Administrative Specialist Jobs in Portland, OR

CFS

$70000 - $75000

Beaverton, OR

If you enjoy keeping numbers straight, solving billing puzzles, and helping a team run smoothly, this could be the perfect fit. If you like working with numbers, keeping things organized, and helping teams succeed, we’d love to hear from you.

Company Confidential

$20 - $25

Milwaukie, OR

Manage office operations (supplies, mail, equipment, kitchen upkeep) Support team members with general office needs. Bottom line: This is a customer-facing administrative role that blends receptionist duties with office coordination and light operations support.

Clark College

$3643 - $4865

Vancouver, WA

Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice.

Automation and Control Strategies Group, INC. dba ACS Professional Staffing

Vancouver, WA

This Program Support Specialist 1 position will provide training support to the Technical Training Center's apprentice, journeyman, craftsman, and continuous training programs and will perform related clerical and administrative tasks. * Performs data entry using multiple computer applications, including Microsoft Office, Asset Suite, PeopleSoft, Concur (Government travel service), Microsoft SharePoint, etc.

Vancouver Housing Authority

$29.91

Vancouver, WA

The role will serve as a critical liaison connecting property managers, tenants, and social service providers to identify and overcome barriers to housing access and to build long-term affordable housing solutions. The Property Management Specialist will play a critical role in expanding access to housing by establishing and maintaining strategic relationships with property management partners, landlords, and housing providers.

Cambia Health Solutions

$25.9 - $37.3

Vancouver, WA

What You Will Do at Cambia: You'll utilize clinical knowledge and critical thinking to research and review IP UM requests, ensuring completeness of information and taking action to obtain necessary details, while also completing non-clinical tasks to close cases accurately and efficiently. You'll perform detailed research and problem-solve using sound decision-making skills to ensure IP UM case accuracy and completeness, and contribute to continuous improvement by identifying opportunities for improvement within systems and workflows.

Automation and Control Strategies Group, INC. dba ACS Professional Staffing

$29.31 - $34.06

Vancouver, WA

Provide expertise and support/assistance to the SPC Engineer Development program: Receive submitted lessons directly from the enrolled engineers and perform or facilitate grading based on predefined answer keys and/or review and correction of lessons based on utility expertise and experience. Keep the SPC Engineer Development Program Coordination Committee and the SPC Engineer Development Program Steering Committee apprised of recommended/needed changes to material and progress of students through the SPC Engineer Development Program.

Northland Hearing

Vancouver, WA

The annual starting salary for a licensed Audiologist is $77,000.00 - $123,000.00 Factors which may affect starting pay within this range may include: geography/market, skills, education, experience and other qualifications of the successful candidate. Responsibilities include testing and diagnosis of hearing loss, fitting and sales of hearing products and accessories, counseling and follow up services and maintaining a successful and profitable office.

Kyocera International, Inc.

Vancouver, WA

While performing the functions of this job, the employee is continuously required to sit; frequently required to talk or hear; and occasionally required to stand, walk, reach with hands and arms. With nearly 80,000 employees worldwide, Kyocera is a global leader in advanced ceramic technologies used in aerospace, automotive, medical, and semiconductor industries.

Clark College

$3028 - $3643

Vancouver, WA

Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice.

Bucher & Christian Consulting, Inc. dba BCforward (BCF)

Vancouver, WA

Works on assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems. * Uses ability as a skilled specialist to contribute to the development of new concepts/techniques and to complete assignments/tasks in innovative and effective ways.

PeaceHealth

$21.59 - $32.39

Vancouver, WA

Required)** **Department / Location Specific Notes** PHSW - Neuroscience Admin: + Provides support to readmission reduction efforts through the following activities: + Identify patients nearing discharge and secure follow up appointments with established PCP and/or specialists + Establish PCP for patients who are not currently established. **What you bring:** + High School Diploma Preferred: or equivalent + **Minimum of 3 years Required:** of progressively responsible applicable experience in a professional office and + Preferred: Medical office experience and + Preferred: Formal business and/or secretarial training or experience **Skills** + Proficient in Windows based PC applications (including Word, Excel, PowerPoint, and Outlook).

PeaceHealth

$21.59 - $32.39

Vancouver, WA

What you bring:** + High School Diploma Preferred or equivalent + **Minimum of 3 years Required:** of progressively responsible applicable experience in a professional office + Preferred: Medical office experience + Preferred: Formal business and/or secretarial training or experience + Proficient in Windows based PC applications (including Word, Excel, PowerPoint, and Outlook). **Job Summary** Responsible for providing diverse clerical and/or administrative support in a variety of settings; work may include but is not limited to planning, organizing and coordinating communications, presentations, spreadsheets, basic project management, data and records management, etc.

The Salvation Army Northwest Division

$19.67 - $19.68

Vancouver, WA

Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. * Submit office supply orders to the executive assistant and maintain the copy rooms in both buildings for daily operational and corps needs.

Audiology Services Company dba HearingLife

Vancouver, WA

Who is HearingLife: HearingLifeis a national hearing care company and global leader in hearing healthcare built on a heritage of care, health and innovation since 1904.HearingLifeoperates more than 600 hearing care centers across 42 states. Hearing Instrument Specialist Apprentice Program: Learn how to be a Hearing Aid Specialist by completing clinical hours alongside a trained professional.

OrePac Building Products

Wilsonville, OR

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Goldbelt, Inc.

$45000 - $55000

Portland, Oregon

The Administrative Assistant (Contact Representative) assists the Supervisory Legal Administrative Specialist, Legal Administrative Specialists, Probate Specialists, BIA attorney-advisors, and Administrative Law Judges in the administration and maintenance of probate issues. The primary purpose is to assist the Supervisory Legal Administrative Specialist, Legal Administrative Specialists, and Probate Specialists in ensuring the effective administration of probate cases involving trust and restricted property.

Northmarq

Portland, OR

Northmarq is seeking an Executive Administrative Assistant based in our Portland (Lake Oswego) office to support the Fund Management executive leadership team while also providing broader administrative and operational support across the Fund Management line of business. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management.

Vigor Industrial LLC

$48000 - $54000

Portland, OR

SALARY RANGE: $48,000 – 54,000 ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES: (This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)Reception area management; serving as the first point of contact for clients, guests and employees, answering phone calls, mail sorting and distribution, directing inquires and maintaining a tidy office space. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation – through their living wage jobs supporting their local economies, and through the word-class maritime and industrial services they provide to further our defense readiness and national security.

JPMorgan Chase

Lake Oswego, OR

As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions.

Schnitzer Family Campus - Mittleman Jewish Community Center & Portland Jewish Academy

Portland, OR

Typical examples of work (representing essential functions, however, not inclusive of all the duties the position may perform): Communicate with families, staff and schools frequently during working hours; Maintain and monitor staff files, including tracking of licensure requirements. Some work is performed in an environment that is quite noisy and busy, and may include exposure to biological and environmental conditions including body fluids and waste, germs, and childhood illnesses.

Cascade Management

$16.66 - $18

Tigard, Oregon

Essential Functions and Responsibilities : The Administrative Assistant provides general office and employee support, assisting in daily office needs and managing our company’s general administrative duties. Maintain the order and cleanliness of all conference rooms, training room, mail room, employee breakroom, and all vacant offices.*.

Artech LLC

Beaverton, OR

The position supports office functions, logistics, and presentations, contributing to a positive workplace experience. Perform general office functions such as maintaining files, arranging meetings, and handling mail.

HireTalent

Beaverton, OR

Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception: Responds tactfully and promptly to inquiries and problems within scope of established authority. Typically requires a Bachelor s Degree and minimum of 5 years directly relevant work experience Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.

Valley Catholic Elementary School

Beaverton, OR

This individual plays a vital role in supporting daily school operations, ensuring efficient administrative processes, and providing exceptional service to students, families, faculty, and visitors. Front OfficeGreet and assist students, parents, staff, and visitors in a professional and friendly manner.

Ultimate Staffing Services

$24 - $25.5

Vancouver, Washington

This role is well suited for someone with strong attention to detail, excellent time management, and the ability to pivot quickly while managing multiple priorities. Candidates with experience working with numbers, contracts, or purchasing functions will be especially successful in this role.

Foundation Partners Group

$20 - $25

Happy Valley, OR

What We Require: + High school diploma or the equivalent + Minimum three years of work experience in a small business office environment - funeral industry experience a plus + Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Able to use and learn multiple computer software, systems, and other office equipment + High attention to detail and accuracy, with excellent follow-up skills + Able to establish and maintain effective internal and external work processes Are you ready? As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry.

TEC Equipment, Inc.

Portland, Oregon

This role is responsible for preparation and processing of loan documents, DMV/title paperwork, lien filings, and revenue booking, activities critical to risk management, revenue recognition, and dealership profitability. Upholding TEC's values of Teamwork, Entrepreneurship, and customer focus is essential to ensuring TEC Equipment is recognized as our customers' best business partner.

Portland Rescue Mission

$18 - $21.5

Portland, OR

The Administration Offices for Portland Rescue Mission, located in the south wing of the Shepherd’s Door facility in East Portland, supports the life transforming work of Portland Rescue Mission taking place in 3 ministry sites, 3 transitional houses, 2 vocational training enterprises, and 2 outreach vans. Our department oversees the human resources, internal communication and administration office coordination for Portland Rescue Mission, and our team’s goal is to build and maintain a work environment where highly relational, Christ-centered joyful servants will flourish as part of our staff.

University of Oregon

$20.98 - $31.63

Portland, OR

Responsibilities will include: discretion over details related to event planning, location, food, and marketing details, discretion over assignment of SOJC space and usage including classroom/academic activities, primary point of contact for SOJC/UO faculty and staff, oversight of student workers and contractors for events and has primary responsibility for coordination and management of the room rental program. In this highly collaborative, forward-facing role, you’ll lead event planning from concept through execution, create memorable experiences that elevate the SOJC brand, and work closely with faculty, students, staff, and industry partners.

Veterans Affairs, Veterans Health Administration

Vancouver, WA

The incumbent utilizes quantitative and qualitative analysis and evaluation techniques to advise facility leadership on the effectiveness of work methods and procedures, information and documentation systems, and similar functions of management in order to ensure short-range and long-range national, VISN and facility facility-wide strategic initiatives, performance measures and monitors are met relating to clinic wait times, clinic flow, care coordination, provider continuity, appointment availability, consult management, electronic wait lists, and all other aspects of clinic operations. The incumbent monitors a varied and complex scheduling and authorizations training program, and possess extensive knowledge of the scheduling directives, electronic wait list policies, Patient Aligned Care Team (PACT) implementation, Vista Scheduling Enhancement (VSE), Supervisory Audit Tool (SAT), Computerized Scheduling Systems, Care in the Community (CitC) Programs and processes, MISSION Act, Enrollment and Eligibility Requirements, insurance Capture Buffer (ICB), appointment reminder/cancellation software, and other computer hardware and software programs.

AZAD Technology Partners

BEAVERTON, OR

Associate's or Bachelor's Degree in Office Administration/Management, Business Administration/Management, or a related field is preferred.6 years of demonstrated administrative/clerical experience is required.4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook. Join AZAD Technology Partners as an Administrative Services Assistant and provide administrative and confidential support, Operational Technology Internal Business Operations, Cybersecurity, Operational Services, or Controls & Communications organizations and assist Tier II and Tier III managers in a group of over 65 contract personnel and employees.

First Tek, Inc.

Vancouver, WA

Provide overall administrative support to staff members by acting as the liaison with HCM, IT, SLMO, Workflow Connection, Security, Safety, Motor Pool, Facilities / Space Management and administrative services groups which may include processing, coordinating, requesting and tracking: Office moves and workstation adjustments using Workflow Connection. Provides a wide variety of confidential administrative/clerical tasks for the managers and staff for the assigned organization, managers and support staff including: Greet and screen visitors; address questions and business involving established policy, take messages, schedule appointments and/or refer visitors to other BPA personnel as appropriate.

Everest Consultants, Inc.

Vancouver, WA

Experience should include demonstrated proficiency with invoice payment applications, accounts payable, financial operations, procurement support, or a related administrative role focusing on invoice processing and compliance. Preferred Technical Skills & Experience Knowledge of and experience in applying federal payment regulations, including the Prompt Payment Act (PPA).

Behavioral Health Solutions

$22 - $25

Vancouver, WA

Adhere to infection control and safety protocols specific to a healthcare setting, including the use of personal protective equipment, proper hand hygiene, and maintaining a clean and sanitary environment for residents and staff. To excel in this role, you should possess the following competencies: Empathy and Compassion: Ability to empathize with others' experiences, demonstrate compassion, and offer support without judgment.

Veterans Affairs, Veterans Health Administration

Vancouver, WA

Position Description/PD#: Program Specialist/PD10236A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.

Deloitte

$57200 - $105300

Portland, OR

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Our Relocation Services team administers the Firm's relocation programs on behalf of our professionals, including real estate transactions, household goods coordination, and expense reimbursement, to ensure smooth and efficient moves.

Hoffman Construction Company

$70000 - $85000

Lake Oswego, OR

The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more. + Review pre-payroll data and supporting documentation prepared by field office managers and project administrative staff to validate completeness, consistency, and adherence to company procedures before payroll is processed.

NORTHWEST ADHD TREATMENT CENTER, INC

Portland, OR

Ideal candidates will be confident in their ability to evaluate and treat Autism Spectrum Disorder, as well as other behavioral, social, emotional, and cultural concerns while integrating information obtained from caregivers, medical providers, and other behavioral health providers. Our aim is to hire generalists, who will utilize their expertise in treating the mood and anxiety conditions that are highly comorbid with ADHD, while developing a new area of competence in ADHD evaluation and treatment.

Pacific Energy Concepts

$58000 - $73000

Vancouver, WA

The Project Operations Specialist plays a key role in preventing project delays and budget issues by identifying risks early (budget, application, controls scope, lead times) and providing proactive administrative support for procurement and project communication at the direction of the PM. We deliver customized energy-efficiency solutions like LED lighting, advanced controls, energy monitoring, and EV charging stations that go beyond energy savings, helping our partners run efficient, save money, and work happy while reducing their carbon footprint.

Liberty Electric

Clackamas, OR

In this role, you'll process invoices, maintain vendor records, and ensure timely, accurate payments-all while supporting our mission to build efficiently and responsibly. Reporting to the VP - Finance, you'll play a vital role in keeping our financial operations running smoothly: Invoice Processing & Payment Management.

First Tek, Inc.

Portland, OR

This may include collaboration with the BPA manager and/or team lead to research transactions involving Customer Billing or Legal offices, the appropriate Account Executive, Customer Service Engineer, BPA management, team lead, or other internal organizations. Travel (FTOT)Coordinate communication of process and operation issues and changes related to electronic travel processing operations with agency staff managers, administrative staff, Finance, system support staff, and other agencies as necessary.

First Tek, Inc.

Vancouver, WA

REQUIREMENTSEducation & Corresponding Experience (required on matrix)Bachelor's Degree in Educational Design, Education Training and Development, Technical Training, Adult Education, Instructional Design, Instructional Design and Technology, or a related field is preferred. Provide expertise and support/assistance to the SPC Engineer Development program: Receive submitted lessons directly from the enrolled engineers and perform or facilitate grading based on predefined answer keys and/or review and correction of lessons based on utility expertise and experience.

Sea Mar Community Health Centers

Vancouver, WA

ADMINISTRATIVE + Maintains complete and up-to-date charts (documenting counseling session as specified by program guidelines in legible form), and statistical program records but not limited to: Misys EMREHR records, WIC/CIMS Flow sheet, WIC diet records, certification sheets weight/height grids, diet evaluation sheets, infant birth outcomes, appointment schedules and encounter forms. Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State.

Sigma Design

$32.5 - $40

Camas, WA

Position Details: + The hiring range for this role is typically between $32.50 and $40.00, with the full range extending to $47.50, based on experience, internal equity, and career progression + This position will be In-Office Primary Function: The Sourcing Specialist will play a critical role in Sigma Design's operations department by ensuring the best possible selection of vendors for Commercial-off-the-shelf (COTS) items. + As needed, assist with issuing purchase orders and agreements that accurately reflect price, schedule, terms & conditions negotiated with suppliers and/or Sigma Design.

First Technology Federal Credit Union

$60000 - $73000

Beaverton, OR

Addison Avenue Investment Services, the investment division of First Tech Federal Credit Union, is seeking an experienced Client Services Specialist to support a well‑established Certified Financial Planner™ (CFP®) with a long‑standing, high‑quality book of business. First Tech is not currently offering Visa sponsorship or transfer for this positionRegistered Address: 5100 NE Dawson Creek Dr, Hillsboro OR 97124Financial Advisors offer securities through Raymond James Financial Services, Inc.

Legacy Health

$21.25 - $30.39

PORTLAND, Oregon

If you excel in teamwork and enjoy supporting patients through exceptional administrative and customer service, consider joining us as a Behavioral Health Support Specialist and help us make a meaningful difference together. Experience: Six months of office/clerical experience is required; six months of office/clerical experience in a behavioral health setting is preferred.

Legacy Health

$28.47 - $40.71

GRESHAM, Oregon

Licensure: Certification in Certified Professional Medical Services Management or as Certified Provider Credentialing Specialist by the National Association of Medical Staff Services (NAMSS) is preferred. Providing general administrative support to the organized medical staff, which may include medical staff meetings, coordination of Professional Practice Evaluation (PPE), Participation in regulatory surveys.

Teufel Landscape

$55000 - $70000

Hillsboro, OR

Proven ability to work collaboratively as part of an accounting team, partnering effectively with Accounts Receivable, Accounting, and Finance leadership to ensure accurate and timely financial operations. Ensure timely and accurate payment processing while maintaining strong vendor relationships, compliance, and confidentiality within the accounts payable function.

Boehringer Ingelheim

Portland, OR

The PCP/Endo Business Specialist will conduct their business with key targeted healthcare providers and community hospitals, and may have additional responsibilities in teaching hospitals, federal and military hospitals, managed health care facilities, group purchasing organizations, integrated delivery networks, etc. “Export Laws” means the Export Administration Regulations (“EAR”) of the U.S. Commerce Department’s Bureau of Industry and Security, presently at 15 CFR §§ 730-799, and the economic sanctions regulations of the U.S. Treasury Department’s Office of Foreign Assets Control (OFAC), presently at 31CFR Chapter V, as they may be amended from time to time.