137 Results for

Administrative Specialist Jobs in Portland, OR

Jobs

New!

Vancouver, WA3 days ago

Full-time
Employee

This Program Support Specialist 1 will provide critical administrative and operational support by coordinating training programs, tracking completion data, and supporting employee engagement, staffing plans, and daily processes. * Program/Project/Process Support (Approximately 40% of the time): * Provide program support for TI training: * Communicate annual training requirements and opportunities for appropriate employees as training becomes available for the year.

Vancouver, WA30+ days ago

Full-time
Employee

Serve as primary point-of-contact and subject matter resource for "Company Submit" inquiries, submittals, and appropriate processing, which may include: * Provide on-going support, document coordination and communication for projects contracted to external A&E firms, Project Management Teams, Design Teams, Transmission Field (TF) Org, and other relevant parties, shepherding project designs between appropriate design team and applicable vendor, validating timely responses and distributions. This Engineering Support Specialist will provide project coordination and technical administrative support for engineering teams by managing design submittals, tracking schedules and milestones, coordinating reviews, and maintaining accurate project documentation.

Ridgefield, WA30+ days ago

Full-time
Employee

Education or experience that prepares you for success:* High School diploma or GED required* Valid Driver's license required* Familiarity with various types of construction/industrial tools & equipmentKnowledge/Skills/Abilities you may rely on:* Previous equipment rental industry experience* Strong customer service & telephone skills* Solid computer and administrative skills* Successful completion of the DOT Qualification process preferred* Bilingual (Spanish or other) may be preferred in some locationsThe physical demands of this role require bending, squatting, crouching, reaching, lifting 50 pounds or more, and working indoors/outdoors when required by the job. Inside Sales RepresentativeAre you seeking an entrepreneurial, empowering workplace that allows you to:* Develop skills for career growth through an outside sales or operational management career track* Use your inside sales or customer service skills for steady hours & potential overtime* Work with an incredible team of people to make it happen for customersSunbelt Rentals--the fastest growing rental business in North America--is seeking a Inside Sales Representative.

Clackamas, OR9 days ago

In this role, you'll own union craft payroll from timesheet to check, manage certified payroll compliance on prevailing wage projects, and keep the administrative gears turning - all while supporting a fast-moving team that doesn't slow down for errors. Apply today to join Liberty Electric as an Administrative Assistant / Payroll Specialist and help keep our projects and partnerships running strong.

Beaverton, OR13 days ago

$20–$22 Per Hour

Pacific Office Automation, the largest independently-owned document imaging and technology dealer in the nation, is looking for an organized, detail-oriented Administrative Support Specialist to join our Inside Sales team. Provide administrative support to the Inside Sales team, including scheduling meetings, processing sales documentation, and organizing internal communications.

Tigard, OR17 days ago

$18.02–$19.82 Per Hour

Provide prompt, accurate and effective administrative support including, but not limited to composing and sending written and electronic correspondence in an accurate and timely manner, routing telephone calls and visitors, and performing word processing functions. Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education.

New!

Portland, OR1 day ago

It involves communication with prospective students, managing compliance, analyzing data, and supporting academic activities. Qualifications include at least two years of administrative experience, strong communication skills, and ability to manage multiple priorities.

Vancouver, WA30+ days ago

$19.67–$19.68 Per Hour
Full-time
Employee

Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. * Submit office supply orders to the executive assistant and maintain the copy rooms in both buildings for daily operational and corps needs.

Vancouver, WA30+ days ago

Full-time
Employee

Who is HearingLife: HearingLifeis a national hearing care company and global leader in hearing healthcare built on a heritage of care, health and innovation since 1904.HearingLifeoperates more than 600 hearing care centers across 42 states. Hearing Instrument Specialist Apprentice Program: Learn how to be a Hearing Aid Specialist by completing clinical hours alongside a trained professional.

Wilsonville, OR30+ days ago

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VANCOUVER, WA30+ days ago

$21–$24 Per Hour

Our client is seeking a detail-oriented and organized Administrative Assistant to support daily administrative operations and help maintain a professional, efficient office environment. This role requires a proactive individual who can manage multiple tasks, support clients and staff, and contribute positively to overall office success.

Portland, OR19 days ago

AMS is a fast-growing HOA management company in the Pacific Northwest with a strong focus on internal growth, training, and career development. This role provides high-level administrative support to the President, Vice President, and Vice President of HOA Operations.

Tigard, Oregon30+ days ago

$16.66–$18 Per Hour

Essential Functions and Responsibilities : The Administrative Assistant provides general office and employee support, assisting in daily office needs and managing our company’s general administrative duties. Maintain the order and cleanliness of all conference rooms, training room, mail room, employee breakroom, and all vacant offices.*.

PORTLAND, OR7 days ago

$25–$30 Per Hour

Were looking for an Administrative Assistant who brings exceptional organization, professionalism, and a proactive mindset to support a dynamic culinary and hospitality team. Variety in Your Day: Manage scheduling, communications, inventory coordination, administrative projects, and operational support responsibilities.

Portland, OR30+ days ago

Northmarq is seeking an Executive Administrative Assistant based in our Portland (Lake Oswego) office to support the Fund Management executive leadership team while also providing broader administrative and operational support across the Fund Management line of business. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management.

Beaverton, OR30+ days ago

Contractor

Communications: Under the leader’s direction, write, contribute, and/or edit draft communications; involve appropriate stakeholders; manage distribution lists and send communications on leader’s behalf. Team & Culture Building: Help the team build connections through staff meetings, team building activities, offsites, and workspace initiatives.

Portland, OR30+ days ago

Full-time

Typical examples of work (representing essential functions, however, not inclusive of all the duties the position may perform): Communicate with families, staff and schools frequently during working hours; Maintain and monitor staff files, including tracking of licensure requirements. Some work is performed in an environment that is quite noisy and busy, and may include exposure to biological and environmental conditions including body fluids and waste, germs, and childhood illnesses.

New!

Beaverton, OR3 days ago

$19–$21 Per Hour

With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. • Other duties: Internal inventory control, greeter/receptionist for guests and those outside the department, event planning, assist with reporting for all of POA, and assist with meeting minutes and action items.

Hillsboro, OR20 days ago

$17.50–$20 Per Hour

Market of Choice is committed to recruiting, hiring and promoting qualified applicants as well as giving people of all backgrounds an opportunity to work and contribute to our company and community. The ideal candidate will have basic knowledge and/or experience in interviewing & hiring, general office administration, and basic computer skills.

Beaverton, OR30+ days ago

Full-time

Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel), virtual meeting platforms (Zoom/MS Teams), and experience with Keynote or AI tools (optional). Plan and coordinate meetings and events (onsite/offsite), securing venues, coordinating catering, handling budgeting, and communicating with external parties.

SANDY, OR27 days ago

Ensures that customers and employees conduct all business in a safe manner and wear all required Personal Protective Equipment (PPE). Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements part of the workday.

Troutdale, OR30+ days ago

This position serves as the first point of contact for customers and plays an important role in ensuring safe, efficient traffic flow. The role also includes general upkeep duties and assisting with litter pickup as needed.

New!

Portland, OR1 day ago

Requirements include a high school diploma or GED, proficiency in Microsoft Office, strong organizational, communication, and problem-solving skills, and the ability to multi-task in a fast-paced environment. The role involves assisting office staff and customers by handling daily administrative tasks, providing professional communication via phone and email, and supporting various departments.

New!

Portland, OR1 day ago

$49,000–$64,000 Per Year

Responsibilities include office support, scheduling, document creation, event coordination, supply management, mail and package handling, and assisting with marketing and project logistics. Candidates should have 1-3 years of admin experience, strong communication, and proficiency in Microsoft Office; knowledge of Adobe Creative Suite and project systems is a plus.

Newberg, Oregon25 days ago

$20–$28.36 Per Hour

We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Maintain a welcoming, hospital reception area for visitors, clients, and staff to ensure that a positive image is projected of the organization and quality customer service is provided.

Beaverton, OR24 days ago

Valley Catholic High School is seeking an Administrative Assistant who will serve as a Front Office Manager / School Registrar welcoming face and organizational hub of the school. Provide logistical support for school events such as Open House, Parent/Teacher Conferences and admissions-related activities .

Beaverton, Oregon27 days ago

$27.88–$47.12 Per Hour

New!

Portland, OR1 day ago

$20–$23 Per Hour

Requirements include a high school diploma or GED, proficiency in Microsoft Office, strong organizational and communication skills, attention to detail, and ability to multitask. Join a team committed to making a positive impact by restoring homes and businesses with industry-leading service.

Portland, OR10 days ago

Full-time

Our district offices are located in Oakland, Los Angeles, San Diego, Seattle, Portland and Bozeman. Excellent time management skills and ability to multi-task and prioritize work.

Happy Valley, OR30+ days ago

$20–$25 Per Hour

What We Require: + High school diploma or the equivalent + Minimum three years of work experience in a small business office environment - funeral industry experience a plus + Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Able to use and learn multiple computer software, systems, and other office equipment + High attention to detail and accuracy, with excellent follow-up skills + Able to establish and maintain effective internal and external work processes Are you ready? As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

Vancouver, WA23 days ago

Associate's or Bachelor's Degree in Office Administration/Management, Business Administration/Management, or a related field is preferred.6 years of demonstrated administrative/clerical experience is required.4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook. AZAD is looking for bright, talented, flexible, and customer centric problem solvers who enjoy the challenges associated with solving the most complex problems by utilizing the most sophisticated technologies and strong people skills.

VANCOUVER, Washington30+ days ago

$16.06–$24.09 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Portland, OR7 days ago

$21–$23 Per Hour

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. We are an established Real Estate Management Company that manages over 150 investment properties throughout Oregon and Washington.

New!

Portland, OR1 day ago

Responsibilities: Provide administrative support, establish and maintain customer relationships, deliver friendly service, respond to inquiries about policies, claims, and billing, and maintain a strong work ethic. Qualifications: Bilingual in English and Spanish, strong organizational and communication skills, self-motivated, detail-oriented, team player, and able to obtain Property & Casualty and Life & Health licenses.

New!

Gresham, OR1 day ago

$26.50–$33.83 Per Hour

Based at City Hall, the role involves providing front-line customer service, answering calls, assisting visitors, managing correspondence, supporting departmental projects, handling financial documents, and coordinating meetings and events. Requirements include a high school diploma or equivalent, 1-4 years of administrative support experience, proficiency in MS Word, Excel, and Outlook, and excellent customer service skills.

New!

Portland, OR1 day ago

Responsibilities include managing tenant/vendor databases, preparing lease documents, generating reports using Yardi, supporting marketing efforts (website, social media, events), and assisting with on-site programs. Ideal candidates have 3-5 years of administrative experience, proficiency in Microsoft Office and property management software, strong organizational skills, and excellent communication.

New!

Vancouver, WA1 day ago

$20–$25 Per Hour

Responsibilities include front desk duties, answering calls, coordinating vendor services, maintaining office supplies, supporting onboarding, managing meetings, and assisting with office events. Qualifications: 1+ year experience preferred, strong customer service, organizational skills, multitasking ability, proficiency in Microsoft Office, reliable, and team-oriented.

New!

Vancouver, WA1 day ago

$31.22–$37.09 Per Hour

This full-time, on-site role in Vancouver, WA, supports managers and serves as a Contract Administrative Team Lead, offering leadership and knowledge transfer to team members. Qualifications include a high school diploma, 6+ years of administrative experience, proficiency in Microsoft Office Suite, and intermediate to advanced SharePoint skills.

New!

Portland, OR1 day ago

Primary responsibilities include maintaining a caseload of up to five participants, providing trauma-informed, culturally responsive services such as safety planning, crisis intervention, and referrals. The Family Stability Administrative Coordinator is a full-time role supporting families impacted by domestic violence and family instability.

Portland, OR30+ days ago

Full-time

With the data noted in item above, perform the following: Monitor the status of enrollments for all contractors and subcontractors, and contact appropriate contractors and notify the Program Manager and/or CM/GC when delays or irregularities are observed. Periodically attend monthly (or every other month, if appropriate) wrap-up program management meetings with project management firm and designated contractors to review the wrap-up operation and issues in all areas of administration, safety, and claims.

New!

Beaverton, OR2 days ago

Logistics tasks encompass scheduling meetings, travel arrangements, and working with vendors, ensuring cost-effective plans. Candidates typically need a Bachelor's Degree and at least 5 years of relevant experience, with alternative combinations of education and experience also considered.

New!

Beaverton, OR1 day ago

Requirements include a high school diploma, 3+ years of administrative experience, strong communication skills, and proficiency with Microsoft Office and virtual meeting platforms. Directors in the Global Operations team, serving as a key liaison to enable business leaders in a dynamic environment.

New!

Forest Grove, OR1 day ago

Responsibilities include assisting with space requests, supplies, gallery operations, organizing college events, managing student workers and budgets, designing materials, processing invoices, and resource management. This Administrative Assistant for College Operations provides essential support to faculty and staff, focusing on facilities management, event coordination, and student worker supervision.

Vancouver, WA8 days ago

$79,000–$155,000 Per Year

Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at jnj.com **Job Function:** Pharmaceutical Sales **Job Sub** **Function:** Sales - Neuroscience (Commission) **Job Category:** Professional **All Job Posting Locations:** Portland, Oregon, United States, Washington (Any City) **Job Description:** We are searching for the best talent for Neuroscience Sales Specialist to be in the Vancouver, WA territory which includes Olympia South.

Portland, OR30+ days ago

Ideal candidates will be confident in their ability to evaluate and treat Autism Spectrum Disorder, as well as other behavioral, social, emotional, and cultural concerns while integrating information obtained from caregivers, medical providers, and other behavioral health providers. Our aim is to hire generalists, who will utilize their expertise in treating the mood and anxiety conditions that are highly comorbid with ADHD, while developing a new area of competence in ADHD evaluation and treatment.

Portland, OR12 days ago

$55,000–$65,000

Work with new hire manager to facilitate first day/week activities such as lunch with manager/team, HR and Safety orientations, MIS computer set up, office/cube space set up (as needed), etc. Strong interpersonal and customer‑service skills with the ability to respond to employee inquiries, support recruiters and managers, maintain confidentiality, and escalate issues appropriately within the Human Resources team.

Portland, OR30+ days ago

With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Cintas Corporation helps more than one million businesses of all types and sizes get Ready™ to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best.

PORTLAND, OR7 days ago

$27–$29 Per Hour

Customer Service & Scheduling - Assist with customer communications, help maintain vessel schedules, and support daily allocation tracking as part of the scheduling team. Invoice & Financial Management - Interpret contracts, construct invoices, collect documentation, handle inquiries, process third-party invoices, and perform soft collections.

Tigard, OR10 days ago

By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) . Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

New!

Milwaukie, OR6 days ago

This contract to hire opportunity focuses on reducing outstanding balances, maintaining accurate billing records, and delivering attentive service to customers through clear and respectful communication. The ideal candidate will be comfortable managing inbound inquiries, reviewing delinquent accounts, and helping drive timely payment resolution in a collaborative team environment.

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Administrative Specialist Jobs in Portland, OR

Program Support Specialist 1 Automation and Control Strategies Group, INC. dba ACS Professional Staffing

Engineering Support Specialist Automation and Control Strategies Group, INC. dba ACS Professional Staffing

Equipment Rental Specialist Sunbelt Rentals, Inc.

Payroll & Administrative Specialist Liberty Electric

Administrative Support Specialist Pacific Office Automation

Administrative Office Specialist - Bilingual Required Community Action Organization

Administrative Program Specialist: Portland Oregon State University

Front Office Coordinator The Salvation Army Northwest Division

Patient Care Coordinator Audiology Services Company dba HearingLife

Administrative Assistant OrePac Building Products

Administrative Assistant NW Staffing

Executive Administrative Assistant AMS, Association Management Services.NW

Administrative Assistant - Various Departments Cascade Management

Administrative Assistant | Part-time NW Staffing

Executive Administrative Assistant, Fund Management Northmarq

Senior Administrative Assistant Integrated Resources, Inc

Afterschool Program Administrative Assistant/Multisite Substitute Schnitzer Family Campus - Mittleman Jewish Community Center & Portland Jewish Academy

Administrative Assistant Pacific Office Automation

Administrative Assistant Market of Choice

Administrative Assistant – Global Operations Team Macpower Digital Assets Edge LLC

Landfill Administrative Assistant CrossFire Group

Landfill Administrative Assistant MedNational Staffing

Administrative Assistant SERVPRO of Southwest Portland

Temporary - Administrative Assistant BKF

Client Administrative Coordinator Hazelden Betty Ford Foundation

Administrative Assistant Valley Catholic High School

Administrative Assistant III PAC Panasonic Avionics Corporation

Administrative Assistant Servpro

Administrative Assistant Condon-Johnson & Associates

Administrative Assistant Foundation Partners Group

Administrative Assistant 3 AZAD Technology Partners

Seasonal, Operations Administrative Assistant H&R Block

Administrative Assistant Commonwealth

Administrative Assistant - State Farm Agent Team Member State Farm

Administrative Assistant 2 - Environmental and City Services (Part-Time) City of Gresham, OR

Administrative Assistant - Washington Square Macerich

Administrative Assistant LHH Recruitment Solutions

Administrative Assistant 3 AZAD

FAMILY STABILITY ADMINISTRATIVE COORDINATOR Self Enhancement

OCIP Administrative Assistant National Insurance Consultants

Administrative Assistant 3 integrated resources

Administrative Assistant - Global Operations Team Macpower Digital Assets Edge

Administrative Assistant for College Operations Pacific University

Neuroscience Sales Specialist - Vancouver, WA - Johnson & Johnson Innovative Medicine J&J Family of Companies

Autism Specialist - Licensed Psychologist NORTHWEST ADHD TREATMENT CENTER, INC

Human Resources Specialist EC Electric

Direct Sale Support Specialist Cintas

Invoicing Specialist NW Staffing

Payroll Specialist Robert Half

Collections Specialist Robert Half

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