103 Results for

Administrative Supervisor Jobs in Tucson, AZ

Jobs

TUCSON, AZ

$36,000–$40,100 / year

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. This position provides high level support to either the District Program Manager, Network Manager, or a Support Coordination Area Manager within DDD. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver''s license, complete all required training, and successfully pass all necessary driver''s license record checks.

24 days ago

Tucson, Arizona

$20–$25

div>

*Minimum one year recruiting experience required including various types of interviews (i.e. phone, video, etc.).

*Advanced Microsoft Office skills and database management experience required..

Technical, critical thinking and interpersonal skills relevant to Human Resources to effectively communicate with applicants, employees, team members, hiring managers, directors and administration.

2 days ago

Tucson, AZ

li>Communicates pertinent information to instructors and directors in the language programs throughout the semester, winter and summer regarding course assignments, office hours, course related information, class surveys, final exams, department and university policies and procedures.

Supports recruitment and retention efforts such as undergraduate events and awards, attends the Undergraduate Studies committee meetings, and supports the Director of Undergraduate Studies and the directors of Spanish and Portuguese programs.

30+ days ago

Tucson, AZ

$21.12–$24.81 / hour

actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. a primary point of contact by answering and routing telephone calls, assisting walk-in customers, and providing information regarding.

30+ days ago

Tucson, AZ

$21.12–$24.81 / hour

The Pima County Regional Flood Control District's mission is to protect the health, safety and welfare of Pima County residents by providing comprehensive flood protection programs and floodplain management services that emphasize fiscal responsibility, protection of natural resources, and providing a balanced multi-objective approach to managing regional watercourses, floodplains, and stormwater resources. This position resides within the Integrated Services Division of the Pima County Regional Flood Control District (District) and will provide administrative support to the department, including the regulatory compliance and enforcement role of the District, as well as other department-wide internal services.

30+ days ago

Tucson, Arizona

p/>

Responds to public and staff by providing general information pertaining to departmental or program activities;
Answers single- and multi-line telephones, routes calls and relays messages;
Resolves routine problems in person, by phone and through correspondence with complainant;
Requests specific information by telephone;
Checks documents for completeness and accuracy and issues licenses and permits;
Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims;
Edits documents for grammar, punctuation, spelling and format;
Codes, confirms, enters, updates, and retrieves data using automated filing systems;
Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports;
Establishes and maintains filing systems and retrieves documents from files as required;
Researches document files and automated records for specific information;
Copies and distributes materials and acts as key operator for copy machine;
Reads, screens and directs mail and composes answers to routine correspondence;
Calculates fees, records payments and balances routine accounts;
Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;
Performing moderately complex word processing activities such as preparation of charts, graphs and tables;
Transcribing a variety of correspondence, reports and documents from dictating equipment;
Scheduling and arranging meetings, conferences, interviews and other appointments;
Training other staff members in office procedures and clerical activities;
Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. The roles also provide general administrative support to the Business Operations unit, including accounts payable/receivable processing, meeting minutes, phone tree updates, and special projects, requiring flexibility, collaboration, and strong attention to detail.

8 days ago

Tucson, AZ

$17.37–$20.41 / hour

Responds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. The roles also provide general administrative support to the Business Operations unit, including accounts payable/receivable processing, meeting minutes, phone tree updates, and special projects, requiring flexibility, collaboration, and strong attention to detail.

7 days ago

Tucson, AZ

$48,422–$56,908 / year

Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. Pima County's Real Property Services has an opening for an Administrative Specialist II who will provide complex professional administrative support to the department and assist the Administrative Specialist Supervisor.

30+ days ago

Tucson, AZ

$15–$16

Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant’s attorneys to answer basic status questions.

5 days ago

Tucson, AZ

Proof of immunizations including rubella (measles) and rubella (German measles), or proof of MMR immunization and TDaP immunization (diphtheria, tetanus, and pertussis) as well as a negative TB test (may be required after the completion of a TB screening form). This position provides administrative and clerical support to staff including answering and facilitating phone calls, tuition billing and payment collection, data entry and reporting.

16 days ago

Tucson, AZ

These tasks include scheduling for various groups of faculty, staff, teaching assistants and preceptors across multiple instructional spaces, coordinating room usage, exam proctoring logistics including make up exam schedules, photocopying, and storage of old exams. Execute daily operational and administrative tasks under supervision to support Human Anatomy and Physiology, our largest service course in the department, thus supporting departmental objectives.

30+ days ago

Tucson, AZ

ul>

Supports departmental safety and facilities operations by maintaining inventories and location records for safety equipment including fire extinguishers, eyewash stations, first-aid kits, AEDs, Stop the Bleed kits, hearing protection, and safety showers.

Provides administrative support for daily departmental operations, responding to routine and non-routine inquiries from staff, visitors, vendors, and external partners, resolving issues or escalating as appropriate.

8 days ago

Tucson, AZ

$17.37–$20.41 / hour

Responds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Action Activity - bending, climbing, kneeling, reaching, squatting, and stooping; Motion Activity - grasping; Hearing Activity - In noisy areas, on a radio, behind themselves, equipment alarms; Speaking Activity - in person, on a phone, on a radio; Vision - may be required to operate a motor vehicle, distinguish colors, depth perception and peripheral vision.

22 days ago

Tucson, AZ

$21.12–$24.81 / hour

The Administrative Specialist I provides complex professional administrative support to a department or specialized program and is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.

22 days ago

Tucson, AZ

$21.12–$24.81 / hour

Minimum Qualifications:

Associate's degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment.

30+ days ago

Tucson, AZ

$17.37–$20.41 / hour

ul>

Responds to public and staff by providing general information pertaining to departmental or program activities;

Answers single- and multi-line telephones, routes calls and relays messages;

Resolves routine problems in person, by phone and through correspondence with complainant;

Requests specific information by telephone;

Checks documents for completeness and accuracy and issues licenses and permits;

Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims;

Edits documents for grammar, punctuation, spelling and format;

Codes, confirms, enters, updates, and retrieves data using automated filing systems;

Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports;

Establishes and maintains filing systems and retrieves documents from files as required;

Researches document files and automated records for specific information;

Copies and distributes materials and acts as key operator for copy machine;

Reads, screens and directs mail and composes answers to routine correspondence;

Calculates fees, records payments and balances routine accounts;

Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;

Performing moderately complex word processing activities such as preparation of charts, graphs and tables;

Transcribing a variety of correspondence, reports and documents from dictating equipment;

Scheduling and arranging meetings, conferences, interviews and other appointments;

Training other staff members in office procedures and clerical activities;

Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

Minimum one (1) year experience in a customer service desk environment or customer service-related field.