Administrative Assistant Jobs in Tucson, AZ
Abacus Service Corporation
Tucson, AZ
ITD Building Environment Needs including watering plants, replacing batteries, checking filters and other items needing replacement and maintenance. CIO Meeting Prep and Minutes - Schedule and manage monthly leadership meetings and all staff meetings.
Spara Technologies
Tucson, AZ
Coordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent. Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers.
SierTeK Ltd.
Tucson, AZ
By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts.
Pima County, AZ
$19.16 - $22.51
Tucson, AZ
Answers general procedural questions from the public concerning specialized documents; Provides detailed information in response to queries concerning unit operations; Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data; Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems; Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; Researches manual and automated systems to gather or verify data needed for processing activities; Creates and maintains spreadsheets and databases using packaged software; Assigns and reviews the work of staff performing typing, filing and other routine clerical activities; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts; Establishes, posts, and maintains manual and automated bookkeeping systems; Verifies fees for permits of services, receives payments, and issues receipts; Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; Contacts debtors to collect accounts receivable and monitors payment arrangements; Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic; Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. An Administrative Assistant III at OCAC will assist by handling case assignments, auditing bills, responding to emails, performing data entry, creating documents for the court, researching case histories, answering phone calls, and working with their colleagues to ensure all tasks are completed in a timely manner.
Technical Professionals Group
Sahuarita, AZ
Sitting, standing, bending, stooping, reaching, twisting, pushing, carrying and lifting items of up to 25 lbs or more. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data entry systems.
Pima County, AZ
Tucson, AZ
Responsible for performing a wide range of administrative and case management functions, including scheduling evaluation appointments and related hearings, maintaining accurate case tracking, collecting and organizing collateral documentation, and managing database entries and billing processes. Performs a variety of administrative tasks related to Supreme Court Rule 11 or other mental health proceedings including Guilty Except Insane (GEI), Sexually Violent Persons (SVP), IQ in death penalty cases and Mental Health Court (MHC).
Pima County, AZ
$20.83 - $22.65
Tucson, AZ
Minimum Qualifications:A high school diploma or equivalent GED Certificate and four years of progressive administrative and secretarial experience working in a court system or legal office environment processing legal documents, or an equivalent combination of education and experience. Reviews all minute entries, under advisement rulings, orders, notices and other documents to ensure accuracy in the proceeding or document and verifies that all pertinent hearing dates and results have been entered into the court's tracking system.
Pima County Government
$20.83 - $24.47
Tucson, AZ
actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. accounting documentation such as requisitions, purchase orders, claims and fund transfers; - Creates, maintains, and/or directs the maintenance of specialized.
Pima County, AZ
$21.12 - $24.81
Tucson, AZ
Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. This is also distinguished from Administrative Specialist II, which performs professional-level administrative services requiring the application of theoretical knowledge and expertise to specialized areas of assignment.
Pima County, AZ
$21.12 - $24.81
Tucson, AZ
The Administrative Specialist I plays a key role in supporting managers and staff by handling a variety of tasks, including generating reports, purchasing, and ITD requests, compiling statistical data, and creating/maintaining databases and spreadsheets. Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment.
Pennant Services
Tucson, Arizona
Prepare and assemble new patient admission folders, ensuring all required documentation, consents, and educational materials are included, accurate, and organized in accordance with hospice regulatory requirements. Create and coordinate new admission gift baskets for patients and families, ensuring items are appropriate, stocked, and aligned with the organization's hospice philosophy of comfort and support.
Pima County, AZ
$21.12 - $24.81
Tucson, AZ
They will collaborate closely with staff across the department to ensure the successful implementation of programs and projects, assists senior leadership in strategic planning, and serves as a key resource for the smooth operation of Justice Services. The Administrative Specialist I supports the Department of Justice Services by providing comprehensive administrative assistance and project coordination, with a focus on the Transition Center and other departmental initiatives.
Pima County, AZ
$21.12 - $24.81
Tucson, AZ
PCard program duties may include: assist and serve as backup for the PCard Services Coordinator; verify cardholder statements are correctly uploaded each month; add or modify user information in Amazon and Staples business accounts; receive new PCards and prepare cardholder agreements; distribute new/renewal cards and collect certificates and signed agreements; prepare monthly compliance reports; audit statements and request additional information as needed; monitor the PCard email inbox and respond promptly. Vendor relations duties may include: assisting and serving as backup for the Vendor Relations Services Coordinator; assisting departments with registration/modification requests; supporting suppliers with registration/updates to their accounts; requesting, receiving, and verifying W-9 forms; monitoring the vendor email inbox and responding promptly.
Pima County, AZ
Tucson, AZ
Two years of experience performing secretarial or administrative tasks that demonstrate the required knowledge and skills INCLUDING one year of experience providing overall support and coordinator for a department, specialized program, or small business. One year of experience with Pima County as an Animal Care Assistant I, Administrative Assistant I, or a similar clerical classification as determined by the department head at the time of recruitment.
House Buyers of America
$60000 - $100000
Tucson, AZ
Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Via Elegante Assisted Living and Memory Care
Tucson, AZ
Via Elegante Assisted Living is seeking a dynamic Executive Assistant to support our Executive Director. Do you enjoy supporting leadership while also creating meaningful experiences for seniors and their families?
Child & Family Resources
$20 - $25
Tucson, Arizona
Technical, critical thinking and interpersonal skills relevant to Human Resources to effectively communicate with applicants, employees, team members, hiring managers, directors and administration. This dual-function position combines critical administrative duties—including record-keeping, scheduling, and compliance—with active participation in recruitment efforts such as job postings, candidate communication, interview coordination, and onboarding.
Silverado Technologies Inc
Tucson, AZ
The Accounting Assistant plays a vital role in supporting the finance department by handling a variety of accounting tasks related to invoicing, expenses, and financial reporting. Our culture encourages, supports, and celebrates our staff by valuing work-life synergy, offering flexible time off and promoting community involvement with staff-selected charities.
Genesis OB/GYN
Tucson, AZ
Secures patient information and maintains patient confidence by completing and safeguarding electronic and paper medical records; completing diagnostic coding and procedure coding; keeping patient information confidential. Prepares patients for examination by performing preliminary physical tests; taking blood pressure, weight, and temperature; reporting patient history summary.
Riser Fitness, LLC
Tucson Foothills, AZ
Interact directly with members and prospective members and help them on their fitness journey while you connect and contribute to our studio community in this fun, high-energy and service-focused environment! Ability to assist in driving revenue streams: memberships & retail sales, private training bookings, and teacher training enrollments.
Pima County, AZ
$18.24 - $21.43
Tucson, AZ
The Medical Assistant performs administrative, clinical, and financial duties for the Pima County Health Department’s Tuberculosis (TB) Clinic; provides assistance to physicians, physicians’ assistants, and nurse practitioners; assists registered nurse case managers by testing patients’ vital signs, recording medical histories, taking blood samples, and ensuring patients sign consent forms prior to consultation with the case manager. High School Diploma or General Education Development (GED) Certification AND six (6) months of medical assistance work experience OR enrollment in a certified Medical Assistant (MA) Program or certification from a valid educational institute.
Cinemark USA, Inc
Tucson, AZ
The Assistant Manager can become a Senior Assistant Manager followed by Theatre Manager or General Manager after finishing the Management Accreditation Program and working for a minimum of six months. But that's just the beginning — a front row seat means incredible growth as you bring new ideas to life to create an unforgettable experience for movie lovers worldwide.
Cinemark USA, Inc
Tucson, AZ
The Assistant Manager can become a Senior Assistant Manager followed by Theatre Manager or General Manager after finishing the Management Accreditation Program and working for a minimum of six months. But that's just the beginning — a front row seat means incredible growth as you bring new ideas to life to create an unforgettable experience for movie lovers worldwide.
Campus Apartments
Tucson, Arizona
Assist with leasing in an effort to ensure full lease-up and maintenance of high occupancy levels; includes the mailing of renewal offers, logging of responses and management of property availability. Assist with the check-out process to ensure compliance with final account statement requirements; includes accepting keys for departing residents and performing inspections of vacated units.
University Partners
District on 5th, Tucson, AZ
This role assists with staff supervision, leasing approvals, marketing execution, financial coordination, and operational compliance while preparing to manage the community in the Community Manager’s absence. The Assistant Community Manager supports the Community Manager in overseeing daily property operations, leasing performance, and resident services.
Avenue5 Residential, LLC
$21 - $22
Tucson, AZ
Maintain all accounts receivable including collecting rent, posting rent, making daily bank deposits, and maintaining a balanced, accurate rent roll. This includes ensuring efficient operations, overseeing supplier contracts and maintenance, lease administration, monthly reporting, and ensuring a positive experience for the residents, associates, and property owners.
Talented Medical Solutions
$27 - $28.5
Oro Valley, FL
The Physical Therapy Assistant serves as a member of the physical therapy team by assisting the Physical Therapist in the delivery of patient treatments and management of referred patients. The PTA provides documentation of treatment and outcomes, discharge planning and patient/family/caregiver education.
Talented Medical Solutions
$1200
Oro Valley, AZ
The Physical Therapy Assistant serves as a member of the physical therapy team by assisting the Physical Therapist in the delivery of patient treatments and management of referred patients. The PTA provides documentation of treatment and outcomes, discharge planning and patient/family/caregiver education.
Community Health Systems
Oro Valley, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
SAHUARITA, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. This role assists with medical procedures, maintains exam rooms, facilitates patient intake, and ensures efficient clinic operations while providing excellent service to patients and staff.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Patient Services Representative supports the daily operations of the urgent care center through effective communication, customer service, and administrative accuracy.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. This role assists with medical procedures, maintains exam rooms, facilitates patient intake, and ensures efficient clinic operations while providing excellent service to patients and staff.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Medical Assistant – Urgent Care Center supports urgent care providers by assisting with clinical and administrative tasks to ensure efficient patient flow and high-quality care.
Community Health Systems
Tucson, AZ
Assists providers with clinical procedures such as taking vital signs, wound care, suture removal, administering injections, phlebotomy, vaccines, performing urine tests, EKGs, and applying splints or other specialty-specific tasks. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.
Community Health Systems
Tucson, AZ
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. The Patient Services Representative supports the daily operations of the urgent care center through effective communication, customer service, and administrative accuracy.
Essilor Luxottica
Tucson, AZ
Delivers quality & improvement to exceed all key performance indicators (KPIs): o Comp Sales, % Sales to Plan; Conversion & Customer Count, Comp Growth; Increased Traffic; Store Operating Profitability; Continuity of Care, Exam Growth & Retention Goals; Net Promoter Score; Current year objectives. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
Pima County, AZ
$22.18 - $26.05
Tucson, AZ
Interviews, hires, and trains new circulation staff to provide expert and professional library services to patrons; assesses and evaluates staff’s work performance; and supervises and directs the activities of the managing librarians and technical support staff. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
FIND HealthCareers
Tucson, AZ
Our client has 50+ full-time healthcare clinicians (board-certified physicians, nurse practitioners, physician assistants, podiatrists, psychiatrists, psychologists, and wound-care specialists) who visit patients in the comfort of their own homes. The client is an innovative US-based physicians network that has been delivering high-quality healthcare to elderly patients in assisted and independent living communities, group homes, and private homes for more than five years.
Medi-Weightloss
Tucson, Arizona
Join our thriving team at Medi-Weightloss of Tucson where we're dedicated to transforming lives by helping individuals achieve their health and weight loss goals. Our personalized medically supervised weight loss programs, combined with a supportive and caring environment, make us a leader in the industry.
Naphcare, Inc.
$18 - $20
Tucson, Arizona
Working within a controlled environment, where security is top priority and the days are never dull, you will have various duties to keep you engaged including assisting physicians and other healthcare professionals with examinations, taking patient histories, vital signs, supporting administrative tasks, etc. Must have the ability to stand for long periods, lift and move patients (up to 50 pounds), bend, squat, reach, push, pull, walk significant distances, and perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift.
Tucson Dermatology, Ltd.
Tucson, AZ
Summary: The Certified Medical Assistant is responsible for assisting the physician with patient care, including obtaining history, chief complaint, and consents; assisting with cosmetic procedures (including Botox, fillers, etc.); preparing exam rooms; escorting patients to room; preparing them for provider; and assisting in patient education regarding aftercare protocols and what to expect after treatment. Medical Assistant is responsible for reviewing and managing the schedules to ensure appointments are scheduled appropriately, and supplies needed for the procedure are available.
Tucson Dermatology, Ltd.
Oro Valley, AZ
Summary: The Certified Medical Assistant is responsible for assisting the physician with patient care, including obtaining history, chief complaint, and consents; assisting with cosmetic procedures (including Botox, fillers, etc.); preparing exam rooms; escorting patients to room; preparing them for provider; and assisting in patient education regarding aftercare protocols and what to expect after treatment. Medical Assistant is responsible for reviewing and managing the schedules to ensure appointments are scheduled appropriately, and supplies needed for the procedure are available.
Princeton MedSpa Partners
Tucson, AZ
Greenspring Medical Aesthetics has served the Tucson community for nearly three decades with advanced, non-surgical aesthetic treatments that prioritize safety, natural-looking results, and personalized care. Coordinator Duties:Greeting clients warmly and assist with inquiries about services and treatments offered, actively promoting additional services and packages.
Tucson Physician Group Holdings
Tucson, AZ
Manages administrative and front desk tasks: arranging consultations/appointments, pre-certifying surgeries/tests, answering phones, scheduling appointments, directing calls, and assisting with patient check-out and referrals. A non-exempt medical office position responsible for providing direct nursing care in a medical office setting under the direction of a physician, assists medical providers, and maintains a clean and safe environment in accordance with the policies and procedures of the practice.