149 Results for

Administrative Specialist Jobs in Maine

Jobs

New!

Sanford, ME4 days ago

Digital Banking Specialist Department: Operations Reports to: AVP, Digital Banking Manager Supervises: N/A Status: Full-Time / Non-Exempt / On-site Only Partners Bank is a rapidly growing community bank with operations in Maine and New Hampshire that has established superior service level expectations. Assist in the creation and formalization of processes and procedures in the Digital Banking Department Able to provide backup to the Deposit Services and Cash Management departments, this involves handling routine inquiries made by customers & bank staff.

Sanford, ME16 days ago

li>Able to provide backup to the Deposit Services and Cash Management departments, this involves handling routine inquiries made by customers & bank staff.

Provide high quality support to online banking customers by handling routine inquiries received via phone, email or instant chat.

ME15 days ago

p>The successful candidate will coordinate communications and outreach activities, support training and educational initiatives, maintain records and reporting systems, prepare data summaries and reports, and assist with the development and distribution of materials that support department goals. This position provides administrative, communications, outreach, and data management support for department programs and initiatives that promote workplace safety, environmental stewardship, and regulatory compliance across the University of Maine System (UMS).

Portland, ME30+ days ago

With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.

Gorham, ME20 days ago

This position will pay $20.39/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System, as determined by the Associated Clerical Office Laboratory Technical Staff of the Universities of Maine (ACSUM/COLT). With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.

ME20 days ago

About the University of Maine at Augusta: UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. Maine''s diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare.

Portland, ME29 days ago

The primary responsibilities include assisting with in-person visitors, handling phone and email inquiries, scheduling students with advisors, and supporting Navigate360 operations, including advisor onboarding, student communications, and monitoring advising assignments and alerts. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.

Presque Isle, ME20 days ago

Remote

For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 3,000 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment. The University of Maine at Presque Isle seeks an Administrative Specialist (CL2)- YourPace Enrollment to provide enrollment and registration support for YourPace students, ensuring accurate, timely, and compliant course enrollment and student record management.

New!

Augusta, Maine3 days ago

$23.67–$34.05

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. The ideal candidate is a proactive problem-solver with experience supporting executive leadership, strong written and verbal communication skills, and the ability to work independently in a fast-paced environment.

New!

Augusta, ME1 day ago

$60,000–$80,000 Per Year

The role plays a central role in establishing operational discipline across the function managing core workflows, coordination of strategic events and external-facing activities, contracting and invoice processes, team coordination, and assisting in tracking and reporting on key Pearson government relations initiatives, in support of Pearson’s government relations OKRs. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows: The minimum full-time salary range is between $60,000 – $80,000..

ME22 days ago

Providing general support to full and part-time faculty, including assisting with correspondence; creating and maintaining files and databases for BSW and MSW student records and information; coordinating with other units on campus (ELH Academic Support Center, Graduate School, Student Records) to meet student needs; organizing and providing administrative support for School events; maintaining the School's website; and other duties as reasonably assigned. Providing undergraduate and graduate student support including enrollment, change of major and transfer students, maintaining and distributing advisee lists, tracking progression, form processing, file management, and pre-screening graduate student applicants.

ME14 days ago

$20–$22 Per Hour

li>Generates market interest and sales as the primary point of contact and resolution for all calls and cases routed from the Customer Care Center (CCC) for small commercial dumpster and temporary Roll-Off inquiries ensuring customers receive products and services in a timely manner and are connected with appropriate divisional sales team for in-person follow-up as needed.

Creates and maintains customer and sales information in CRM and Case Management systems to troubleshoot customer issues, gather customer information, track sales activities, create outreach campaigns, and generate new business opportunities and customer retention activities.

Old Town, ME30+ days ago

Position Summary The Administrative Office/Accounting Specialist provides professional clerical, accounting and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the companys general administrative activities. Demonstrates highly integrated knowledge and competence in several technical areas of customer service and office management and has built strong relationships with home office and divisional employees at various levels within the organization.

New!

Portland, ME6 days ago

Remote

Serving as a trusted support partner to executives and cross-functional teams, this position is instrumental in maintaining organizational clarity, streamlining workflows, and enabling leadership effectiveness. With a focus on precision, proactive problem-solving, and continuous improvement, the Administrative Support Specialist helps drive organizational success through reliable, high-quality support.

Old Town, ME30+ days ago

ME13 days ago

$20–$22 Per Hour

New!

Bangor, ME1 day ago

Primary responsibilities include uploading admissions records, entering and ensuring the accuracy of data in the student information system, recognizing and resolving data anomalies, processing mail and matching documentation to students' files, preparing and disseminating correspondence, and communicating document needs/statuses with prospective and current students. To submit a complete application file, click on the EMCC Employment Opportunities link (https://www.emcc.edu/discover-emcc/emcc/employment/): select the position you are interested in, "Apply Now", complete the Application, along with uploading your Cover Letter, Resume, and transcript(s).

Bangor, ME28 days ago

Join a reputable organization dedicated to supporting insurance professionals as a Carrier Login Specialist in Bangor, ME, and make a meaningful impact every day. Your main goal is to facilitate carrier portal access for agents and account managers by establishing credentials and troubleshooting user issues.

South Portland, ME30+ days ago

$19–$22.50 Per Hour

The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.

East Poland, ME29 days ago

$21–$23 Per Hour

You'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.

New!

Brewer, ME5 days ago

$20–$25 Per Hour

If youre ready to start a rewarding career as an Administrative Assistant in Brewer, apply today or contact our recruiting team to learn more. As an Administrative Assistant, youll play a key role in supporting daily operations and project organization.

New!

Bangor, ME3 days ago

Full-time

Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!

Naples, ME30+ days ago

Potentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .

Freeport, ME30+ days ago

As a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.

Portland, ME30+ days ago

Augusta, ME14 days ago

$18–$22

As a recently established Employee Stock Ownership Plan (ESOP) company, we are excited to offer employees the opportunity to share in the success and future of the organization. DARLING'S AUTO GROUP in Augusta is looking for a full-time administrative assistant / receptionist to work approximately 40 hours per week.

ME30+ days ago

The pay and benefits provided for this position will meet or exceed the minimum required amounts detailed in the wage determination issued by the Department of Labor and made applicable to this position, as incorporated into CACI's government contract for the work location. There are a host of other factors that can influence final salary including, but not limited to, geographical location, relevant prior work experience, specific skills and competencies, education, and certifications.

Waterville, ME30+ days ago

Position Qualifications Minimum Qualifications: Education and Experience: High school diploma or equivalent required 3+ years of previous administrative professional experience Excellent interpersonal, communication, and organizational skills with a high level of motivation and initiative Attention to detail and accuracy are critical Ability to handle confidential information tactfully Commitment to support the academic mission and educational goals of the College and the departments/programs being supported Strong business English, proofreading, and spelling skills Must be able to work independently, exercise judgment and manage projects with minimal supervision Highly developed computer skills including extensive experience using Microsoft and Google Office Suite, email and web applications, database applications, WordPress, image editing software (e.g.

Job Description Department: Art - Staff Pay Rate Type: Hourly Employee Type: Job Summary: Job Purpose The academic administrative assistant will provide a wide range of office management and administrative support for the Department of Art and the Department of Classics.

Portland, Maine23 days ago

$24–$26 Per Hour

Visit our website for a complete list of benefits and a look into our culture: Experience Learn more at berrydunn.com.

Portland, ME8 days ago

Remote

All backgrounds welcome: Work from home, part time, Amazon, customer service representative, medical professional, remote work at home, drivers, administrative assistant, work from home customer service representative, registered nurse, web developer, assistant manager, pharmacy technician. We need folks who want to do tasks, micro tasks, work at home opinion panels, online focus groups, product testing, research trials and more.

Hermon, Maine14 days ago

div>

Pay Rate

Competitive pay based on experience

SERVPRO of Bangor/Ellsworth - Bar Harbor is an EOE M/F/D/V employer

Each SERVPRO® Franchiseis Independently Owned and Operated.

Do you love helping people through difficult situations?

Then, don’t miss your chance to join SERVPRO of Bangor/Ellsworth - Bar Harbor as an Administrative Assistant as we are looking to add to our administrative team.

Bangor, ME22 days ago
Spectrum Healthcare Partners is Maine's largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, pathology, radiation oncology, radiology, and vascular & interventional services. The Administrative Assistant provides operational, scheduling, and clerical support to the radiology department, physicians, and administrative leadership to ensure efficient daily operations.

ME30+ days ago
Le rôle d'adjoint administratif fournit une assistance opérationnelle essentielle au chef de portefeuille et au directeur du développement corporatif. Ce rôle est idéal pour les professionnels soucieux du détail qui excellent dans les processus rapides et les processus administratifs structurés. Vous contribuerez à mainten...

Portland, ME24 days ago
Preferred Skills & Experience: High School diploma or equivalent preferred, supplemented with relevant coursework in secretarial science or business administration, or an equivalent combination of experience and training. Additional daily tasks include data entry, filing, supply ordering and tracking, sorting and creating Google Sheets, and other clerical tasks as needed.

ME30+ days ago
p>Please submit your resume and letter of interest to:
Internal candidtaes interested in this position, please apply to: http://careers-usesalvationarmy.icims.com. This position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities.

ME30+ days ago
li>Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.

Portland, ME30+ days ago
p>PHYSICAL DEMANDS AND WORKING CONDITIONS:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.

Sanford, Maine30+ days ago
p style="margin:0in;font-family:'calibri';font-size:12pt;text-align:center">Please submit your resume and letter of interest to:
Internal candidtaes interested in this position, please apply to: http://careers-usesalvationarmy.icims.com.
External candidates interested in this position, please apply to: http://careers.salvationarmy.org/.

Lewiston, ME30+ days ago
$17.90–$22.56 Per Hour
served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); plus experience in general office work.

Maine15 days ago
p>The Clinic Support Specialist registers patients into the clinic, schedules appointments, collects and processes co-pays and past due balances, greets patients, assists with insurance and billing functions, handles telephone calls, and handles the routine administrative assistant functions with the supervision of the Director.
Manages multiple responsibilities at a time including patient inquiries, correspondence, data entry, medical record compliance, stocks forms, and other office support functions.

Augusta, Maine30+ days ago
$22.63–$32.54 Per Hour
MINIMUM QUALIFICATIONS: Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. Administrative support to the DOER office includes but is not limited to: Freedom of Access requests, records management, coordination of supplies and office equipment, entering and maintaining information in databases and supporting the procurement process from RFP to invoice payment.

Lewiston, ME17 days ago
Our clinical team includes trained psychiatry and psychology providers with a focus on tailored interventions to ensure quality of life for patients, a supportive environment that promotes mental well-being, interdisciplinary collaboration, and compliance with regulatory organizations.
MTC Care is the industry leader in providing exceptional behavioral health services to patients residing in skilled nursing and assisted living communities.

Bangor, ME30+ days ago
About: The Shaw House Mission is to engage youth who are homeless, or at-risk of becoming homeless, in achieving stability and a viable plan for the future by providing a safe, stable environment, access to essential services, supportive adult connections, and to advocate for changes that address the needs of homeless youth. Primary Duties: Provide relationship-based interventions to youth by continuously monitoring youth in and around the assigned program, identifying experiential learning opportunities for youth, and using the provided crisis and de-escalation techniques.

Bangor, ME14 days ago
About: The Shaw House Mission is to engage youth who are homeless, or at-risk of becoming homeless, in achieving stability and a viable plan for the future by providing a safe, stable environment, access to essential services, supportive adult connections, and to advocate for changes that address the needs of homeless youth. Primary Duties: Provide relationship-based interventions to youth by continuously monitoring youth in and around the assigned program, identifying experiential learning opportunities for youth, and using the provided crisis and de-escalation techniques.

ME30+ days ago
We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Confer regularly with supervisor, financial aid staff, business office staff, and various other University personnel to coordinate activities, exchange information, investigate and resolve problems, and so forth.

New!
Augusta, ME6 days ago
$18.76–$27.03 Per Hour
The incumbent reviews and processes information from federal and nationwide verification systems, including the Systematic Alien Verification for Entitlements (SAVE) Program, United States Passport Verification System, Transportation Security Administration (TSA), Report Out-of-State Test Results, and the American Association of Motor Vehicle Administrators (AAMVA), to support eligibility and examination determinations.
Review and maintain applications, associated fees, schedules, cancels and reschedules written and road exams for commercial driver's license (which includes CDL License), non-commercial and motorcycle driver licenses and processing all fees associated with those transactions.

South Portland, Maine24 days ago
$17–$20.31 Per Hour
p style="margin:0px">The Patient Service Specialist performs complex administrative duties including but not limited to patient registration, patient scheduling, providing excellent customer service to clients, and management of multi-line phone system.
This position is eligible to earn a base compensation rate in the state range of $17.00 to $20.31 hourly depending on job-related factors as permitted by applicable law, such as level of experience, geographic location where the work is performed, and/or seniority.

Wiscasset, ME29 days ago
Company Overview: Allied Universal, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. This role develops and/or maintains databases related to work requests, repair history, inspection documentation, and other facilities maintenance and repair requirements.

Portland, ME30+ days ago
$88,000–$160,000 Per Year
Build rapport and relationships by interacting effectively with regional team members and key external contacts (ie, HCP and entire office staff) at all levels, demonstrating the awareness of their needs and responding with the appropriate action. Strategically manage and grow relationships with key accounts by tailoring solutions to meet their unique needs, leveraging industry insights to drive product differentiation and achieve sales targets.

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Administrative Specialist Jobs in Maine

Digital Banking Specialist (Bank)/Req 1179 Onsite Only Partners Bank

Digital Banking Specialist (Bank)/Req Onsite Only Partners Bank

Administrative Specialist CL3 - Communications & Data Specialist University of Southern Maine

Administrative Specialist CL1 - Sullivan Gym (Part-time, 20-Hours/Week) University of Southern Maine

Administrative Specialist CL2 - Occupational Therapy University of Southern Maine

Administrative Specialist CL2: Rockland Center University of Southern Maine

Administrative Specialist CL3 - Advising (Two Positions: Portland & Gorham) University of Southern Maine

Administrative Specialist CL2- YourPace Enrollment (Remote or Hybrid Option) University of Southern Maine

Office Specialist II Supervisor (Administrative Assistant to the Superintendent) State of Maine

Specialist, Administrative Support Pearson

Administrative Specialist CL3 University of Southern Maine

Administrative Office Specialist Casella Waste Systems Inc

Administrative Office/Accounting Specialist Casella Waste Systems Inc

Administrative Support Specialist Gotham Biotech

Administrative Office/Accounting Specialist Willimantic Waste Paper Co., Inc.

Administrative Office Specialist Willimantic Waste Paper Co., Inc.

EM - ADMINISTRATIVE ASSISTANT III - ADMISSIONS EASTERN MAINE COMMUNITY COLLEGE

Administrative Assistant - Hiring Now! 837608 Bonney Staffing

Administrative Assistant/Referral Coordinator Spurwink Services

Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney Staffing

Administrative Assistant 838248 Bonney Staffing

Administrative Assistant Encompass Health Rehabilitation Hospital of Bangor

Part Time Administrative Assistant 835514 Bonney Staffing

Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney Staffing

Legal Administrative Assistant Springborn Staffing

Administrative Assistant / Receptionist Darling's Auto Group

Administrative Assistant CACI International Inc

Academic Administrative Assistant, Art/Classic Colby College

IT Administrative Assistant BerryDunn

(Work At Home) Data Entry - Remote Position- Administrative Assistant FocusGroupPanel

Administrative Assistant Servpro

Administrative Assistant Spectrum Healthcare Partners PA

Administrative Assistant Harris Computer Systems

ADMINISTRATIVE ASSISTANT City of Portland, ME

Administrative Assistant The Salvation Army USA

Administrative Assistant - Charleston Amteck LLC

Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaA

Administrative Assistant The Salvation Army Eastern Territory

Administrative Assistant (Anticipated) - Farwell Elementary School Lewiston Public Schools

Clinic Support Specialist - LMH Health Primary Care - 6th & Maine Lawrence Memorial Hospital

Office Specialist II (Executive Assistant) - Limited Period State of Maine

Clinical Support Specialist MTC Care

Youth Engagement Specialist Community Care ME

Youth Engagement Specialist-Overnight Community Care ME

Student Financial Services Specialist University of New England (US)

Office Specialist I / Bureau of Motor Vehicles State Of Maine, Connectme Authority

Front Office Specialist Concentra

Nuclear ISFSI Facilities Specialist Allied Universal

Neuroscience Sales Specialist - Portland, ME Teva Pharmaceutical Industries Ltd

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