) lead to an industry led credential, 3) focus on technical, career readiness, and leadership skill development, 4) include career coaching, wraparound supports, and a meaningful cohort-based experience, and 5) allows participants to earn up to 30 college credits that seamlessly “stack” into a bachelor’s degree with little to no debt. Working closely with the Director or Employer Engagement, Externship Coordinator, AU Coaching Team, Enrollment and Program teams, and other AU/NLU staff, the position ensures alumni remain connected to Accelerate U through professional development opportunities and resources, employment pathways, and continued learning at National Louis University.

Chicago, IL30+ days ago

This role is expected to continue to build out and fill our introductory sessions led by the CEO and Directors through creating partnerships and building new relationships with associations nationwide. Execute social media and marketing campaigns for both hosted and self-hosted events; including LinkedIn outreach, network activation, and promotional content coordination.

New!

Tinley Park, Illinois1 day ago

Acting with exceptional judgment and discretion, the Executive Assistant handles confidential information, supports special projects, oversees policy and procedure management, and streamlines administrative operations to maximize executive efficiency and organizational impact. This role manages domestic and international travel, coordinates executive meetings and large-scale events, and ensures leaders are prepared for every engagement.

Chicago, IL30+ days ago

$19.50–$29.73 Per Hour

The Medical Assistant assumes responsibility for maintaining patient flow, the upkeep of exam and treatment rooms, and performing basic skills such as vital signs and point of care testing. • Clinical Medical Assistant Certification by AAMA, AMT, NCCT, NAHP, or NHA required (includes principles and techniques of injections and medication administration) required upon hire.

Chicago, IL30+ days ago

$21.61–$30.53 Per Hour

Coordinates aspects of less complex research studies including, but not limited to, study start-up, initiation activities, participant recruitment, enrollment, completion of data collection, maintenance of data integrity, and study close-out. The EPI Research Coordinator 1 coordinates Epidemiological, Behavioral or Human Translational, or Population Health research studies and performs a variety of duties including the collection compilation and documentation of research data.

Westmont, IL30+ days ago

Responsibilities include but are not limited to participating in the evaluation of and service planning for residents, leading the care manager team in the provision of high quality, safe care to residents, collaborating with the Resident Care Director (RCD) when residents require care that is clinical in nature, and creating staffing and scheduling plans for the care manager team. + Schedules and leads the move-in meeting with the new resident and family to discuss the resident care needs and preferences and the proposed Service Plan; coordinates with the Resident Care Director (RCD) when there are clinical care and training needs.

Naperville, IL18 days ago

Responsibilities include, but are not limited to, food preparation and service in accordance with the Sunrise culinary programs, accurate delivery of dietary modifications, procurement, financial and budgetary management, labor management, hiring, supervising and training team members, ensuring proper sanitation and safe food handling, accurate record keeping, inventory and rotation of products, regulatory compliance, and communicating with residents and families to ensure high levels of resident satisfaction. Partner with the Wellness team and consultant dietitian to understand individual resident nutritional needs and preferences, then delivers snacks, beverages, and meals accurately and consistently.

Chicago, IL12 days ago

$50,000–$75,000

Join our practice as a Dental Treatment Coordinator - helping patients to achieve their best smiles and excellent oral health is what this job is about. Present treatment plans to patients and help them understand their financial responsibility etc.

Chicago, Illinois30+ days ago

$58,100–$81,300 Per Year

Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter. Responsibilities: Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines.

Chicago, IL15 days ago

$18–$22 Per Hour

1-5 years of experience as a healthcare call center representative, patient access representative, patient service representative, medical scheduler, medical assistant, or medical receptionist. They also assist with administrative tasks including routing correspondence, coordinating patient documentation, and eligibility/schedule review to ensure a smooth flow for our providers' schedules.

Chicago, IL21 days ago

$18–$22 Per Hour

Chicago, IL30+ days ago

Full-time

Duties and Responsibilities:Performs highly responsible administrative and confidential work; organizes and coordinates the activities of the Investor Education Program; creates content for both live and virtual investor education presentations, brochures, and other written communication as well as social media posts; performs a variety of administrative work in the development and implementation of policies, procedures and programs for the Department; coordinates, compiles and reports statistics to the Deputy Director regarding number of presentations made and constituents that participated. Organizes and coordinates Investor Education Seminars with other agencies, businesses and individuals throughout the State; drafts speeches as needed for the Deputy Director and may speak before interested groups to explain Department policies and activities; maintains Investor Education Program materials; revising as needed, Department brochures and video.

Downers Grove, Illinois12 days ago

$20–$30 Per Hour

The Specialty Care Coordinator will be working in collaboration with the specialty care team, healthcare professionals, patients, and families to provide ongoing support and communication for patients with complex care, including chronic kidney disease (CKD), End-Stage Renal Disease (ESRD), congestive heart failure (CHF), and other complex cardiac conditions. The primary focus of the role will be to improve patient outcomes, including delaying disease progression, avoiding unnecessary inpatient and emergency department utilization, supporting patient self-management, and contributing to better long-term outcomes.

Chicago, IL30+ days ago

Full-time

Required Leadership Skills/Values: Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as well.

Chicago, IL11 days ago

Woodridge, IL30+ days ago

High School Diploma or equivalent and applicable experience in an accounting or finance reconciliation or billing role OR Associate's Degree with applicable coursework in accounting, finance, or business OR equivalent combination of education and experience. Working knowledge of Word and Excel, strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently.

Chicago, IL13 days ago

The Part-Time Administrative Project Coordinator will manage the day-to-day operations of a new Peer Mentoring Program within a special project initiative in Industrial Technology and Management supporting Daley College students transitioning to the INTM Bachelor’s degree at Illinois Tech. Reporting to the INTM Director, this role focuses on program administration, data collection/reporting, documentation, and communications for the mentoring program while learning transfer-related processes in the INTM program.

Chicago, IL30+ days ago

$50,000–$55,000 Per Year
Full-time

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: • Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Downers Grove, Illinois18 days ago

Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals). We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

New Lenox, IL30+ days ago

$25–$30 Per Hour

This role focuses on high-volume patient outreach through calls, texts, and care platform messaging, while ensuring accurate documentation and seamless workflow with the care team. Phamily helps care managers identify which patients need attention, guide outreach, and reduce the busywork so they can focus on what matters most: supporting people.

Chicago, IL11 days ago

$65,000–$75,000 Per Year

Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services.

New!

Chicago, IL6 days ago

NIJC seeks a Pro Bono Project Coordinator to join the NIJCteam within the Chicago office to assist in NIJC's pro bonoproject(s).This positionwill work with diverse partners, including private law firms and community-based organizations, to ensure asylees, refugees, and their family members have access to legal representation through placement with pro bono legal partners. Headquartered in Chicago with offices in Washington, DC, Indiana, and San Diego, NIJC's team of over 100 attorneys, paralegals, and professionals, along with 2,000 pro bono attorneys, is at the forefront of immigration reform.

Glendale Heights, IL21 days ago

$26–$31 Per Hour

Act as the liaison between Project Managers, clients, subcontractors and colleagues with a strong customer focus that is positive and enthusiastic, leveraging our brand. Track progress of assigned jobs to ensure adherence to plans, specifications, installation schedule and to ensure completion of work within target deadlines.

Chicago, IL30+ days ago

$70,000–$90,000
Full-time

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Since its founding in the early 1990s, our client has combined development insight with construction expertise to create places and spaces that enhance communities and improve people’s experience of the built environment.

Chicago, Illinois25 days ago

$60,000–$80,000 Per Year

Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager. A DAY IN THE LIFE: Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.

Chicago, IL30+ days ago

Assists IT Program Directors, IT Program Managers / Portfolio Leads, IT Senior Project Managers, and IT Project Managers to complete tasks in support of project closure including the list of open issues, an inventory of requested optimizations, and documentation and distribution of project lessons learned . The IT Project Coordinator performs basic project management tasks and duties delegated by project managers, in support of low complexity, repetitive, operational projects such as Facilities projects to set up a new clinical site that mimics other clinical sites already in operation.

Chicago, IL30+ days ago

Collaborate cross-functionally with Sales, Product, and Marketing to source discussion leaders working independently or in partnership with the program lead to ensure the right discussion leaders are aligned to each meeting. The ideal candidate thrives in a fast-paced environment, enjoys bringing events to life, and can balance hands-on meeting execution with broader project management responsibilities.

Chicago, IL30+ days ago

The Project Assistant supports engineering and construction projects by providing administrative and coordination support to project managers and teams. This role ensures project documentation, communication, and tracking systems are maintained effectively while supporting daily operational needs.

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Assistant Coordinator Jobs in Joliet, IL

Jobs

Senior Coordinator of Events & Sponsorship (Hybrid Schedule)Reed Smith LLP

Assistant Project Manager (Design-Build Construction)Jobot

Legal Administrative CoordinatorRoseland Community Hospital

Executive AssistantBeacon Hill Staffing Group, LLC

Executive Assistant Sr Administrative AssistantElite Staffing Inc.

Executive AssistantAtrium

Executive Assistant/Operations AssociateBeacon Hill

Executive AssistantSolugenix Corp

Executive Assistant & Administrative CoordinatorBalani Custom Clothiers

Graduate Assistant - Residence Life and Housing Assistant CoordinatorNorth Park University

Assistant Office CoordinatorChicago Testing Laboratory

Project Administrative Assistant/Permit CoordinatorAECOM

Dental Assistant / Front Desk CoordinatorHinsdale Family Dentistry

Medical Assistant Patient Services CoordinatorSynergenX Health Holdings LLC

USA - HR Data Coordinator/AssistantLanceSoft Inc

Adminstrative CoordinatorHispanic Alliance for Career Enhancement

Resident Relocation Coordinator (Chicago, IL)Housing Opportunities Unlimited

Sr Residency CoordinatorRush University Medical Center

Production CoordinatorPRA Business Events

Coordinator of Residence Life (Programming)Illinois Mathematics and Science Academy

Coordinator of Residence Life (Operations)Illinois Mathematics and Science Academy

Executive Assistant | Corporate GovernanceJobot

Alumni and Career Success CoordinatorNational Louis University

Partnership and Relationship Development CoordinatorGoldratt Group

Executive Assistant 2Panduit

MA Float Cancer Center/Surgical CoordinatorRush University Medical Center

Epi Research Coordinator 1 - Temporary, Full TimeRush University Medical Center

Resident Care CoordinatorSunrise Senior Living

Dining Services CoordinatorSunrise Senior Living

Dental Treatment CoordinatorHigh End Hiring

Legal Billing CoordinatorFoley & Lardner LLP

Part-Time Patient Care CoordinatorChicago ENT

ENT Patient Care CoordinatorChicago ENT

Investor Education Coordinator (MA III)Illinois Secretary of State

Specialty Care CoordinatorDuly Health and Care

Event CoordinatorHappy Camper

Executive Assistant Sr Administrative AssistantElite Staffing

Contract Billing CoordinatorSysco

Part-Time Administrative Project Coordinator – INTM Peer Mentoring ProgramIllinois Institute of Technology

Legal Administrative CoordinatorRoseland Community Hospital Association

Project CoordinatorAM Mechanical

Clinical Care Coordinator (MA)Phamily

Events CoordinatorZones

Pro Bono Project Coordinator NIJCNational Immigrant Justice Center

Plumbing Project CoordinatorSG Plumbing Management

Project Coordinator (Downtown Chicago Developer)Jobot

Project CoordinatorARCO a Family of Construction Companies

IT Project CoordinatorThe University of Chicago Medicine

Executive Events Coordinator IITechDigital

Project AssistantGTT

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